The Chippewa County Board of Commissioners met in a special session on Thursday, December 27, 2001 in the Courtroom of the Chippewa County Courthouse at 5:30 p.m.

Present: Commissioners: Ted Postula, Don Cooper, Rita Dale, Bernard LaJoie, Aaron Hopper, Earl Kay and Chairman Gary McDowell

Also Present: Marilyn McDonald, County Treasurer, Scott Brand, Evening News, Gary Savoie, David Carpenter, Finance Director, Kelly Beaune Ass’t. To the Controller, Tim Dolehanty, Controller and Diane Cork, County Clerk

PUBLIC COMMENTS: None

CONTROLLER’S REPORT: Tim Dolehanty

Mr. Dolehanty stated a number of year end accounting transactions needed to be addressed that really fall under housekeeping matters.

David Carpenter, Finance Director, addressed the Board, explaining the reasons for the budget amendments and transfers. The funds affected are as follows:

Fund 225 & Fund 466 Correctional Facility Building Fund
Fund 101 General Fund
Fund 147 Construction Code Revolving Account
Fund 230 Chippewa County Recycling
Fund 263 Sheriff law Enforcement Training Fund
Fund 285 Chippewa county Area Youth Basketball Program
Fund 364 2000 superior Township Improvements Debt Fund
Fund 471 Courthouse Annex Renovation Fund

 

 

 

 

 

 

It was moved by Commissioner Cooper, supported by Commissioner Dale, to accept the budget modifications as outlined by David Carpenter. On a voice vote, the motion carried unanimously.

Mr. Dolehanty explained that the Chippewa County Multi-Purpose Collaborative Body Fund, Mark Senkus, Coordinator, was able to meet with the Sault Tribe and were able to secure from the Tribe payment to continue the Multi-Purpose Collaborative Body function in the face of some cuts on the State level.

What the Tribe would like the County to do is accept funds as a pass thru conduit. These funds will be used specifically for the Multi-Purpose Collaborative Body. In order to use these funds, they must go thru an agency, such as the County, in order to be counted toward the 2% monies that the Tribe is disbursing.

It was moved by Commissioner Dale, supported by Commissioner Hopper, that the County act as the conduit for the Sault Tribe. On a voice vote, the motion carried unanimously.

The next item concerned Sheriff Department vehicles for Fiscal Year 2002. This item was put on the agenda today because there was a possibility, at least with one of the dealers, of additional incentives if acted upon by the end of the year.

It was moved by Commissioner Kay, supported by Commissioner LaJoie, to accept the bid of $19,726.00 (per vehicle) from O’Connors as low bid for three (3) Dodge Intrepids. On a voice vote, the motion carried unanimously.

Discussion was held on the SANE Grant. David Carpenter explained that this grant is for one employee of the Sheriffs Dept. and the County would only have to match one-half of the wages and fringes and the grant would pick up the other half.

It was moved by Commissioner LaJoie, supported by Commissioner Hopper, to approve the contract with SANE. On a voice vote, the motion carried unanimously.

At the last County Board meeting held on December 2001, the County passed a resolution submitting to a vote of the electorate a special millage renewal for road maintenance and upgrades to be held in February 2002. After the meeting was held, it was discovered that the election would be held on March 5, 2002 which necessitates a new resolution from the County Board.

It was moved by Commissioner Postula, supported by Commissioner Hopper, to approve the following amended resolution:

RESOLUTION SUBMITTING TO A VOTE OF THE ELECTORATE A SPECIAL MILLAGE RENEWAL FOR ROAD MAINTENANCE AND UPGRADES; AND TO RESCIND RESOLUTION NO 01-25

WHEREAS, Chippewa County voters approved a special millage of 1.00 mill to fund road maintenance upgrades in Chippewa County through 2001; and

WHEREAS, these road maintenance and upgrade services are of substantial benefit to the citizens of the County of Chippewa; and

WHEREAS, the Board of Commissioners of the County of Chippewa deems it necessary and expedient for the County to keep County roads from falling into disrepair; and

WHEREAS, the Board of Commissioners of the County of Chippewa has determined that it is appropriate to submit a millage renewal proposition to the electors of the County at a special election to be held on March 5, 2002; and

WHEREAS, Chippewa County passed Resolution 01-25 on December 10, 2001 to approve this special election to be held in February 2002; and

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the following question be submitted to a vote of the electorate of Chippewa County at a special election to be held March 5, 2002.

ROAD MAINTENANCE AND REPAIR MILLAGE RENEWAL PROPOSITION

Shall the previous voted increase in the tax limitation imposed under Article IX, Sec. 6 of the Michigan Constitution on general ad valorem taxes within County of Chippewa, Michigan be renewed as follows: I mill ($1.00 per $1,000 of taxable value) for a period of five years, being 2002, 2003, 2004, 2005 and 2006, inclusive, for the purpose of providing funds for repair and maintenance of roads within Chippewa County and streets within the City of Sault Sainte Marie, and Village of DeTour, and shall the County of Chippewa levy such renewal for said purposes thereby raising in the first year an estimated $725,000?

2. That this question is hereby certified to the County Clerk

3. That the County Clerk is hereby directed to cause the proposition to be stated on the March 5, 2002 ballot and to be prepared and distributed in the manner required by law.

4. That the cost for such election shall be born by the Chippewa County Road Commission.

5. That Resolution 01-25 adopted on December 10, 2001, is hereby rescinded.

On a voice vote, the motion carried unanimously.

Next on the agenda was the Delinquent Tax Borrowing Resolution. Marilyn McDonald, County Treasurer, addressed the County Board explaining that 2001 was the first year that the County was self funding, however, the County never knows until March what the figures are going to be. Ms. McDonald explained that if the County did not pass the Delinquent Tax Borrowing Resolution, there would be no safety net if the County needed to borrow money. There is no cost to the County unless the County borrows.

Extend discussion was held on self funding. Commissioner Cooper felt that it was not necessary to pass this resolution because the County has enough cash and equivalents or other means to cover any shortcomings.

It was moved by Commissioner Cooper not to pass the Borrowing Resolution. The motion failed for lack of support.

It was moved by Commissioner Hopper, supported by Commissioner Kay, to pass the Delinquent Tax Borrowing Resolution. On a voice vote, the motion carried with Commissioners Postula, Dale, LaJoie, Hopper, Kay and Chairman McDowell voting yes. Commissioner Cooper voted nay. The motion carried.

Discussion was held on the part time employment policy re: hours, benefits, etc. Mr. Dolehanty explained that when the County budget was approved there was no provision for a benefit package for an employee who worked two part time positions at the County Health Dept.

Commissioner Dale felt that this situation needed further study. It was moved by Commissioner Kay, supported by Commissioner Dale, to refer this matter to the Finance Committee for further evaluation. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Postula, to approve the following resolutions of appreciation:

RESOLUTION OF APPRECIATION HONORING CAROL SYMYNESHEN

WHEREAS, Carol Symyneshen began working for Chippewa County on September 15, 1970; and

WHEREAS, after more than 31 years of providing outstanding service to all departments and agencies of Chippewa County, Carol has chosen to retire: and

WHEREAS, in addition to her role as a valued employee, Carol Symyneshen has also been a friend and confidant to many of her co-workers, past and present; and

WHEREAS, on behalf of themselves and the citizens of Chippewa County, the Board of Commissioners wishes to extend its gratitude to Carol for her contributions, dedication and commitment to the County.

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. With great pride, the Chippewa County Board of Commissioners join with the residents of this great County to express their appreciation and gratitude to Carol Symyneshen for more than 31 years of public service.

2. Through the adoption of the Resolution, the Board of Commissioners officially records its appreciation and gratitude for the work of Carol Symyneshen, and wishes for her a retirement filled with the sparkling and golden days she so richly deserves.

3. That this Resolution shall become part of the permanent record of official acts of the Chippewa County Board of Commissioners.

RESOLUTION OF APPRECIATION HONORING ALICE MATHESON

WHEREAS, Alice Matheson began working for Chippewa County on April 14, 1978; and

WHEREAS, after more than 23 years of providing outstanding service to all departments and agencies of Chippewa County, Alice has chosen to retire; and

WHEREAS, in addition to her role as a valued employee, Alice Matheson has also been a friend and confidant to many of her co-workers, past and present; and

WHEREAS, in addition to her role as a valued employee, Alice Matheson has also been a friend and confidant to many of her co-workers, past and present; and

WHEREAS, on behalf of themselves and the citizens of Chippewa County, the Board of Commissioners wishes to extend its gratitude to Alice for her contributions, dedication and commitment to the County.

NOW, THEREFORE, BE RESOLVED, as follows:

1. With great pride, the Chippewa County Board of Commissioners join with the residents of this great County to express their appreciation and gratitude to Alice Matheson for more than 23 years of public service.

2. Through the adoption of this Resolution, the Board of Commissioners officially records it appreciation and gratitude for the work of Alice Matheson, and wishes for her a retirement filled with the sparkling and golden days she so richly deserves.

3. That the Resolution shall become part of the permanent record of official acts of the Chippewa County Board of Commissioners.

On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to go into closed session to discuss collective bargaining and litigation. On a roll call vote, Commissioners Postula, Cooper, Dale, Laioie, Hopper, Kay and Chairman McDowell voted yes. The motion carried unanimously. Thereupon the Board went into closed session at 6:10 p.m.

The Board reconvened at 6:20 p.m.

It was moved by Commissioner Dale, supported by Commissioner Kay, to accept the Resignation Agreement and Waiver of Claims between William Pegg and the County of Chippewa. On a roll call vote, Commissioners Postula, Dale, Lajoie, Kay Chairman McDowell voted yes. Commissioners Cooper and Hopper voted no. The motion carried.

It was moved by Commissioner Laioie, supported by Commissioner Postula, to adjourn. On a voice vote, the motion carried unanimously. Thereupon the Board did adjourn at 6:25 p.m.

Respectfully Submitted,

Diane S. Cork, County Clerk

Gary McDowell, Chairman