CHIPPEWA COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY BOARD MEETING JUNE 12, 2000

Pursuant to the provisions of such case made and provided, the Chippewa County Board of Commissioners met in regular session on Monday, June 12, 2000 at 7:00 P.M., in the Circuit Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, Michign with Chairman Gary McDowell presiding.

Present: Commissioner’s Don Cooper, Earl Kay, Rita Dale, Aaron Hopper, Bernard LaJoie, Ted Postula and Chairman Gary McDowell.

Also present were: Mary Piralli, Information System Specialist, Sharon Kennedy Equalization Director, Controller Gordon Newland and Clerk Margaret L. Kaunisto.

It was moved by Comm. Cooper to acknowledge the correspondence received in the Clerk’s Office and refer to committees if necessary. Motion was supported by Comm. LaJoie and carried unanimously.

A motion was made by Comm. Dale to approve the minutes of the May 8th, 2000 meeting. Motion was supported by Comm. Cooper and carried unanimously with the addition requested.

PUBLIC COMMENTS: none

CONTROLLER’ S REPORT:

1) Mrs. Piralli gave a mid—year 2000 status report to the Board. Mary explained all projects that have been completed in the Clerk’s Office, jobs completed for Annex move, E—9ll — installed new address software at Health Dept. in preparation for data conversion and preparation for installation of GIS software, Probate Court installation of Video Conferencing, several projects for Jail Expansion and Renovation and the Data and phone cable design layout for Courthouse Annex.

Mrs. Piralli is working on software for Pros. Atty’s office, has updated imaging database in ROD’s office: has completed configuration of new printer/scanner for network access and create electronic digital image of paper records in Controller’s Office: and County Wide has installed and Configured new AS400 system and installed new emulation software on all PC’s because of change in communication.

Mary went over all the FUTURE PROJECTS for the Sheriff, ROD, Treasurer, Equalization, Clerk, Courthouse Annex, PA, County—wide and E9ll

Mary stated that it was important to mention that in addition to project management, the IS department, being a service oriented office, applies crisis management and task management techniques into daily routine.

Mr. Chris Stabile, Family Independence Agency, has recently been the recipient of a special award for his work. The Controller thought a resolution would be in order.

A motion was made by Comm. Hopper, supported by Comm. Dale, that a Resolution be done for Chris Stabile in honor of this award. Comm. Cooper explained to the Board how this award came about and explained about Lisa Putman, the Social Worker that was beaten to death because she wouldn’t give information on informant, and award was named after her. Motion carried unanimously.

Mrs. Sharon Kennedy presented the annual Equalization Report. It was discussed in detail regarding the equalized and taxable values by class and township. Also the history of the last 10 years of taxable values, which shows an increase of 15.3% growth. Comm. Cooper asked about being taxed on original construction and then each addition is assested on date of each construction. Sharon explained and answered several other question by the Commissioners.

It was moved by Comm. LaJoie to accept the Equalization Report. Motion was supported by Comm. Dale and carried unanimously.

It was moved by Comm. Kay to authorize the Chairman to enter into a Letter of Understanding to lease room 127, building 119, to be utilized by the Office of Emergency Services Director and the Central Dispatch Center Director, from EDC for the sum of $1.00 for the period June 6, 2000 to September 30,2000, or upon the permanent relocation of Central Dispatch. Motion was supported by Comm. Postula and carried unanimously.

The Probate Court’s April Monthly report was included in packet.

Also, in packet was a memo from Mr. John Campbell, Regional Planning, regarding his office updating the Comprehensive Economic Development Strategy. If anyone has additions to the plan, please contact the Controller.

Neebish Island Residents are asking the County Board to enter into an agreement to cooperate with the USCG, to provide for access to and from Neebish Island for the residents and for use by the United States Postal Service. Comm. LaJoie moved to approve the Resolution regarding agreement. Motion was supported by Comm. Postula. Discussion followed. Comm. Kay informed the Board there was alot of controversy at the Road Commission meeting and the Transpo Board meeting and he doesn’t feel the County Board should get into this at this time. Chairman McDowell stated that this is only for Postal, etc, to park at Coast Guard Base and that there is no money involved. On a roll call vote the motion carried 6 — 1 with Comm. Kay voting nay.

Controller Newland commented on letter received from Congressman Hart Stupak. Comm. Hopper summarized letter he also received from Congressman Stupak regarding the Forest Service’s Roadless Rule. After some discussion, it was moved by Comm. Hopper to put into Resolution the Counties position on the Forest Service Roadless Area Conservation Draft Environmental Impact Statement. Motion was supported by Comm. LaJoie and carried unanimously.

It was moved by Comm. Hopper that any Commissioner wishing to attend hearings on the above matter, be authorized to attend and be reimbursed. Motion was supported by Comm. Kay and carried unanimously.

The Controller reminded the Commissioners of the seminar scheduled for July 12th 1 p.m. and July 13th 8 a.m. til 12 noon. Also Open House for new addition to Chippewa County Correctional Institution on July 14th at 1:30 P.M., and the Annual Courthouse picnic to be held on July 20th.

With the summer months upon us, the Controller recommended to the Board that the time of the Regular monthly July, August and September meetings of the Board of Commissioners be changed to 5:00 P.M.

The Controller’s recommendation was moved for approval by Comm. Kay. Motion was supported by Comm. Hopper and carried unanimously.

OLD BUSINESS: NONE

NEW BUSINESS:

A motion was made by Comm Dale to adopt the Resolution to Approve Contract, Superior Township. Motion was supported by Comm. Postula and carried unanimously.

A motion was made by Comm. Dale, supported by Comm. LaJoie, for the adoption of the Bond Resolution for the issuance of $624,000 Water Supply System Bonds (2000 Superior Township Improvements). On a roll call vote the motion carried unanimously.

STANDING COMMITTEE REPORTS:

PERSONNEL COMMITTEE: no meeting

EQUALIZATION COMMITTEE: no meeting

HEALTH & SOCIAL SERVICES: no meeting

BUILDING, GROUNDS & JAIL: Comm. Kay informed the Commissioners that they opened the bids last Thursday. The bids looked very good and even might be lower than expected.

TRANSPORTATION: meeting May 20, 2000

Comm. Postula, Chairman of Committee gave the following report on meeting held on May 20, 2000.

The purpose of the meeting was to gain an insight on the matter of the disagreement of various parties with the parking of automobiles and boats using the Neebish Ferry docking facilities and slip. The committee discussed the matter in some detail with Mr. and Mrs. Roger Norton and then visited Neebish Island to observe any options available to settle disagreements and they also discussed the matter with two residents of the island.

Upon returning to the mainland the members discussed in general their observation of the days activities with no action taken by the committee. The committee disbursed at approximately 2:00 p.m.

This completed report and Comm. Postula moved for acceptance of minutes. Motion was supported by Comm. Cooper and carried unanimously.

LEGISLATIVE & NATURAL RESOURCES: meeting May 18, 2000

Comm. Kay, Chairman of Committee, gave the following report.

It was moved by Comm. Kay, supported by Comm. Dale, the request of the Sault Area Sportsmen Club be accepted to use the portion of the “Old Trail”, (railroad grade) located in section 29, T.47N.R.1W, Soo Township, owned by Chippewa County on behalf of area fishermen who would like to improve on an existing trail on county and State of Michigan land, thus allowing fishermen to access Mosquito Bay without crossing private property. Motion carried unanimously.

It was moved by Comm. Kay, supported by Comm. Cooper, that the Board concur with the Arenac County Board resolution 05—02 asking support of the CDBG and Home Investment Program. Motion carried unanimously.

It was moved by Comm. Hopper, supported by Comm. Dale, that the Resolution of the Michigan Association of County Clerks resolution in support of Marlene M. Bruns for County Clerk be tabled. Motion carried.

The Arenac County resolution which encourages appointment of a City Assessor to the State Assessors Board was tabled by the committee.

It was moved by Comm. Kay, supported by Comm. Dale, the the Board concur with the Montcalm Resolution 2000—003 requesting changes in HB 5228 to ensure that the creation of the central file is “revenue neutral’ to counties and accessible through the Register of Deeds to effectively meet the needs of local constituents. Motion carried unanimously

The County of Marquette resolution pertaining to the opposing of special tax breaks for utilities was tabled as was the Allegan County resolution pertaining to MERS Retirement, and the County of Ottawa resolution regarding Jail Reimbursement.

It was moved by Comm. Kay, supported by Comm. Dale, that the Board concurr with the concept of Dr. Duane L. Waters, Manistique, Michigan, and the endorsement of Iron County to support the creation of an Upper Peninsula juvenile educational/vocational facility for juveniles. Motion carried unanimously.

It was moved by Comm. Kay, supported by Comm. Dale, that the Board support Wohlert Special Products Company, 1415 Industrial Park Drive, Sault Ste. Marie, be granted an Industrial Facilities Exemption Certificate as provided for by Act 198, P.A. 1974, as amended, provided the City of Sault Ste. Marie, also grants the exemption. Discussion followed on amount of revenue county would be giving up, etc. On a roll call vote the motion carried S — 2 with Comm. ‘s Postula and Cooper votin nay.

It was moved by Comm. Kay, supported by Comm. Hopper that the Sheriff’s Department Policy #00—001 for non—union employees be adopted. Discussion following, with Comm. Cooper questioning why this matter wasn’t taken up in Personnel Committee. Controller Newland stated, they didn’t have those employees before. Motion carried unanimously

It was moved by Comm. Hopper, supported by Commit. Dale, that the matter expressed in Sen. Abraham’s letter regarding the imposing of moratorium on export of bulk fresh water from the Great Lakes be tabled. Motion carried.

The committee reviewed the letter of April 20, 2000 from the Fish and Wildlife Service with Comm. Hopper and provided input on the matter as it pertains to Whitefish Point.

This completed report and Comm. Kay moved for adoption of the minutes. Motion was supported by Comm. LaJoie and carried unanimously.

COMPUTER COMMITTEE: no meeting

FINANCE, CLAIMS AND ACCOUNTS COMMITTEE: meeting June 8, 2000

Comm. Dale, Chairman of Committee, gave the following report of meeting.

The Chairperson introduced the FOCUS members for a presentation on a Chippewa County Animal Shelter. During the presentation they indicated that Chippewa had a 26% adoption rate, which is not too high and compared it with the coounties of Menominee, Houghton, Dickenson and Delta. They proposed a feasibility study be conducted by Aces-Crestline of California and the Board request voter approval to levy a millage rate of .50 mills for one year. They indicated that according to the County Clerk the levy language must be in her office by July 20, 2000, therefore, the study Could not be accomplished by that date. The study would be approximately $3,500 plus expenses (air, car meals) . The study could include size, number of animals it would hold, location, materials for construction, number of employees, operating budget, overall cost and they estimated that it would be 3—5,000 square feet at a cost of $130 per square feet. The committee entered into a dialog with the members. The Chairperson thanks the members for their presentation.

County Treasurer Marilyn McDonald presented to the committee the various proposals she received regarding the banking of Chippewa County funds of the County at banking institution of the Treasurer’s choosing, she felt it was appropriate to obtain input from the commissioners regarding the matter.

It was moved by Comm. Dale, supported by Comm. Postula, the the Board of Comissioners accept the Treasurer’s recommendation to use the banking facilities of Central Savings Bank for its general fund, payroll, and other accounts deemed appropiate by the Treasurer at a date and time established by the Treasurer. Motion carried unanimously on a roll call vote.

It was moved by Comm. Dale, supported by Comm. Cooper, that the Travel requests for June 2000 be approved as presented. Motion carried unanimously on roll call vote.

It was moved by Com. Dale, supported by Comm. Cooper, that the bids for the sale of Used Sheriff Cars be accepted and the award be issued to the highest bidders, namely: 1994 Chevrolet Caprice: Taxi Cab Company, $2,650.00, 1995 oldsmobile: Chicago Motor, $1,444.00: 1994 Ford: Taxi Cab Company, $2,500.00: 1993 Ford, Taxi Cab Company, $2,150.00. Motion carried unanimously.

It was moved by Comm. Dale, supported by Comm. La that the Board adopt Resolution 00—06, Application for Community Corrections Act Funds, Fiscal Year 2001 in the amount of $127,000 ($49,219 for Chippewa County). Motion carried unanimously.

It was moved by Comm. Dale, supported by Comm. Cooper, that the sum not to exceed $1,500 be allocated to Chippewa Township for the purpose of assisting in the cost of the annual Hazardous waste clean—up conducted by Mr. Rudy Johnson and volunteers with the sum to be reimbursed for costs approved by the Chippewa Township Board and submitted to the Controller. Motion carried unanimously.

It was moved by Comm. Dale, supported by Comm. Cooper that the Chippewa County Health Department be informed that subject to their action and approval, the sum not to exceed $4,500, would be allocated for the purpose of conducting a Feasibility Study regarding the construction and establishment of a Chippewa County Animal Shelter. Discussion followed. On a roll call vote the motion carried 6 — 1 with Comm. Postula voting nay.

It was moved by Comm. Dale, supported by Comm. Cooper, that the following claims and acounts be authorized for payment:

Voucher 24590 thru 24950 and F—l thru F—135:

General Fund $319,022.12

Other Funds 72,102.95

Payroll 381,173.14

Total $772,298.21

On a roll call vote motion carried unanimously.

This completed report and Corn. Dale moved for approval of minutes. Motion was supported by Corn. LaJoie and carried unanimously.

A motion was made by Corn. Hopper, supported by Comm. Postula, to approve the minutes of the Chippewa County Board of Public Works meeting that was held on June 8, 2000.

This completed items on the agenda and as there was no further business to come before the Board, it was moved by Comm. Kay to adjourn. Motion was supported by Corn. LaJoie and carried on unanimously on voice vote.

Thereby the meeting was adjourned.

Respectfully Submitted,

Margaret L. Kaunisto, Chippewa County Clerk

Gary McDowell, County Board Chariman