The Chippewa County Board of Commissioners met in regular session on August 13, 2001, at 5:30 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners: Cooper, Dale, Hopper, LaJoie, Kay and Chairman McDowell

Absent: Commissioner Postula

Also Present: Timothy Dolehanty, Controller, Tim McKee, OES/9-l-1 Director, Jeff Moran, Sheriff, Scott Brand, Evening News, David Carpenter, Finance Director, and Diane S. Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Dale, to accept the correspondence received in the County Clerk’s Office and forward to the appropriate committee if necessary. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to approve the County Board minutes of July 9, 2001, and the Special County Board meeting of July 17, 2001. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS: None

CONTROLLER’S REPORT: Timothy Dolehanty

Mr. Dolehanty introduced Mark Senkus of the TRIAD Subcommittee of the Multi Purpose Collaborative Body out of the Diane Peppler Center, who gave a progress report and requested monetary support from the Commission. Mr. Senkus explained that TRIAD is a three-way effort between the police, Sheriff’s Dept. and senior citizens to focus on special concerns that senior citizens have regarding law enforcement, safety issues and social services.

Mr. Senkus said they did not have a very big budget for printing, posting etc. and would appreciate any held they could get to get their message out to the public.

It was moved by Commissioner Cooper, supported by Commissioner Laioie, to appropriate $1,000.00 to the TRIAD Subcommittee, hinds to go thru Community Action. On a roll call vote, the motion carried unanimously.

Mr. Dolehanty explained that five individuals have applied for the vacant position on the Concealed Weapons Board and their applications and qualifications were inclosed in the Commissioners packets for their review.

It was moved by Commissioner Cooper, supported by Commissioner Hopper, to accept and close the nominations for the position on the Concealed Weapons Board. On a voice vote, the motion carried. Final action will be taken at the September 10, 2001 Board meeting.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to adopt the following resolution:

RESOLUTION NO. 01-10

RESOLUTION OF INITIAL AND TENTATIVE APPROVAL OF BONDS TO FINANCE COSTS OF NECESSARY WATER AND SEWER IMPROVEMENTS

WHEREAS, the City of Sault Ste. Marie (the”Local Unit”) has presented to the County Department of Public Works (the “DPW”) a request that the County through the DPW issue bonds in the approximate amount of not to exceed $2,600,000 payable from contractual payments to be made by the Local Unit to the County through the DPW and secured secondarily by a pledge of the County’s limited tax fbll faith and credit, said bonds to finance costs of necessary water and sewer improvements (the “Project”) to service the Local Unit; and

WHEREAS, the DPW has reviewed said request and the financial and engineering aspects of the Project and has determined the same to be within the scope of the authority of the County and the DPW, to be feasible if undertaken through said County agencies but not financially desirable if undertaken by the Local Unit alone, and to be necessary for the public health, safety and welfare specifically of the Local Unit and its inhabitants and generally of the County; and

WHEREAS, the DPW has recommended to this Board that the Project be given tentative approval and that the DPW be authorized to undertake initial steps toward the financing and construction of the Project, subject, however, to certain conditions.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. This Board does hereby give its initial and tentative approval to the Project and does authorize the DPW to undertake the financing and construction of the Project, subject, however, to final approval of this Board upon submission to this Board of the documents evidencing agreement between the Local Unit and the DPW acting for and on behalf of the County for the acquisition, construction, financing, and operation of the Project.

2. The DPW shall contract for the necessary engineering services to draw plans for the Project and shall enter into negotiations with the Local Unit for the execution of a contract covering the acquisition, construction and financing of the Project by the DPW for and on behalf of the County, with the Project to be leased to the Local Unit for operation after construction.

3. The DPW shall employ the following consultants in connection with the Project:

As bond counsel: Miller, Canfield, Paddock and Stone, P.L.C. Detroit, MI

As engineers: Tetra Tech NIPS Escanaba, Michigan

As financial consultant: Robert W. Baird & Co., Inc. Naperville, Illinois

4. The Local Unit shall undertake to provide by contract for the payment of all costs of retiring the necessary financing and shall further undertake to reimburse the DPW for all expenses incurred in connection with the Project, should the financing and construction of the Project not be completed for any reason whatsoever.

5. The DPW has estimated the total cost of constructing the Project to be not less than $2,600,000, including all engineering fees, financing costs and contingencies, such estimate subject, however, to revision upon submission of final cost estimates or receipt of bids for the Project.

6. All agreements between the DPW and the Local Unit or other involved parties shall be subject to final approval and ratification by this Board.

7. My officer of the DPW is hereby authorized to notify the Michigan Department of Treasury of the County’s intent to issue the bonds described herein, to pay the related fee from funds to be received from the Local Unit and to request an order providing an exception for the bonds from prior approval by the Department of Treasury.

8. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded.

On a roll call vote, Resolution No. 01-10, was adopted unanimously. This is the necessary final step to allow the bonds to be sold.

Sheriff Moran attended the meeting to answer any questions the Commissioners might have regarding his monthly submitted report. No action was necessary.

This concluded the Controller’s Report.

OLD BUSINESS: None

NEW BUSINESS: E. D.C. Appointment

It was recommended by Chairman McDowell that the County Board appoint William Lynn to fill the vacant position left by Tim Murphy.

It was moved by Commissioner LaJoie, supported by Commissioner Kay, to appoint William Lynn to the E.D.C. Board. On a voice vote, the motion carried unanimously.

Mr. Lynn will represent the education sector.

Chairman McDowell removed himself from the Building and Grounds Committee and appointed Rita Dale to fill his position.

Chairman McDowell presented Rita Dale, with a certificate which proclaimed Mrs. Dale as the “Best Politician” in Chippewa, Luce and Mackinac Counties thru a survey conducted by the Evening News. Commissioner Dale thanked the Commission and voters for this award.

Commissioner Kay reminded the Commission that the ground breaking the for the new airport terminal will be held August 22, 2001 at the new site in Kinross.

STANDING COMMITTEE REPORTS:

Personnel Committee - Aaron Hopper - July 10, 2001

It was moved by Commissioner Dale to approve the appointment of Tina Ojala as Bookkeeper, and Samantha Huyck and Mark Dobson as dispatchers. On a voice vote, the motion carried unanimously. (This matter must be readdressed as there was no second to the motion.)

Commissioner Cooper asked how the Assistant to the Controller position was established. Discussion followed.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, to accept the Personnel Committee minutes of July 0, 2001, as presented. On a voice vote, the motion carried unanimously.

Personnel Committee - Aaron Hopper - August 6, 2001

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, to recommend approval of the draft collective bargaining strategies policy as presented. On a voice vote, the motion carried.

It was moved by Commissioner Uopper, supported by Commissioner LaJoie, to accept the Personnel Committee minutes of August 6, 2001, as presented. On a voice vote, the motion carried unanimously.

Equalization & Apportionment Committee - Bernard LaJoie - no meeting

Health and Social Services Committee - Ted Postula - not present

Building, Grounds & Jail Committee - Earl Kay - no meeting

Transportation Committee - Ted Postula - not present

Legislative and Natural Resources Committee - Earl Kay - July 31, 2001

Moved by Commissioner Kay, supported by Commissioner Dale, to recommend approval of Resolution Number 01-08 to support the UP. Area Agency on Aging fiscal year 2002 annual implementation plan as follows:

RESOLUTION NO. 0 1-08

RESOLUTION TO SUPPORT THE U.P. AREA AGENCY ON AGING FISCAL YEAR 2002 ANNUAL iMPLEMENTATION PLAN

WHEREAS, UPCAP, which serve as the UP. Area Agency on Aging, has developed and is operating under a Multi-Year (FY 2001-2003) Area Plan that provides f for programs for services to older adults in the Upper Peninsula; and

WHEREAS, the Multi-Year Area Plan has been approved by all fifteen counties in the Upper Peninsula; and

WHEREAS, the U.P. Area Agency on Aging is required to submit an Annual Implementation Plan which updates the Multi-Year Area Plan; and

WHEREAS, the UPCAP Board of Directors has unanimously approved the proposed, updated Annual Implementation Plan; and

WHEREAS, each U.P. county is represented by a county official on the UPCAP Board of Directors; and

WHEREAS, the Annual Implementation Plan also requires review by individual county boards.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. The Chippewa Board of Commissioners has received and hereby supports the UP. Area Agency on Aging FY 2002 Annual Implementation Plan.

2. A copy of this Resolution shall be submitted to UPCAP and placed on file.

On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Dale, to adopt the Legislative and Natural Resources Committee report as given. On a voice vote, the motion carried unanimously.

Computer Committee - Don Cooper - no meeting

Finance, Claims and Accounts - Rita Dale - August 9, 2001

It was moved by Commissioner Dale, supported by Commissioner Kay, to amend the position description and pay grade (grade 11) for the Assistant to the Controller position. On a voice vote, the motion carried with Commissioner Cooper voting nay.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of the Sheriff’s pay grade adjustment to level 6. On a voice vote, the motion carried with Commissioner Cooper voting nay.

Moved by Commissioner Dale, supported by Commissioner Hopper, to recommend the OES/E 9-1. position be established at grade 15, and that director McKee be compensated at $53,573.39 retroactive to his 90 day of employment reflecting grade 15 at a five (5) year level. On a voice vote, the motion carried with Commissioner Cooper voting nay.

Moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the Purchasing Policy as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the Transfer and Supplemental Appropriation policy as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of the Accounts Payable policy as presented. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Hopper, to recommend approval of the Accounts Receivable policy as presented. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Hopper, to recommend approval to purchase the Positron package at a cost of $240,113.62. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Hopper, to recommend the suspension of the competitive bidding process for the purchase of the Positron equipment. On a roll call vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval to release the R.FP (District Court Space Needs)-6- as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner, Kay to recommend approval of Option 2 for the Distribution of Federal Forest Funds. On a voice vote, the motion carned unanimously.

It was moved by Commissioner Dale, supported Commissioner Hopper, to recommend approval of an Animal Control staffing roster of three persons working 20 hours per week until October 1, 2001. On a voice vote the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Lajoie, to recommend approval of Barbara Fortin as the County employee delegate to the annual MERS conference. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of Earl Kay as the management delegate to the annual MIERS conference. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Cooper, to pay vouchers 29193 through 29461 and G-I through 0-130; General Fund claims for August $173,963.05; other find claims for August $440,864.42; Payroll $447,988.15; Total claims for the month of July $1,062.815,62. On a voice vote, the motion carried unanimously

. It was moved by Commissioner Dale, supported by Commissioner LaJoie, to accept the Finance, Claims and Accounts meeting as presented. On a voice vote, the motion carried unanimously.

Moved by Commissioner Kay, supported by Commissioner LaJoie, to adjourn. Having no further business, the County Board adjourned.

Diane S. Cork, County Clerk

Gary McDowell, Chairman

Chippewa County Board of Commissioners