CHIPPEWA COUNTY BOARD OF COMMISSIONERS

BOARD MEETING OF MAY 8, 2000

Pursuant to the provisions of such case made and provided, the Chippewa County Board of Commissioners met in regular session on Monday, May 8, 2000 at 5:00 P.M., in the Circuit Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, Michigan with Chairman Gary McDowell presiding.

Present: Commissioner’s Don Cooper, Earl Kay, Aaron Hopper, Rita Dale, Bernard Lajoie, Ted Postula and Chairman Gary McDowell.

Also present were Dennis Koback, E—911 Director, Cindy Ojala, Scott Brand, David Carpenter, Controller Gordon Newland and Clerk Margaret L. Kaunisto.

A motion was made by Comm. Postula to acknowledge the correspondence received in the Clerk’s Office and forward to appropiate committees if necessary. Motion was supported by Comm. Cooper and carried unanimously.

A motion was made by Comm. La supported by Comm. Postula to approve the minutes of the April 10th, 2000 and May 1, 2000 as presented by the Clerk. Motion carried unanimously on voice vote.

PUBLIC COMMENTS: NONE

CONTROLLER'S REPORT:

Controller Newland advised the Board the monthly report of Probate Court was in their packets.

Dennis Kobach, Central Dispatch Director, presented his monthly update. He told the Board, the Chippewa County Central Dispatch Board—Personnel Committee has interviewed 29 candidates for the Position of E 9—1—1 Dispatcher. The recommendation will be presented to the Chippewa County Dispatch Board for approval. These candidates will then be required to successfully pass a background, a physical examination, including a drug and alcohol screening, and the submission of a 3OWPM typing cerificate.

They are presenting re—advertising for the position of Senior E—911 Dispatch Operator. They are accepting applications until May 22, 2000 at 5:00 P.M. These candidates will be tested for supervisory skills and must have minimum of 2 years dispatch experience.

On Wednesday, May 17, 2000, Ameritech will connect and test the County Wide 9—1—1 (voice only) telephone service. This 9—1—1 voice only service will be answered at the Sheriff’s Office Dispatch.

The status of the Ameritech Facility will be presented to the Chippewa County Central Dispatch Board on Tuesday May 9, 2000.

The Request for Proposals to move existing radio equipment, expansion of the OES Frequency and Paging, and Recording Equipment are due Wednesday, May 10, 2000.

Comm. Hopper asked about the Ameritech Building and if was still OK. Dennis reserved comment until he reports to his Board on Tuesday.

This completed the Controller’s report.

OLD BUSINESS:

a) appointment to the Hiawatha Behavioral Health Authority, 3 year term. The following have made application for the one vacancy for the period cornencing April 1, 2000 and expiring March 31, 2003: Laurel S. Davie, Emma 3. Fowler and Cynthia Ojala.

On a roll Call vote, Cynthia Ojala received 4 votes and was declared appointed to the vacancy.

NEW BUSINESS:

A) Mr. Jim Hough, Paradise, was inducted into the Michigan Journalism Hall of Fame. Mr. Hough, who is legally blind, was considered the top writer for the Lansing State Journal. He currently writes for the Cloverland news letter. Mr. Hough, attended Brimley High and was raised in Strongs. He has written some three books, one in particular relates stories of our area and his experiences.

It is recommended that the Board adopt a resolution commending him on his latest achievement. Resolution 00—4 Special Tribute to Jim Hough was moved for adoption by Comm. Kay. Motion was supported by Comm. Hopper and carried unanimously.

B) Deputy Lyle Nodurf and Bandit, his canine partner, received the Sgt. Larry C. Washburn Police K-9 Award from the Northern Counties Police Dog Association.

It is recommemded that the Board adopt a resolution commending Deputy Nodurf, and Bandit for their outstanding service in the use of police K—9s and this achievement.

Comm. Cooper moved Resolution 00-005 in recognition “SMOKEY AND THE BANDIT’. Motion was supported by corn. Hopper and carried on a roll call vote unanimously.

Comm. Dale wanted to express sympathy to the Presbyterian church on their loss as the cross was made by the late Leno Pianosi. Comm. Kay acknowledged and accepted the sympathy.

This completed business and Chairman called for Committee reports.

PERSONNEL COMMITTEE:

Comm. Hopper gave the following report on meeting held on April 19, 2000.

Chief Public Defender Elizabeth church presented to the committee a proposed Indigent Defense contract between the Sault Ste. Marie Tribe of chippewa Indians and chippewa County. Ms. Church indicated that it is estimated that the proposal would cover approximately 100 — 150 misdemeanor cases per year and that she could provide the service of some S — 12 tribal cases per month in addition to her current county case load of 75 — 100 per month and she closes about 60 cases a month. She noted that the understanding between the parties is that the county could be 1st on her office providing defense service. Because of the tribal law all cases would need to be tried in Chippewa County at its Sault Tribal Court. The Tribe contract would be $30,000 per year with the county general fund receiving $9,000; the Public Defender $12,000 on a contractual basis; contractual secretarial assistance $5,000; and expenses of the program $4,000.

It was moved by Comm. Hopper, supported by Corn. La the the Board of Commissioners adopt the Indigent Defense contract as presented between the Sault Ste. Marie Tribe of chippewa Indians and Chippewa County for the sum of $30,000 per year with the distribution of the annual contractual amount as follows: $9,000 to the general fund: $12,000 to the Chief Public Defender on a contractual basis; $5,000 on a contractual basis for secretarial assistance and $4,000 allocated for expenses of the service. Discussion followed with Comm. Cooper questioning the “sweet heart deals’ in the county and stating that this brings the Public Defender to over $50,000, is not in the salary study, and other matters were also discussed. On a roll call vote the motion carried 6 — 1 with Comm. Cooper voting naye.

It was moved by Comm. Hopper, supported by Comm. Dale, that the recommendation of the Information Systems Director be accepted to employ Ms. Helen Kennedy for the new position of PC Specialist at an annual salary of $27,379. Motion carried unanimously on roll call vote.

It was moved by Comm. Hopper, supported by Comm. Kay, that the Controller be authorized to adjust the wage of Betty Baker, Dispatch/ Corrections part—time who also serves as Cook on a temporary basis per the recommendation of the Sheriff. Motion carried unanimously.

It was moved by Comm. Hopper, supported by Comm. Dale, that Ms. Darlene Clem be employed on a temporary basis in the Co—operative extension office during the medical leave of the office manager. Motion carried unanimously.

It was moved by Corn. Hopper, supported by Comm. Cooper, that the request of the Friend of the Court to permit the staff to work up to 40 hours a week from March 27 to April 16, be granted. Motion carried unanimously.

It was moved by Comm. Hopper, supported by Corn. Postula, that the recommendation of the Equalization Committee to employ a full—time clerk in the Equalization Department be tabled until a later time after the Equalization Director determines the adjusted workload of the office. Motion carried 6 - 1 with Corn. Dale voting naye.

The controller reviewed with the committee non—union positions who are currently reimbursed below the DMG/MAXIMUS study recommendation, or deemed placed in a lower classification, namely, Chipewa County Sheriff, Chippewa County Undersheriff, Sheriff Department Lieutenant, Chippewa County Surveyor, Information Systems Director, Information Systems Tech. and Veterans Affairs Counselor.

It was moved by Comm. Hopper, supported by Comm. LaJoie, that the annual wages of the following non-union positions be adjusted effective June 1, 2000; Chippewa County Sheriff, Grade 16, $51,300; Chippewa County Undersheriff, Grade 13, $40,2000; Sheriff Department Lieutenant, Grade 13, $40,200; Chippewa County Surveyor, Grade 11, $11,069; Information Systems Director, Grade 15, $47,500; Information Systems Tech., Grade 7, $10,744 (part-time); Veterans Affairs Counselor, Grade 9, $27,379; County Controller, Grade 18, $60,000. Discussion followed. Motion carried on a 6 — 1 vote with Comm. Cooper voting naye.

This completed report and Comm. Hopper moved for adoption. Motion supported by Comm. Cooper and carried on voice vote.

EQUALIZATION & APPORTIONMENT COMMITTEE — no meeting

HEALTH & SOCIAL SERVICES COMMITTEE — no meeting

BUILDING, GROUNDS & JAIL COMMITTEE -Comm. Kay stated they had 2 meetings, but didnt have any minutes. He gave a brief overview of the projects and informed the Board things are going as scheduled. Comm. Kay also stated they had bid opening on demolition of Annex, which was $50,000 under projected figure.

TRANSPORTATION COMMITTEE - no meeting

LEGISLATIVE & NATURAL RESOURCES COMMITTEE - no meeting

COMPUTER COMMITTEE — no meeting

FINANCE, CLAIMS & ACCOUNTS AND AUDIT COMMITTEE MEETING — MAY 4, 2000

Comm. Dale gave the following report on meeting.

Mr. Phil Wolf, auditor, Anderson and Tackman, presented the County of Chippewa, General Purpose Financial Statements dated December 31, 1999, to the Audit and Finance Committee. Mr. Wolf provided the committee with historical graphs of the Chippewa County General Fund— Five-Year Comparison, including governmental revenue, governmental expenditures and governmental fund expenditures - five year comparison. Mr. Wolf made four comments in his Report to Management which were discussed by the Committees. Further, Mr. Wolf indicated that the 1999 audit is an Unqualified one, thaat the finances of the county are stable and in good condition.

It was moved by Comm. Dale, supported by Comm. Cooper, that the 1999 Audit Report be accepted and that a copy of the report be placed at the Bayliss Public Library. Motion carried.

It was moved by Comm. Dale, supported by Comm. Cooper, that the May Travel Requests be approved in addition to the travel request submitted by Clerk Kaunisto. Motion carried.

The item of Resolution of Acknowledgement, Of f ice of Retirement Services, which pertains to the judges was deferred until more information is obtained by the Courts.

It was moved by Comm. Cooper, supported by Comm. Hopper, that the Joint Building Authority budget for fiscal year beginning September 1, 2000 and ending August 31, 2001 be tabled until the controller obtains additional information on the undesignated fund balance. Motion carried.

It was moved by Comm. Dale, supported by Comm. Cooper, that the county concur with the recommendation of the JBA to expend the sum of $15,000 from the undesignated fund balance of 1998—1999 to construct on the second floor south end a restroom as part of the ADA Restroom Renovation Project. Motion carried.

It was moved by Comm. Dale, supported by Comm. Lajoie, that Attachment 1 of the Cooperative Agreement between Chippewa County Sheriffs Department and the Forest Service be adopted. Motion carried.

It was moved by Comm. Dale, supported by Comm. Cooper, that the Board accept and place upon the November 7, 2000 general election ballot, the question of continuing the levy of fixed millage as follows; County of Chippewa 6.15 mills: Townships 1.65 mills; ISO, .20 Mills., for a total of 8.00 mills as currently established. Motion carried.

It was moved by Comm. Hopper, supported by Comm. Cooper, that the purchase of a Live Scan Fingerprinting System be tabled until a determination is made by the state to fund the grant proposal submitted by Chippewa County for such a system. Motion carried.

It was moved by Comm. Dale, supported by Comm. Cooper, that approval for payment be granted for the following Superior Township Water system statements, upon the county receiving the funding from Rural Development Administration: 1. Granger and Associates $3,000.00: 2. Granger and Associates $2,094.00; 3. Granger and Associates $10,120.00; Superior Township $3,218.45. Motion carried.

It was moved by Comm. Dale, supported by Comm. Postula, that the Board support the request of Sugar Island Township in its request of financial assistance from the Sault Tribe for ambulance and/or road repair. Motion carried.

It was moved by Comm. Dale, supported by Comm. Postula, that the Board approve the expenditure of the sum of $2,000.00 for the youth program sponsored by Sault Area Community Foundation America’s Promise (Alliance for Youth) program which will assist the youth of the county. Motion carried unanimously.

It was moved by Comm. Dale, supported by Comm. Cooper, that authorization be given to participate in 50% of the cost of preliminary design and cost estimates for an air conditioning system in the City— County Building by Gundlach Champion, Inc. with the County expense not to exceed $4,850, continguent upon the Citys equal participation. Motion carried unanimously.

The committee discussed the financial aspect of the proposal of the Personnel Committee regarding the DMG study with no action taken.

CLAIMS AND ACCOUNTS: It was moved by Comm. Dale, supported by Comm. Postula, that the following Claims and Accounts be authorized for payment:

Voucher 24285 thru 24589 and E—1 thru E—98:

General Fund $130,753.78

Other Funds 321,480.61

Payroll 377,186.84

TOTAL $829,421.23

Motion carried unanimously.

This completed report and Comm. Dale moved for approval. Motion was supported by Comm. Kay and carried on voice vote.

It was moved by Comm. Hopper for approval of the minutes of the Workshop of the Board of Commissioners held on April 18, 2000. Motion was supported by Comm. Cooper and carried unanimously.

The Board’s sympathy goes out to the family of Howard Sanderson, who recently passed away and was on the County Veteran’s Committee.

This completed reports. As there was no further business to come before the Board, it was moved by Comm. La to adjourn. Motion was supported by Comm. Kay and carried on voice vote.

Thereby the meeting was adjourned.

Respectfully Submitted,

Margaret L. Kaunisto, Chippewa County Clerk

Gary McDowell, County Board Chairman