CHIPPEWA COUNTY BOARD OF COMMISSIONERS

PUBLIC HEARING - AUGUST 14, 2000

A Public Hearing was held on Monday, August 14th, 2000 at 5:00 P.M. in the Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, Michigan.

The purpose of the Public Hearing was to receive public comments on the 2001 MSHDA Small Cities Grant Application titled Chippewa County Community Home Improvement Program in the amount of $400,000.00 to provide loan reductions and grant for Section Eight Income eligible households located in Chippewa County. These funds are for home rehabilitation and emergency repair.

Mrs. Beaune asked Mr. Tony Bosbous to explain the grant to the Board and the public.

Mr. Bosbous informed everyone that the Chippewa County’s CDBG Home Rehabilitation Program is well underway. This program has $224,000 for homeowner rehabilitation and $22,000 for emergency repair/rehabilition. Through July 31, 2000, $184,876 of Home Rehabilitation funds have been committed to rehabilitation projects. The program has leveraged another $117,932 from other sources including Soo Tribe, CAA Weatherization, Family Independence Agency (FIA) and local financial institutions.

The Emergency portion of the Home Rehabilitation Program has helped three families through crisis situations. The program has spent $4,045 in this category.

The program has helped 39 families through this report period. Eleven families have members who have handicapping conditions, 18 families have female heads of household. The Average annual income of families who have received assistance is $13,691. The lowest annual income of a participating family is $5,790, and the highest thus far is $25,792.

The program has worked with 25 different contractors. The average total cost of rehabilitation projects is $6,858, of which the average CDBG cost stands at $4,716.

The Chippewa CDBG Programs will operate through December 31, 2000.

Comm. Dale commented that this report is very tidy and neat, but in meetings there are a lot of really needy people with pressing needs.

Public Hearing was closed at 5:10 P.M.

CHIPPEWA COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY BOARD MEETING, AUGUST 14, 2000

Pursuant to the provisions of such case made and provided, the Chippewa County Board of Commissioners met in regular session on Monday, August 14, 2000 at 5:00 P.M., in the Circuit Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, Michigan with Vice— Chairman Aaron Hopper presiding.

Present: Commissioner’s Don Cooper, Earl Kay, Rita Dale, Bernard LaJoie, Ted Postula and Vice—Chairman Aaron Hopper.

Absent: Chairman Gary McDowell

Also present were David Carpenter, Rachel Ojala, Tina James—Ojala, Dennis Koback, Tony Bosbous, Assistant Controller Kelly Beaune, and County Clerk Margaret L. Kaunisto.

A motion was made by Comm. Dale, to adopt Resolution — Authorization Submission of a Community Development Block Grant Community Home Improvement Program Application. Motion was supported by Comm. Lajoie and carried unanimously on a roll call vote.

A motion was made by Corn. Cooper to acknowledge the correspondence received in the Clerk’s Office and refer to committees if necessary. Motion was supported by Comm. Postula and carried unanimously.

It was moved by Comm. LaJoie to approve the minutes of the July 10th, 2000 County Board meeting. Motion was supported by Comm. Dale with spelling correction on the second page. Motion carried unanimously.

PUBLIC COMMENTS: NONE

CONTROLLER’S REPORT: Ass’t. Controller Kelly Beaune gave report.

Ms. Beaune, told the Board that the Chippewa County Central Dispatch Board of Directors seeks the approval of the following.

(1) The purchase of a “Voice Logging Recorder”, from Radio North LLC, in the amount of $32,534.00 and

(2) For the relocation of existing equipment from the city/County Building to a new “Central Dispatch Center”. from Radio North LLC, in the cmount of $62,392.00

Mr. Dennis Koback explained why the Board was requesting these purchases and answered questions from the Commissioners.

A motion was made by Corn. Dale to approve the purchase of a “Voice Logging Recorder’, from Radio North LLC, in the amount of $32,534.00. Motion was supported by Corn. Cooper and carried unanimously on a roll call vote. A motion was moved by Comm. Dale for the relocation of existing equipment from the City/County Building to the new “Central Dispatch Center”. from Radio North LLC, in the amount of $62,392.00. Motion supported by Comm. Postula. Discussion followed with Comm. Cooper questioning how many bids were sent out, etc. On a roll call vote the motion carried unanimously.

This completed Controller report.

OLD BUSINESS: None

NEW BUSINESS: NONE

STANDING COMMITTEE REPORTS:

PERSONNEL: Comm. Hopper requested that Comm. LaJoie read the minutes of the meeting held on July 31, 2000. Commissioner LaJoie gave the following report.

The committee had asked Ms. Kaunisto to attend this meeting to discuss her requests and other office concerns. Discussion followed into the following items: vault space: genealogy hours and cutting them back; having the state here to clear out some old files; court work being up 50% from last year; over time and election night and imaging.

It was moved by Comm. La supported by Comm. Postula, that the request of Clerk Kaunisto to increase the hours not to exceed 40 hours per week for the month of August, with the option going to the amployees to work these extra hours be approved.. Motion carried unanimously.

It was moved by Comm. LaJoie, supported by Comm. Dale, that the recommendation of the Clerk be accepted to reclassify Ms. Marcy Wilson to Deputy, effective August 1, 2000. Motion carried unanimously.

It was moved by comm. LaJoie, supported by Comm. Kay, that the resignation of Mr. Theodore R. Reszka, Community Services Supervisor, as employee of Chippewa County be accepted effective July 21, 2000. Motion carried unanimously.

It was moved by Comm. LaJoie, supported by Comm. Dale, that the recommendation of the Sheriff be accepted to employ Mr. Jim Rose as Community Services Supervisor, effective August 1, 2000, to fill the current vacancy. Comm. Cooper wanted to know if this position was advertised? The Board informed him that Mr. Rose has been working part—time at the Sheriff’s Dept. for some time.

On a roll call vote the motion carried unanimously.

A motion was made by Comm. LaJoie, supported by Comm. Kay, that the resignation of Mr. Alan Moses, Property Appraiser I, as employee of Chippewa County be accepted effective July 21, 2000. Motion carried unanimously.

It was moved by Comm. LaJoie, supported by Comm. Dale, that the recommendation of the Equalization Director be accepted to reclassify Ms. Kathy Munson to Property Appraiser I, upon her state certification “Level II” (CMAEII) and that certification be obtained in the next 90 days. Motion carried unanimously.

It was moved by Comm. La supported by Comm. Dale, that the recommendation of the Equalization Director be accepted to employ Ms. Cynthia Morley and Ms. Carol Driedric as temporary part time clerk/typists on a job—share basis, with the total combined hours worked not to exceed 35 hours per week at the rate of $8.90 Motion carried unanimously on roll call vote. A brief discussion was held as to the advertising for this position. Ms. Beaune advised the Board that Cynthia Morley was already employed in the County Controller’s office.

The committee also received a composite program evaluation from the “Your 4 Lived Can Be A 10” seminar given by Mr. Merrill Lundgren. Discussion, regarding a follow up seminar, took place and it was agreed that at this time it would be too soon to hold another seminar.

This completed report and Comm. La moved for adoption of minutes. Motion was supported by Comm. Postula and carried unanimously.

EQUALIZATION & APPORTIONMENT: no meeting

HEALTH & SOCIAL SERVICES: no meeting

BUILDING, GROUNDS & JAIL: meeting August 8, 2000

Comm. Kay, Chairman of committee, gave the following report of the meeting.

The attendees were brought up—to—date on the alternates on the Chippewa County Correctional Facility’s addition and renovation. They discussed the following items: 1) CCMS error in estimating removal of existing South facing jail window and replacement with masonry: 2) construction updates: 3) cost reports and contingency funds: project 85% complete: 4) additional security equipment pricing: 5) price on placing a door between the male/female corridor: 6) painting in existing cells by Owner: floor coverings in existing cell areas:

change order procedures.

It was moved by Comm. Kay, supported by Comm. La that an additional $6,738.00 per approval for CCMS to complete the work on the existing South facing wall. Total amount of that work $15,000.00. On a roll call vote the motion carried unanimously.

It was moved by Comm. Kay, supported by Comm. Cooper, that additional security equipment be installed that will allow simultaneous recoding of all cameras, quote from Roy for $14,873 plus two additional cameras be installed be approved. Motion carried unanimously. Comm. Dale asked what would happen if lightening hit. Comm. Kay stated that the generators would kick in.

Gunlach Champion will be getting a price for masonry work needed to place a door between the male/female cell. Sheriff Moran updated the committee on his purchases for the new jail and the approximate amount he has spent. This completed the Correctional Facility portion of this meeting.

The committee was updated on the progress of the re—feed of the Courthouse first floor, Information Systems and phone room to the new “EM” panel in the jail addition. Work was completed on August 5, 2000, with an additional approximate cost of $1,130.

Comm. Kay moved that the additional cost of $1,130.00 be approved. Motion was supported by Comm. LaJoie and carried unanimously.

It was moved by Comm. Kay, supported by Comm. Cooper, that the request of Sheriff Moran to dispose of old library furniture be approved. (furniture is in such bad condition, couldn’t give away) Motion carried unanimously.

It was moved by Comm. Kay, supported by Comm. Cooper, that the request of Sheriff Moran to bid out surplus kitchen equipment, including the cost of capping off the gas and water be approved.

ADDENDUM: August 9, 2000, the motion to bid out the surplus kitchen equipment, is no longer required as the Joint Building Authority has claimed those items as belonging to the JBA and currently they are taking those items out of the way of the renovation area. They have also been informed that they need to cap off the water and gas lines in the basement.

Comm. Kay advised the Board, they should send them a THANK YOU for disposing of the equipment and paying for the cappings.

The committee entered discussion regarding the status of parking, Sheriff Moran stated that only marked vehicles were allowed under the parking area and that arrangements have been made for each the City of Sault Ste. Marie and Chippewa County Sheriff’s Department to each have five parking spaces. Additional discussion included the County parking lot on Bingham and the eight slot parking areas behind the City/County Building.

The committee next moved onto the Chippewa County Courthouse Annex renovation portion of this meeting. The committee discussed several items while doing an onsite visit. This project is 35% complete.

It was moved by Comm. Kay, supported by Comm. Cooper, that Thyssen—Dover is approved to install a new hydraulic elevator, at a cost of $83,493.00, upon checks to be completed by Gundlach Champion. Motion carried unanimously on roll call vote. Comm. Postula asked if this was an additional cost? Corn. Cooper stated that a new one is cheaper than repairing the old one.

This completed report and Comm. Kay moved for its acceptance. Motion was supported by Comm. LaJoie and carried unanimously.

TRANSPORTATION COMMITTEE - no meeting

LEGISLATIVE & NATURAL RESOURCES - no meeting

COMPUTER COMMITTEE — no meeting

FINANCE, CLAIMS AND ACCOUNTS COMMITTEE - meeting August 10, 2000

Comm. Dale, Chairman of this committee, gave the following report.

The Chairperson introduced the members for the presentation on the Yellow Ribbon Suicide Prevention Task Force for Chippewa County. During the presentations they indicated that htis program would be used for outreach and prevention. This programs mission statement is as follows: “To save lives from suicide by providing speakers and materials for schools, churches, senior citizen centers, nursing homes, youth clubs, service clubs, and special events” and “to heighten public awareness, educate, provide crisis intervention and support to lives already touched by suicide.” The chairperson also gave the local numbers on the attempted suicides in Chippewa County in the past year: and the age break downs. The presentation was concluded with annual budget figures, as well as, start up fees. The estimated annual budget would be $4,000.00 and the start up figures would be $4,000.00 as well. The committee entered into a dialog with the members. The Chairperson thanked the members for their presentation.

It was moved by Comm. Dale, supported by Comm. Cooper, that the Board allocate $1,500.00 to the Suicide Prevention Task Force for Chippewa County for the purpose of assisting in the cost of the start up costs. Motion carried unanimously on a roll call vote.

It was moved by Comm. Dale, supported by Comm. Kay, that the August 2000 Travel Requests be approved as presented. Motion carried unanimously on roll call vote.

It was moved by Comm. Dale, supported by Comm. Cooper, that the Board approve the E—9—1—1 Director to expend up to $2,000 with the approval of Chippewa County Central Dispatch Board members Gary McDowell and Jeff Moran. Motion carried.

It was moved by Comm. Dale, supported by Comm. LaJoie, that the FY 2000 Joint Building Authority Budget be approved as presented. Motion carried unanimously.

It was moved by Comm. Dale, supported by Comm. Kay, that the Controller be authorized to establish Fund 268, Sheriff’s Projects Fund, account as presented. Motion carried unanimously.

It was moved by Comm. Dale, supported by Comm. Cooper, that the FIA FY 2001 Cooperative Reimbursement Contract Application for the Prosecuting Attornery be accepted and the chairman be authorized to sign the application on behalf of the Board of Commissioners. Motion carried unanimously.

The committee discussed new benches for the courthouse lawn, and it was recommended that this matter be placed with Building, Grounds and Jail Committee for action deemed appropriate.

It was moved by Comm. Dale, supported by Comm. Cooper, that the following claims and accounts be authorized for payment:

Voucher 25279 thru 25676 and H—l to H—93:

General Fund $248,124.05

Other 91,219.60

Payroll 413,077.57

TOTAL $752,421.22

Motion carried unanimously on a roll call vote.

It was moved by Comm. Dale, supported by Comm. Cooper, that authorization be given to pay the following claims for Superior Township Water System.

TOTAL $405,536.48

This completed report and Comm. Dale moved for approval of minutes. Motion was supported by Comm. La and carried unanimously.

Comm. Dale, moved for the acceptance of the minutes of the Chippewa County Board of Commissioners Workshop that was held on August 3, 2000. Motion was supported by Comm. Cooper and carried unanimously.

As there was no further business to come before the Board, it was moved by Comm. Kay to adjourn. Motion was supported by Comm. La and carried unanimously.

Thereby the meeting was adjourned.

Respectfully Submitted,

Margaret L. Kaunisto, Chippewa County Clerk

Aaron Hopper, County Board Vice Chairman