CHIPPEWA COUNTY BOARD OF COMMISSIONERS

ORGANIZATIONAL MEETING — JANUARY 10, 2000

Pursuant to the provisions of such case made and provided, the Chippewa County Board of Commissioners met on January 10, 2000 at 7:00 P.M., in the Courtroom, Chippewa County Courthouse, Sault Ste. Marie, Michigan with County Clerk Margaret L. Kaunisto presiding over the organizational meeting.

Present: Commissioner’s Donald Cooper, Rita Dale, Aaron Hopper, Bernard LaJoie, Theodore A. Postula, Earl Kay and Gary McDowell.

Also present were Chris Colts, Rebecca Owen, Don Cooper 11, Don Holt, Scott Brand, Janey Michaels, Mike Shunk, Ruth LaJoie, Controller Gordon Newland and Clerk Margaret L. Kaunisto.

The Clerk declared nominations were open for Chairman of the Board for the year 2000. Comm. Rita Dale nominated Comm. Gary McDowell. As there were no further nominations to come before the Board, Comm. Cooper moved that nominations be closed and that a unanimous ballot be Cast for Comm. McDowell. Motion was supported by Comm. Dale and carried unanimously on roll call vote.

Chairman McDowell resumed the Chairman’s Chair and thanked everyone for their vote of confidence.

Nominations were declared open for Vice—Chairman for 2000. Comm. Dale nominated Comm. Aaron Hopper. Hearing no other nominations, Comm. LaJoie moved that nominations be closed and a unanimous ballot be cast for Comm. Hopper for Vice—Chairman for the year 2000. Motion was supported by Comm. Cooper and carried unanimously.

A motion was made by Comm. Postula that the previous Policies and Procedures in effect for Chippewa County be adopted for the year of 2000 and also that the Board follows Roberts Rules for parlimentary procedures. Motion was supported by Comm. Kay and carried on a roll call vote unanimously.

A motion was made by Comm. Dale that the Board establish the 2nd Monday of each month for the regular meeting, with the time set at 7 PM. Motion was supported by Corn. Hopper and carried unanimously.

The Standing Committees for the year 2000 were presented by Chairman McDowell as follows:

FINANCE, CLAIMS & ACCOUNTS: Rita Dale, Chairman, Don Cooper, Bernard LaJoie, Aaron Hopper, Ted Postula, Gary McDowell (Ex—Officio), and Earl Kay (Ex-Officio).

PERSONNEL: Aaron Hopper, Chairman, Bernard LaJoie and Ted Postula.

EQUALIZATION AND APPORTIONMENT: Bernard LaJoie, Chairman and Don Cooper and Rita Dale.

HEALTH AND SOCIAL SERVICES: TED POSTULA, CHAIRMAN, Rita Dale and Aaron Hopper.

LEGISLATIVE AND NATURAL RESOURCES: Earl Kay, Chairman, Aaron Hopper and Rita Dale.

COMPUTER COMMITTEE: Don Cooper, Chairman, Rita Dale and Earl Kay.

BUILDING, GROUNDS & JAIL: Earl Kay, Chairman, Don Cooper and Gary McDowell.

TRANSPORTATION: Ted Postula, Chairman, Bernard LaJoie and Gary McDowell.

It was moved by Comm. Kay approving the Standing Committee appointment by the Chairman. Motion was supported by Comm. Postula and carried unanimously on a roll call report.

CONTROLLER'S REPORT:

Controller Newland presented the January 2000 travel requests. It was moved by Comm. LaJoie to approve the travel requests. Motion was supported by Comm. Dale and carried unanimously on a roll call vote.

Controller Newland requested approval of the Monumentation Committee’s recommendation to enter into Professional Services Agreements for calendar year 2000 as follows:

a) Northwoods Land Surveying, in the amount of $29,450.00

b) Meridian Consultants, in the amount of $27,900.00

he Monumentation committees recommendation was moved for approval by Comm. Kay. Motion was supported by Comm. Hopper and carried unanimously.

The Controller requested authorization to transfer a sum not to exceed $500,000 to the Central Dispatch Center account, as needed, for start—up costs from Delinquent Tax Revolving Fund, with funds to be repaid from telephone surcharge, over a period of five (5) years.

A motion was made by Comm. Kay, supported by Comm. Hopper to authorize the Controller to transfer the sum not to exceed $500,000 to the Central Dispatch Center as needed for start—up from Delinquent Tax Revolving Fund, with funds to be repaid from telephone surcharge. Comm. Cooper asked if taking $500,000 from delinquent tax fund, makes it that much more that the County has to borrow each year. Mr. Newland stated yes, that was conceivable. On a roll call vote the motion carried 6 — 1 with Comm. Cooper voting naye.

BRIMLEY WATER SYSTEM:

A) Upon the recommendation of the Superior Township Board, and Granger and Associates, Inc., a tentative award for Contract 2, Well Installation, be made by the Chippewa County Board of Commissioners to Ed Birkmeier Well Drilling, in the amount of $73,491.00, subject to the approval of Rural Development and subject to the completion of funding arrangements. Comm. Dale moved for the approval of the recommendation of Superior Township Board and Granger & Associates, Inc. Motion was supported by Comm. Hopper and carried unanimously on roll call vote.

b) Upon the recommendation of the Superior Township Board and Granger and Associates, Inc., a tentative award for Contract 3, Well House, be made by the Chippewa County Board of Commissioners to Whiskey River Inc., in the amount of $203,294.00, subject to the approval of Rural Development and subject to the completion of funding arrangements.

A tentative award of Contract 3, was made by Comm. Dale, upon the recommendation of the Superior Township Board and Granger and Associates, Inc. Motion was supported by Comm. Cooper and carried unanimously on a roll call vote, subject to the approval of Rural Development and subject to the completion of funding arrangements.

EUP TRANSPORTATION AUTHORITY:

a) The term of office of Comm. Aaron Hopper as a Chippewa County Board of Commissioners representative has expired. It is suggested that the position be filled for a period commencing January 1, 2000 and expiring December 31, 2002. It was moved by Comm. LaJoie to reappoint Comm. Hopper to the EUP Transportation Authority commencing Jan. 1, 2000 to Dec. 31,2002.

Motion was supported by Comm. Postula. Discussion following as there is already one commissioner on the Board and think maybe someone from either Sugar Island or Neebish Island should be appointed to this position. Comm. Kay moved that nominations be closed and that a unanimous ballot be cast for Comm. Hopper. Motion carried on six to one vote; Commissioner Cooper voting naye.

UPCAP: The term of Gordon A. Newland as the Board’s representative expired December 31, 1999. It is suggested that the position be filled for a term commencing January 1, 2000 and expiring December 31, 2000.

A motion was mode by Comm. Hopper to reappoint Gordon A. Newland as the Board’s representative for a term commencing January 1, 2000 and expiring December 31, 2000. Motion was supported by Comm. Dale and carried unanimously.

RECOMMENDATION OF BOARD OF HEALTH: Requesting County Board of Commissioners to adopt (Resolution for Defining a Day of Work or Hours Per Month for MERS Retirement Purposes.

Comm. Dale moved for approval of the Resolution for Defining a Day of Work Per Month for MERS Retirement Purposes, recommended by the Board of Health. Motion was supported by Comm. LaJoie and carried unanimously.

The Controller recommended that the Sheriff and the Controller be authorized to accept the low bid for six (6) Sheriff patrol cars. (Bids are due this week and are included in the 2000 budget).

Comm. LaJoie moved that the Sheriff and the Controller be authorized to accept the low bid for six (6) Sheriff patrol cars. Motion was supported by Comm. Hopper and Postula, and carried unanimously on roll call vote.

CLAIMS AND ACCOUNTS:

It is recommended that the controller be authorized to pay the following Claims and Accounts:

1) voucher A—i thru A—57:

General Fund $26,016.97

Other Funds 4,759.49

TOTAL $30,776.46

A motion was made by Comm. LaJoie authorizing the Controller to pay the above Claims and Accounts. Motion was supported by Comm. Postula and carried unanimously on a roll call vote.

COMPUTER COMMITTEE: Comm. Cooper gave the following report on meeting held on December 14, 1999.

The committee reviewed the support service rate adjustment proposal for FY2000 and the justification of the proposed adjustments.

It was moved by Comm. Cooper, supported by Comm. Dale, that the Board concurr with the FY2000 Support Service Rate Schedule as presented. Motion carried unanimously on roll call vote.

This completed report and Comm. Cooper moved for acceptance of report. Motion was supported by Comm. Kay carried unanimously.

The Controller reminded the Board of Commissioners that a Workshop would be held on Tuesday, January 11, 2000, at 5:00 p.m. with Mr. Ken veil making a presentation of his report to the Board.

Comm. Earl Kay informed the Board, he had contacted several realators firms requesting office space for the offices from the Courthouse Annex to move into during the renovations, but did not get any information from anyone. He then talked to Mental Health in Manistique and tentatively negotiated a rate of $500.00 plus utilities, grass cutting and telephones. However, Comm. Kay needs the Board’s approval. Comm. Hopper moved to accept Comm. Kay’s recommendation. Motion was supported by Comm. La Discussion followed. Comm. Dale asked what figure was decided upon for moving, etc. Nothing was decided as far as moving costs.

The county plans on using the old Jefferson School for 6 to 7 months. On a vote on the motion, motion carried unanimously on a roll call vote.

As there was no further business to come before the Hoard, it was moved by Comm. Cooper to adjourn. Motion was supported by Corn. Postula and carried unanimously.

Thereby the meeting was adjourned.

Respectfully Submitted,

Margaret L. Kaunisto, County Clerk

Gary McDowell, County Board Chairman