The Chippewa County Board of Commissioners met in regular session on Monday, December 10, 2001, at 7:05 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Rita Dale, Bernard LaJoie, Earl Kay and Chairman Gary McDowell

Absent: Commissioner Aaron Hopper

Also Present: Timothy Dolehanty, Controller, James German, Scott Brand, Tim McKee, OES/9-1-1 Director, Ron Cross, Jeff Moran, Sheriff, David Carpenter, Finance Director, John Holt, County Road Commission, Jeff Hagan and Diane Cork, County Clerk

It was moved by Commissioner Postula, supported by Commissioner Cooper, to acknowledge correspondence received in the Clerk's Office and forward to the appropriate committee if necessary. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to approve the minutes of the November 13the meeting and November 26, 2001, Special County Board meeting.

On discussion, Commissioner LaJoie pointed out that in the November 13 minutes, on page three, the paragraph reads "Moved by Commissioner LaJoie, supported by Commissioner LaJoie." This should read "Moved by Commissioner LaJoie, supported by Commissioner Kay." With this correction made, on a voice vote, the motion carried unanimously.

PUBLIC COMMENTS

Don Holt, Chippewa County Road Commission, wished everyone a Merry Christmas and a Happy New Year from the Road Commission.

CONTROLLERS' REPORT - Tim Dolehanty

Mr. Dolehanty explained the tally sheets located in their packets. These will be used for various board elections. They are as follows:

Chippewa County Building Authority - 3 openings, 2 applicants

Frank Fazi

Marilyn McDonald

So moved by Commissioner Kay for nominations for Frank Fazi and Marilyn McDonald, supported by Commissioner Dale. Chairman McDowell called for additional nominations. Hearing none, on a voice vote, the motion carried unanimously. The third opening will be readvertised.

Chippewa County Board of Health - 1 opening, 4 applicants -

James M. German

Cynthia Suppa

William H. Thorne

Gary Alan Thurston

Commissioners: Kay, Dale, LaJoie, Postula and McDowell voted for James M. German

Commissioner Cooper voted for Cynthia Suppa

James German was placed on the Chippewa County Board of Health

Discussion was held on the EUP Substance Abuse Service Board. It was moved by Commissioner Postula, supported by Commissioner LaJoie, to forward the names of Jim D. Johnson and Edward Leask to the EUP Substance Abuse Service Board/Pathways Substance Abuse Board. More discussion followed.

It was moved by Commissioner Kay, supported by Commissioner Postula, to table this item until more information can be obtained as to how the appointment is made. On a voice vote, the motion carried unanimously.

War Memorial Hospital, Inc. - 1 opening, 6 applicants

Ronald Calery

William P. Connolly

James M. German

Jim D. Johnson

Warren W. Starr

Brian L. Youngs, MD

Commissioners: Cooper, Kay, Dale, LaJoie, Postula and McDowell voted for Ronald Calery. Mr. Calery will serve on the War Memorial Hospital, Inc. Board.

Mr. Dolehanty explained that the Commissioners had before them a revised resolution to approve the Solid Waste Management Plan from the E.U.P. Regional Planning Commission. The original resolution was passed by the County Board at September Board meeting. The plan also went through the other townships, cities and villages in the County and needed some minor amendments after it came back. The Planning Commission has asked the County Board to pass a resolution that approves the revised plan. The substance stays the same.

It was moved by Commissioner Cooper, supported by Commissioner Kay, to approve Resolution 01-026 as follows:

RESOLUTION TO APPROVE THE REVISED EASTERN UPPER PENINSULA SOLID WASTE MANAGEMENT PLAN AND TO RESCIND

RESOLUTION NO. 01-11

WHEREAS, Chippewa County, along with all other counties in the State, is required by Act. 451, P.A. 1994, as amended, to periodically update its Solid Waste Management Plan; and

WHEREAS, this duty was delegated by the County to the Eastern Upper Peninsula Regional Planning and Development Commission, who subsequently establish a Solid Waste Planning Committee to develop an amended Plan; and

WHEREAS, the draft Plan was transmitted by the Regional Planning Commission to all local units of government for their review and consideration resulting in minor changes to the document; and

WHEREAS, Chippewa County passed Resolution 01-11 on September 10, 2001 to approve the original draft of the Plan; and

WHEREAS, the Chippewa County Board of Commissioners supports the findings of the Solid Waste Planning Committee as documented in the revised Plan.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. That the Chippewa County Board of Commissioners hereby approves the Eastern Upper Peninsula Regional Solid Waste Management Plan revised draft dated October 23, 2001; and

2. That Resolution 01-11 adopted on September 10, 2001, is hereby rescinded; and

3. The Board acknowledges the work of the Solid Waste Planning Committee and the Eastern Upper Peninsula Regional Planning and Development Commission in the preparation of the Plan, and expresses its appreciation for the work of those involved in preparing the Plan.

On a voice vote, the motion carried unanimously.

Jeff Hagan, EUP Regional Planning & Development Commission, addressed the County Board to go over briefly the comprehensive economic development strategy. Mr. Hagan is seeking approval of Resolution 01-027. This is an annual update for the E.D.A. out of Chicago.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve Resolution #01-027. On a voice vote, the motion carried unanimously.

Tim McKee, OES/9-1-1 Director, presented the minutes of the Office of Emergency Service/Central Dispatch Board of Directors Joint Meeting held November 27, 2001. Informational purposes only.

Commissioner Cooper asked when the Enhanced 9-1-1 Services were going to be available. Realistically, Mr. McKee thought February would be the longest period of time to wait.

This concluded the Controller's report.

OLD BUSINESS - None

NEW BUSINESS - None

STANDING COMMITTEE REPORTS:

Personnel Committee - Ted Postula - Meeting of December 3, 2001

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to recommend approval of the draft Family Support Coordinator position description as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to recommend approval of the draft Court Administrator position as presented. On a voice, vote the motion carried unanimously.

Moved by Commissioner Postula, supported by Commissioner LaJoie, to accept the Personnel Committee minutes as presented. On a voice vote, the motion carried unanimously.

Equalization & Apportionment Committee - Bernard LaJoie - No Meeting

Health and Social Services Committee - Ted Postula - No Meeting

Building, Grounds and Jail Committee - Earl Kay - Meeting of November 19, 2001

It was moved by Commissioner Kay, supported by Commissioner Cooper, to recommend that the Prosecuting Attorney's Office switch office space with the Building Inspector and Veterans Affairs Office. This would minimize disruption of services, address the critical space shortage faced by the Prosecutor's Office and provide adequate floor area for the Building Inspector and Veteran's Affairs. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Dale, to accept the meeting report as presented. On a voice vote, the motion carried unanimously.

Transportation Committee - Ted Postula - No Meeting

Legislative & Natural Resources Committee - Earl Kay - No Meeting

Computer Committee - Don Cooper - No Meeting

Finance, Claims and Accounts Committee - Rita Dale - Meeting of December 6, 2001

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to table the recommendation of the Personnel Committee (job descriptions and wage increases) and to schedule a work session after January 1, 2002, to review all job descriptions. On a voice vote, the motion carried unanimously.

The Finance Committee discussed the performance of the County Controller and expressed an overall satisfaction for his performance to date. The need for a formal performance review procedure was also discussed, and it was agreed that such a process would benefit the employees and the County as employer.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to retain the Controller and to advance his compensation rate to the 90-day level. The pay rate would be retroactive to his 90 days. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend acceptance of the bid submitted by El-Com services, Inc. of Marquette for the purchase and installation of emergency radio equipment totaling $81,046.75. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to approve Resolution No. 01-25 as follows:

RESOLUTION SUBMITTING TO A VOTE OF THE ELECTORATE A SPECIAL MILLAGE RENEWAL FOR ROAD MAINTENANCE AND UPGRADES

WHEREAS, Chippewa County voters approved a special millage of 1.00 mill to fund road maintenance and upgrades in Chippewa County through 2001; and

WHEREAS, these road maintenance and upgrade services are of substantial benefit to the citizens of the County of Chippewa; and

WHEREAS, the Board of Commissioners of the County of Chippewa deems it necessary and expedient for the County to keep County roads from falling into disrepair; and

WHEREAS, the Board of Commissioners of the County of Chippewa has determined that it is appropriate to submit a millage renewal proposition to the electors of the County at a special election to be held in February 2002.

NOW, THEREFORE, BE IT RESOLVED, that the following question be submitted to a vote of the electorate of Chippewa County at a special election to be held February 2002.

ROAD MAINTENANCE AND REPAIR MILLAGE RENEWAL PROPOSITION

Shall the previous voted increase in the tax limitation imposed un Article IX, Sec. 6 of the Michigan Constitution on general ad valorem taxes within County of Chippewa, Michigan be renewed as follows: 1 mill ($1.00 per $1,000 of taxable value) for a period of five years, being 2002, 2003, 2004, 2005 and 2006, inclusive for the purpose of providing funds for repair and maintenance of roads within Chippewa County and streets within the City of Sault Sainte Marie, and Village of DeTour, and shall the County of Chippewa levy such renewal for said purposes thereby raising in the first year an estimated $725,000?

Yes

No

BE IT FURTHER RESOLVED, that this question is hereby certified to the County Clerk

BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to cause the proposition to be stated on the February 2002 ballot and to be prepared and distributed in the manner required by law.

BE IT FURTHER RESOLVED, that the cost for such election shall be born by the Chippewa County Road Commission.

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of Resolution #01-21 to support amendments to the State Survey and Remonumentation Act.

RESOLUTION TO SUPPORT AMENDMENTS TO THE STATE SURVEY AND REMONUMENTATION ACT

WHEREAS, Chippewa County, along with all other counties in the state, is in the process of fulfilling remonumentation requirements of Act 345, P.A. 1990, the State Survey and Remonumentation Act; and

WHEREAS, it is estimated that the cost of completing the program in Chippewa County will exceed $8 million; and

WHEREAS, the mutual goals of Chippewa County and the state would be met decades sooner under an accelerated program, thereby allowing for more immediate use of this vital data; and

WHEREAS, existing law allows counties to borrow funds for accelerated programs, but falls short of establishing the means to borrow funds; and

WHEREAS, Act 345 should be amended to permit issuance of bonds to offset the cost of an accelerated remonumentation program.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. That the Chippewa County Board of Commissioners supports amendments to Act 345 that permit issuance of bonds to offset the cost of an accelerated remonumentation program.

2. That a copy of this Resolution be forwarded to the County's legislative delegation and the Michigan Association of Counties, and to all other Michigan counties for their consideration.

On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Postula, to recommend establishing the pay grade of the part time community corrections' officers at grade 6, effective January 1, 2002.

On discussion, Commissioner Kay said he stood by his comments previously expressing a need to know more information about the positions before agreeing to a pay level. He stated his position is consistent with the need to evaluate all positions as discussed earlier in the Finance meeting.

Sheriff Moran commented on his concerns with the two deputy positions relative to pay raises and responsibilities. The Sheriff will rewrite job descriptions for these positions and present them to the County Controller.

It was moved by Commissioner Kay, supported by Commissioner LaJoie, to table the above motion until further discussion can be held on job descriptions. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to recommend approval of the draft Jail Medical Services contract as presented, retroactive to November 1, 2001. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Kay, to recommend approval of the draft Animal Shelter lease as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the draft addendum to the snow plowing contract as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the audit services proposal submitted by Anderson, Tackman & Company, P.L.C. at an annual cost of $21,900, and that the County accept a three year contractual arrangement with the firm. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the $5,000 budget amendment request of the Public Defender. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the $2,821.25 budget amendment request of the Friend of the Court. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the $15,908 budget amendment request for the Animal Control Cost Center as prepared by the Finance, Director. On a voice vote, the motion carried unanimously

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to recommend pproval of the $1,332 budget amendment request for the Road Patrol Fund as prepared by the Finance Director. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the $175,000 budget amendment request for the Child Care Fund as prepared by the Finance Director. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the $6,473 budget amendment request for the Office of Emergency Services Fund as prepared by the Finance Director. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of the $1,850 budget amendment request for the Big Brothers/Big Sisters Fund as prepared by the Finance Director. On a voice vote, the motion carried unanimously.

The Correctional Facility Building Fund, Fund 466 was established to record the revenues and expenditures pertaining to the construction and equipping of the Jail. Completion of the project eliminated the need for the Fund. The Finance Director recommends the Fund be closed and the balance of funds be transferred to the Correctional Facility Debt Service Fund, Fund 366.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend that the Correctional Facility Building Fund, Fund 466, be closed and the balance of funds transferred to the Correctional Facility Debt Service Fund, Fund 366 as proposed. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of Resolution 01-24 to adopt the amendment to the Hartford Life Insurance Co. and the F.T. Jones Fundsource Program 457 Deferred Compensation Plan. On a voice vote, the motion carried unanimously.

Granger and Associates, Inc. the project engineer for Superior Township Contract No. 2, recently informed the County of the completion of the sewer project and requested that the County pass a resolution to close out the contract.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of Resolution 01-22 to close out Superior Township Contract No. 2 as follows:

Resolution To Close Out Superior Township Contract No. 2

WHEREAS, Chippewa County entered into an agreement with Ed Burkmeier Well Drilling to complete certain tasks associated with Superior Township Contract No. 2; and

WHEREAS, Chippewa County was notified on November 28, 2001 by the project engineer, Granger and Associates, that the contractor has successfully completed all tasks included in the agreement; and

WHEREAS, the County is required to approve a resolution as part of the project close-out procedure.

NOW THEREFORE, BE IT RESOLVED that the Chippewa County Board of Commissioners approves making final payment to Ed Burkmeier Well Drilling for Superior Township Water System, Contract No. 2.

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of Resolution 01-23 to close out Superior Township Contract No. 3 as follows:

Resolution To Close Out Superior Township Contract No. 3

WHEREAS, Chippewa County entered into an agreement with Ed Burkmeier Well Drilling to complete certain tasks associated with Superior Township Contract No. 3; and

WHEREAS, Chippewa County was notified on November 28, 2001 by the project engineer, Granger and Associates, that the contractor has successfully completed all tasks included in the agreement; and

WHEREAS, the County is required to approve a resolution as part of the project close-out procedure.

NOW, THEREFORE, BE IT RESOLVED that the Chippewa County Board of Commissioners approves making final payment to Ed Burkmeier Well Drilling for Superior Township Water System, Contract No. 3.

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to pay vouchers 30135 through 30302 and K-1 through K-85; General Funds claims of $184,688.98; Other fund claims of $112,937.69; Payroll $631,676.28; Health Department claims of $328,397.49. Total claims for the month of $1,257,700.71. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to accept the report as given. On a voice vote, the motion carried unanimously.

Discussion was held on the proposed Personnel Policy. It was decided that this item would be brought up at a workshop.

It was moved by Commissioner Cooper, supported by Commissioner Kay, that a letter of thanks be sent to Jasmine Wakeman for serving on the Health Dept. Board along with others that have served on various boards and committees. On a voice vote, the motion carried unanimously.

Having no further business, it was moved by Commissioner Kay, supported by Commissioner LaJoie, to adjourn. Thereupon the Board adjourned at 8:17 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Gary McDowell, Chairman