The Chippewa County Board of Commissioners met in regular session on Monday, November 12, 2001, at 7:00 in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Rita Dale, Bernard LaJoie, Earl Kay and Vice-Chairman Aaron Hopper

Absent: Commissioner Gary McDowell

Also Present: Timothy Dolehanty, Controller, Diane S. Cork, County Clerk, David Carpenter, Finance Director, Scott Brand and James German

The first item of business was to reconvene the Public Hearing of October 8, 2001 re; Budget for the Fiscal Year 2002.

Hearing no public comment, it was moved by Commissioner Dale, supported by Commissioner Postula, to adjourn the public hearing. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Postula, that correspondence received in the Clerk's Office be acknowledged and forwarded to the appropriate committee if necessary. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to approve the County Board minutes of October 8, 2001, as presented. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Commissioner Kay stated he had attended the Veteran's Day Ceremony at the Sault Area High School. Commissioner Don Cooper was the master of ceremony for this event and thanked Commissioner Cooper for a job well done. The ceremony for this event was top notch and the students and band were outstanding.

Controller's Report - Timothy Dolehanty

It was moved by Commissioner Kay, supported by Commissioner Cooper, that all applicants for the Chippewa County Building Authority, Board of Health, EUP Substance Abuse Service Board and War Memorial Hospital, Inc. was held on the procedure for voting. On a voice vote, the motion carried unanimously.

Correspondence was received from Pathways Substance Abuse Board requesting that the County Board recommend two people who would be willing to serve on the Advisory Council.

After discussion, Mr. Dolehanty will get more information from Pathways before any action is taken.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to reaffirm the action of the Board of Public Works re: Water Supply and Sewage Disposal System, DPW Contract, Series 2001 Resolution. (Resolutions attached)

On a voice vote, the motion carried unanimously.

Mr. Dolehanty stated that he had a discussion following a radio report that this Board had a policy of not allowing cable t.v. to film and broadcast meetings. Mr. Dolehanty made it clear that any time any of the media would like to set up for a Commission meeting, he would make sure space was available for them to set up.

Commissioner Cooper asked the Controller to get information as to where and when can we actually have E-9-1-1. Commissioner Kay said in reading minutes, the project was near completion. Mr. Dolehanty will bring back information for the December meeting.

This completed the Controller's report.

Old Business:

Commissioner Cooper asked when direct deposit will be taking place. Mr. Dolehany will check into this situation.

New Business: None

STANDING COMMITTEE REPORTS:

Personnel Committee - Aaron Hopper - October 31, 2001

It was moved by Commissioner Postula, supported by Commissioner Kay, to continue the position of Controller as established at pay grade 18, and to acknowledge the Controller's completion of the probationary period. It was also agreed that the 90-day pay level should be applied, retroactive to September 1, 2001. Extended discussion followed.

It was moved by Commissioner LaJoie, supported by Commissioner Kay, to table the above motion and set up a workshop so that the entire Board could make an evaluation on the County Controller position. On a voice vote, the motion carried with Commissioner Postula and Hopper voting nay.

Moved by Commissioner LaJoie, supported by Commissioner Kay, to accept the Personnel Committee report as given. On a voice vote, the motion carried unanimously.

Equalization and Apportionment - Bernard LaJoie - October 4, 2001

Information items only. No action necessary.

Moved by Commissioner LaJoie, supported by Commissioner LaJoie Dale, to accept the Equalization report as given. On a voice vote, the motion carried unanimously.

Health and Social Services - Ted Postula - No Meeting

Building, Grounds and Jail - Earl Kay - No Meeting

Transportation - Ted Postula

They had met with the Joint Transportation Committee from the E.D.C. and had a review of what has been happening over the last ninety days.

Moved by Commissioner Postula, supported by Commissioner LaJoie, to accept the Transportation Committee report as given. On a voice vote, the motion carried unanimously.

Legislative and Natural Resources - Earl Kay - October 30, 2001

Moved by Commissioner Kay, supported by Commissioner Postula, to approve the following resolution Number 01-16 to proclaim November as Hospice month:

RESOLUTION TO PROCLAIM NOVEMBER AS HOSPICE MONTH

WHEREAS, the Congress of the United States of America has designated November, 2001 as National Hospice Month; and

WHEREAS, since the first Hospice in the United States was opened in New Haven, Connecticut in 1973, the movement in America has grown rapidly with over 3,000 Hospices in America established; and

WHEREAS, Hospice care is now a health care program recognized by Medicare, Medicaid and private insurers for reimbursement; and

WHEREAS, the Hospice of Chippewa County was initiated by a group of interested individuals, and was incorporated as a home care program and served its first patient in 1983; and

WHEREAS, since 1983 Hospice volunteers have provided service to 820 terminally ill patients in all areas of Chippewa County, in addition to providing bereavement care to any Chippewa County resident experiencing the loss of a loved one, educational programs, and a resource center with books and films for loan.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. that the Chippewa County Board of Commissioners, on behalf of the residents of Chippewa County, pay special tribute to the more than 125 Hospice volunteers in Chippewa County for their untiring service.

2. that the Chippewa County Board of Commissioners proclaim November, 2001 as Hospice Month, in recognition of the services rendered by these outstanding and caring volunteers.

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Cooper, to recommend approval of the draft Freedom of Information Act policy as presented to the Board. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Dale, to approve the draft Vehicle Usage policy as presented to the Board. On a voice vote, the motion carried unanimously.

Moved by Commissioner Kay, supported by Commissioner LaJoie, to accept the Legislative and Natural Resources Committee report as given. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner LaJoie, to accept the Legislative and Natural Resources Committee report as given. On a voice vote, the motion carried unanimously.

Computer Committee - Don Cooper - No Meeting

Finance, Claims and Accounts - Rita Dale - September 27, 2001 - information only

October 24, 2001 - information only

October 25, 2001 - information only

November 8, 2001

Moved by Commissioner Dale, supported by Commissioner Cooper to shift $24,086 from the Child Care Fund allocation to MSU Extension for the purpose of funding the Home Economist position. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to reject the proposed 2002 Borrowing Resolution because the County intends to self-fund. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported Commissioner Cooper to approve Resolution 01- 17, Fiscal year 2002 Budget Resolution and General Appropriations Act as presented. (Included at end of minutes) On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supporter by Commissioner Cooper to recommend that the County continue its participation in the Jail Diversion Program. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend that the County allocate no additional funds for the animal control operation for the remainder of the fiscal year, and that no request be made of the Health Department to refund any portion of the allocation already received. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Kay, to hold a special meeting of the Board of Commissioners to discuss the recommendations of the Ad Hoc Committee (Animal Control Committee) in greater detail. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to recommend approval of County sponsorship of the E.U.P. Veteran's Center Foundation grant request in the amount of $4,653.00 to benefit the homeless shelter. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of the Cellular One Tower Rental contract which would compliment the current and proposed radio systems and would directly impact the Drummond Island, Detour and Raber areas. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Cooper to recommend approval of the contract with the City of Sault Ste. Marie for services to be provided by the Information systems Department, as amended. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Kay, to recommend approval of the contract with Hiawatha Behavioral Health for services to be provided by the Information Systems Department, as amended. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of the P.A. 511 contract as presented. On a voice vote, the motion carried unanimously.

The District Court Judge's Building Committee sought proposals for expansion of the District Court and received two responses. It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend the design-build proposal submitted by Gundlach- Champion, Inc. at a cost of $15,000.00. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented two bids received for snow plowing services. It was moved by Commissioner Dale, supported by Commissioner Kay, to recommend approval of the snow plowing bid submitted by Norris Contracting, Inc. at a cost of $5,100.00. On a voice vote, the motion was carried unanimously.

Controller Dolehanty present the lone bid received for the file server. It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the file server bid submitted by Manatron, Inc. at a cost of $11,194.00. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to recommend continuation of the MSU Extension Home Economist position through the remainder of fiscal year 2001. On a voice vote, the motion carried unanimously.

Controller Dolehanty reported that an increase in mandatory jury trials in the district Court necessitate a budget increase to cover associated costs. It was moved by Commissioner Dale, supported by Commissioner Kay to recommend $13,028.00 be transferred from the unappropriated fund balance to the District Court cost center. On a voice vote, the motion carried unanimously.

Finance Director Carpenter reported the proposed resolution regarding MERS Benefit Program E was routine and necessary in order to adjust the post-retirement adjustments to the program.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of Resolution 01-18 to adopt Benefit Program E. increase to be effective on the adjustment date of January 1, 2002. On a voice vote, the motion carried.

Finance Director Carpenter reported the proposed resolution regarding amendments to eligible 457 deferred compensation plans was routine and necessary in order to comply with state laws.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of Resolution 01-19 to adopt Great West/Benefits Corp. EGTRRA Implementation Package. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the amended Public Defender cost center budget as presented. On a voice vote, the motion carried unanimously.

Finance Director Carpenter presented a budget amendment to accomplish past actions of the Board of Commissioners to amend the appropriation to the EDC.

It was moved by Commissioner Dale, supported by Commissioner Kay, to recommend $133,000.00 be transferred from the unappropriated fund balance to the Economic Development Corporation appropriation. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Cooper, to pay vouchers 29871 through 30134 and J-1 through J-136; General Funds claims of $91,525.82; Other fund claims of $558,255.80; Payroll of $441,293.24; Total claims for the month of $1,091,074.86. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to accept the Finance, Claims and Accounts meeting minutes as presented. On a voice vote, the motion carried unanimously.

Having no further comments or discussion, it was moved by Commissioner LaJoie, supported by Commissioner Cooper, to adjourn. Thereupon the Board did adjourn at 8:10 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Aaron Hopper, Vice Chairman