The Cliippewa County Board of Commissioners met on Monday, November 13, 2000 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioner’s Dale, Cooper, Postula, LaJoie, Hopper, Kay and Chairman McDowell

Also Present: Kelly Beaune, Ass’t. to the Controller, Diane Cork, County Clerk, Jeff Moran, Sheriff and Scott Brand Evening News

The purpose of the meeting was a continuation of the October 9, 2000 Budget Hearing. It was moved by Commissioner Postula, supported by Commissioner Dale to adopt the proposed budget for the 2001 with resolution #00-13 incorporated. Motion carried.

COUNTY OF CHIPPEWA

2001 FISCAL YEAR GENERAL APPROPRIATIONS ACT

A RESOLUTION to establish a General Appropriations Act and adopting the Fiscal Year 2001 CHIPPEWA COUNTY BUDGET including the:

General Fund

Special Revenue Funds

Dept. Service Funds

Capital Project Funds

IT BEING the findings and opinion of the Chippewa County Board of Commissioners:

Public Hearings on the Budget Pursuant to MCL 141.412; MCL 141.413, notice of a public hearing on the first proposed Budget was published in THE EVENING NEWS, a newspaper of general circulation, and a public hearing on the proposed budget was held on November 13, 2000 after notice Of the public hearing was published in THE EVENING NEWS.

Estimated Revenues

Estimated General Fund revenues for fiscal year 2001, including an allocated millage of 6.15 mills (subject to mandated millage reduction fractions(s) and various miscellaneous Revenues, shall total $8,263,852.

Millage Levy

The CHIPPEWA COUNTY Board in addition to it’s allocated operating millage of 6.15 Mills, shall cause to be levied and collected the general property tax on all real and Personal property within the County upon the current tax roll an amount equal to .4293 Mills for Fire and Ambulance; 1 mill for Roads; .5 mill for recycling and .75 for Jail Renovation, as authorized under state law and approved by the electorate, all subject o Statutory, applicable, milage reduction fractions

Recommendation

The Chippewa County Board of Commissioners has recommended the adoption of the Budget which is made a part of the Appropriation Act.

IN RECOGNITION of the prior listed finding and opinion:

The Chippewa County Board of Commissioners hereby resolves to adopt the 2001 General Fund Operating Budget; the 2001 Special Revenue Fund Budgets; the 2001 Debt Service Fund Budgets; the 2001 Capital Project Fund Budgets, and other Special Revenue and Appropriated monies from various County Revenues to authorize expenditures in Accordance with the General Fund Expenditure detail The Board further resolves that an appropriation is not a mandate to spend, but shall limit The amount which may be spent for such purposes as are defined by the Board of Commissioners and which shall be limited to the 2001 calendar year.

The Board further resolves that no county department, agency, board, commission, or Unit, whatsoever, shall be authorized to expend funds from its General Fund Appropriation in excess of the planned expenditure of thuds in accordance with the appropriations contained herein. Each unit receiving an appropriation shall be responsible for monitoring such expenditure and may be required to provide a comparative report informing the Board of actual and budgeted expenditures.

The Board further resolves that requests for the purchase of furniture, equipment, and other fixed assets, is to be made to the County Controller, who is authorized to purchase the same in accordance with budget policy and that such items shall be charged to General Fund Account number 101-887-701.000.

Any County department, agency, board, commission or unit, whatsoever, and any organization public or private which accepts a county appropriation shall do so subject to inspection andlor audit by the Chippewa County Board or its designee. The Board, or its designee, shall have access for the purpose of audit and examination, to any and all books, documents, papers and records of the recipient organization. Further, all county departments, agency, board, commission or unit, and any organization public or private which accepts a county appropriation must submit to the County Controller its annual audit within 120 days after the close of their fiscal year.

The Board further resolves that the budget may be amended as conditions indicate upon the recommendation of the Finance Committee, with the Controller authorized to make certain budget transfers in accordance with the Board’s budget transfer policy and periodic adjustments to salary, wage and fringe benefit line items to effect the transfer of any funds in these accounts resulting from attrition, delay in hiring or other personnel actions to the Contingency Account.

The Board further resolves that authority be given at fiscal year end 2001 to transfer from available source the amount necessary to balance the over expended activity in the General Fund, and, in addition, that these funds under the jurisdiction of the County Board showing a flind balance at the end of the 2001 fiscal year shall be returned to the General Fund.

The Board further resolves that any and all vacancies which may occur during fiscal year 2001 be it a result of retirement, resignation, extended leave of absence, or any other reason, shall remain unfilled until such time as the Personnel Committee reviews the vacancy and makes a recommendation for the filling of the vacancy to the Board of Commissioners.

The Board further resolves that any county department, agency, board, commission, or unit whatsoever, and any public or private organization, shall, prior to the acceptance of a county appropriation, provide the County Controller with a statement that they have read this General Appropriations Act for Fiscal Year 2001 and will adhere to its content to the best of their ability.

The Board further resolves that this resolution supersedes any and all Appropriations Act adopted by the Chippewa County Board of Commissioners.

It was moved by Commissioner Postula, supported by Commissioner Dale to establish the millage rates for Chippewa County as itemized on the L-4029 Motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Hopper to adopt the millage report which represents all of the taxing jurisdictions requests for millage rates for the 2000 tax roll and direct the County Clerk to file the necessary documents with the State of Michigan regarding the Apportionment Report which wifi be based on those millage rates so adopted. Motion carried

It was moved by Commissioner LaJoie, supported by Commissioner Hopper to adjourn the October 9, 2000 Board meeting. Motion carried unanimously.

7 The Chippewa County Board of Commissioners met in regular session on November 13, 2000.

A moment of silence was held for Margaret Kaunisto, County Clerk, who passed away October 27, 2000.

It was moved by Commissioner Postula, supported by Commissioner Cooper to accept the correspondence received in the Clerk’s Office and send to the appropriate committee. Motion carried.

Controller’s Report:

It was moved by Commissioner Hopper, supported by Commissioner LaJoie that in accordance with the Board’s policies and procedures, the Applications of Interest received for the various boards, committees and authorities will lay on the table until the December 11, 2000 regular Board meeting. Motion carried.

A letter of resignation was received in the Controller’s Office on Nov. 9, 2000 from Bruce Rye, OES Director, effective November 24, 2000.

It was moved by Commissioner LaJoie, supported by Commissioner Postula to send the matter to the Personnel Committee. Motion carried

Old Business: None

Committee Meetings:

Personnel Committee Commissioner Hopper, Chairman of the Personnel Committee gave his report.

Moved by Conmiissioner Hopper, supported by Commissioner LaJoie to approve the request for County I.D. cards and that the cards be offered to all County employees and the expenses for these cards be charged to the departments travel budget. Motion carried.

It was moved by Commissioner Hopper, supported by commissioner LaJoie to accept the resignation of Barry Butler from the E-91 1 department. Motion carried.

It was moved by Commissioner Hopper, supported by Commissioner Postula, upon recommendation of the Prosecuting Attorney, that Cecelia Harrisson be designated Office Manager/Victims Advocate effective immediately until Ms. Lisa Wilcox returns from her leave of absence on December 4, 2000. Motion carried

It was moved by Commissioner Hopper, supported by Commissioner Cooper upon recommendation of the Equalization Director, to advertise for the Data Processor position. Motion carried.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to accept the Personnel Committee report of October 11, 2000 as presented. Motion carried

Equalization Committee: No meeting

Health and Social Services Committee: No Meeting

Building and Grounds:

Commissioner Kay, Chairman of the Building and Grounds Committee gave his report.

It was moved by Commissioner Kay, supported by Commissioner Postula that the thmiture requests from 2001 Budget requests from the Annex Departments be approved upon clarification, not to exceed $ 1,9400 and a Chippewa County mat be ordered for the front door. Motion carried.

Discussion was held on parking permits and parking spaces. No action necessary.

Discussion was held on air conditioning for the City/County Building and County Courthouse. It was suggested by Commissioner Dale, that Commissioner Kay consider looking at the air- conditioning system in the Mackinac County Courthouse. From what Commissioner Dale heard, it as a good system with a lesser cost.

It was moved by Commissioner Kay, supported by Commissioner Hopper to accept the Personnel Committee report of October 10, 2000 as presented. Motion carried.

Transportation Committee:

Commissioner Postula presented his committee report.

It was moved by Commissioner Postula, supported by Commissioner Dale to accept the report as given. Motion carried.

Legislation Committee: No meeting

Computer Committee:

Commissioner Cooper, Chairman of the Computer Committee gave his report. It was moved by Commissioner Cooper, supported by Commissioner Dale, upon recommendation of the Information Systems Director, to approve the requested increase for the 2001 support service contracts. Motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Kay that the recommendation of Fiscal Year 2001 Computer Software/Hardware Program for $186,900 be accepted. On a roll call vote, motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Kay to accept the Computer Committee report as presented. Motion carried.

Finance, Claims and Accounts:

Commissioner Dale, Chairperson of the Finance, Claims and Accounts Committee, gave her report. It was moved by Commissioner Dale, supported by Commissioner Cooper to authorize the Finance Director to: close Fund 469 (Avery Square Construction Fund), with available fluids being transferred to find 368 (Avery Square Debt Service Fund); to recIassi attorney fees and actual expenditures from Circuit Court 131) to Probate Court (148); Amend fluid 292 (child CareFund) to reflect current year activity; close Fund 224 (Courthouse Annex Fund); close Fund 261 (Chippewa County Bailiff Fund); Fund 365 (1998 City of Sault Ste. Marie, M 49783 Water/Sewer Bonds) budget 2000 be approved to record payments, Fund 286 (Youth Substance Abuse Assistance Program) be amended to reflect the approved budget. Motion carried.

It was moved by Commissioner Dale, supported by Commissioner Lajoie to approve the 2001 Borrowing Resolution (2000 Delinquent Taxes). Motion carried with Commissioner Cooper voting nay.

It was moved by Commissioner Dale, supported by Commissioner Kay, upon recommendation of Sheriff Moran, to approve prisoner housing contract with Luce County. Motion carried.

It was moved by Commissioner Dale, supported by Commissioner Kay, upon recommendation of Sheriff Moran, to approve the hiring of two deputies with the proceeds of the Luce County contract. Motion carried.

It was moved by Commissioner Dale, supported by Commissioner Postula, upon recommendation of Sheriff Moran, to approve the Life Safety Service Agreement with Simplex for $2,602.00. Motion carried.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to approve the County Child Care Budget for October 1, 1999 to October 30, 2000. Motion carried.

It was moved by Commissioner Dale, supported by Commissioner Kay to approve the contract to administer MSC-2000-HOA for Community Action Agency. Motion carried.

It was moved by Commissioner Dale, supported by Commissioner LaJoie to approve a request from the Sault Area community foundation for matching funds of $2,000.00, the same as last year’s appropriation. Motion carried.

It was moved by Commissioner Dale, supported by Commissioner Cooper that the following claims and accounts be authorized for payment.

Voucher 23306 to 26675 and K-I to K-76:

General Fund $135,170.87

Other 214,448.54

Payroll 409333.84

TOTAL $758,953.25

Motion carried.

It was moved by Commissioner Dale, supported by Commissioner Kay that authorizations be given to pay the following claims for Superior Township Water System.

TOTAL $ 30,754.68

It was moved by Commissioner Dale, supported by Commissioner LaJoie to accept the Finance, Claims and Accounts report as presented. Motion carried.

Chairman McDowell outlined the County Board of Commissioners Workshop meeting of October 17, 2000.

The purpose of the workshop was to discuss National Prescription Health Plan presented by Benefits control Methods’ Mr. Bob Fitzpatrick. Mr. Fitzpatrick works with counties to design prescription drug programs that can save money for the counties older population.

It was moved by Commissioner Dale, supported by Commissioner Hopper to explore different plans that are less costly. Motion carried.

Chairman McDowell, outlined the Board of Commissioners Workshop held on November 2, 2000.

It was moved by Commissioner Dale, supported by Commissioner Laioie that the following individuals be appointed to act as a search committee for a new controller.

Pat Caruso, Ron Calery, Anderson, Tackman(Marv Henderson), Dan Wakeman, Bill Gregory, Bill Lynn and Frank Sasso.

Alternates: Bob Arbuckle, Frenchy LaJoie, Dave Scott or Sault Tribe Rep. And Dick Jennings

Discussion was held on the advertisement for a new controller. Ms. Beaune stated she used a Cheboygan ad as an example using Chippewa County’s population, budget description and salary range.

It was moved by Commissioner LaJoie, supported by Commissioner Postula that the deadline for applications will be December 31, 2000 and the advertising will be done in the local papers and MAC. All applications will be sent registered mail to the Assistant to the Controller. Motion carried.

Old Business:

Sheriff Moran assured the Board that the 911 was operating as usual. He also explained that he had keys to all towers in case of an emergency and if he was not available for an emergency, Chief Murray (City Police) and Lt. Harris (State Police) are available

It was moved by Commissioner Postula, supported by Commissioner Dale to adjourn. Motion carried. Meeting adjourned at 8:00 p.m.

Diane S. Cork, County Clerk

Gary McDowell, Chairman