CHIPPEWA COUNTY BOARD OF COMMISSIONERS

SPECIAL BOARD MEETING MAY 31, 2000

Pursuant to the provisions of such case made and provided, the Chippewa County Board of Commissioners met in Special session on Wednesday, May 31, 2000 at 7:00 P.M. in the Circuit Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, Michigan with Chairman Gary McDowell presiding.

Present: Commissioner’s Don Cooper, Earl Kay, Aaron Hopper, Rita Dale, Bernard La Ted Postula and Chairman Gary McDowell.

Also present were Dennis Koback, E—911 Director, Emily McDowell, Controller Gordon Newland and Clerk Margaret L. Kaunisto.

The purpose of the Special Meeting was to act on recommendation concerning facilities for 9—1—1 central Dispatch Center. Controller Newland read the following letter from Ameritech dated May 18, 2000.

Re: Lease of Space, Ameritech Building, Sault Ste. Marie, Mich.

This responds to your May 11, 2000 letter regarding Chippewa County interest in leasing a portion of the Ameritech building in Sault Ste. Marie to house your E9-1-1 Central Dispatch Center.

Let me apologize for the length of time that it has taken to get you a definitive answer on this issue. Since receiving your letter last week, I have had the chance to gather some facts as indicated below:

* Under the Telecommunications Act 318—1547 of 1996 and relevant FCC Rules, Ameritech is now required to make available space in our central offices to any competitive telecommunications provider upon its request. Because of this legal requirement, we have decided that Ameritech will no longer lease space in our central office buildings to non—telecommunications providers.

As a result of the above, I regret to inform you that we will be unable to lease space to Chippewa County in our Sault Ste. Marie facility.

Once again, I apologize for the length of time that it has taken to get you an answer. I also want to thank you for your business. I understand that we are working closely with you on your 9—1—1 capabilities. We will continue to do everything we can to assure you receive the highest quality service possible.

Controller Newland then informed the Board that this matter was discussed with EDC at meeting held on May 26th and had the following proposal:

— Temporary E911 Office Space (conference room, deHav’s off, hallway & former procurement)

— Agency shall vacate & restore #119 premises, as soon as possible — when permanent E911 facilities are made available

— No Alteration, modification, addition, etcetera — to interior or exterior of facility - without express PRIOR written permission of EDC.

— RENTAL — (never specifically discussed) EDC shall determine average utility costs (heat, electric, water & sewer) E9l1 agency shall be responsible for payment of any/all sums in excess of established averages on a monthly basis.

Mr. Newland explained this would only be temporary until Building 432 is remodeled and ready to move into. Discussion was held regarding Building 432 and sharing this building with Patricia Caruso, who is in need of office space. lie also talked with Sheriff Moran on keeping E911 at the Sheriff’s Dept. until Building 432 was ready. The Controller recommended the Board move to keep 9-1—1 at Sheriff’s Dept until Building 432 is ready, that way there would only be one move.

After a brief discussion, Comm. Cooper moved to keep 9-1—1 at Sheriff’s Dept. until Bg. 432 was ready. Motion was supported by corn. Dale and carried unanimously.

Mr. Dennis Koback explained 9—1—1 and how it is working now and explained that people have to be educated in the new system so calls will come in here and not Negaunee. He also advised the Board that the county needed towers in DeTour, Whitefish area and on the lower part of Sugar Island.

Second on the agenda was to ADOPT PAYMENT RESOLUTION PERTAINING TO SUPERIOR TOWNSHIP WATER PROJECT.

It was moved by Comm. Dale, supported by Comm. Cooper to pay $50,000.00 for basic engineering services which has been paid by Superior Township to Granger & Associates, Inc. (without resolution this amount won’t be included in the first check to be issued at the closing). Motion carried unanimously on a roll call vote.

This completed items on the agenda and as there was no further business to come before the Board, it was moved by Comm. Cooper to adjourn. Motion was supported by Comm. Postula and carried on a voice vote.

Thereby the meeting was adjourned.

Respectfully Submitte,

Margaret L. Kaunisto, Chippewa County Clerk

Gary McDowell, County Board Chairman