The Chippewa County Board of Commissioners met in regular session on Monday, April 8, 2002 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, MI 49783.

Present: Commissioners: Ted Postula, Don Cooper, Rita Dale, Bernard LaJoie, Aaron Hopper, Earl Kay and Chairman Gary McDowell

Also in Attendance: Ron Cross, Don and Christine McLean, Patrick Schue, Steve Mason, Tracy Tessmer, Tim McKee, OES/9-1-1 Director, Marcy Wilson, Jim and Dorothy Johnson, Timothy Dolehanty, Controller, Diane S. Cork, Clerk, and Jeff Moran, Sheriff

It was moved by Commissioner Postula, supported by Commissioner Cooper, to accept the correspondence received in the Clerk's Office and if necessary, direct any correspondence to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to approve the County Board minutes of March 11, 2002 as presented by the Clerk. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Mr. Don McLean addressed the Board with his concerns on how materials should be given to the Hiawatha Behavorial Board. Mr. McLean felt as if the Board Chairman was attempting to keep information from the board members. Discussion followed.

It was moved by Commissioner LaJoie, supported by Commissioner Dale, to request Hiawatha Behavioral Health give individuals the authority to pass out written materials/public comments to each board member. On a voice vote, the motion carried unanimously.

CONTROLLERS REPORT - Timothy Dolehanty

Mr. Dolehanty introduced Tim McKee, OES/9-1-1 Director. Mr. McKee stated that on March 13, 2002 a meeting was held with representatives from the Michigan State Police Emergency Management Division and three representatives from the Emergency Services/Planning, Tim McKee, Chippewa, Ben Thompson, Mackinac, Terry Stark and Lisa Morrison from Luce County.

Each county in Michigan will be required to have a Hazard Mitigation Plan if they wish to be eligible for FEMA funding in the event of a natural disaster and this plan must be in place by November 1, 2003. The State would like to see this as a regional approach.

Mr. McKee explained that the State will be receiving pass thru funds from FEMA and Regional Planning will undertake the research and planning as well as committing to the local in-kind match. The County would be responsible for the local in-kind match in the form of labor.

It was moved by Commissioner Kay, supported by Commissioner Dale, to join with Luce and Mackinac Counties, thru Regional Planning and OES, in the development of an Emergency Management Development Plan. Discussion followed On a voice vote, the motion carried unanimously.

Next on the Controller's report was a request from D.T.E. (formally Mich. Con.) asking counties to support a resolution that would call upon all elected officials, both State and Federal level, to establish a permanent repository for high-level nuclear waste by opening Yucca Mountain, NV.

It was moved by Commissioner LaJoie, supported by Commissioner Hopper, to support the U.S. Department of Energy and the U.S. Nuclear Regulatory Commission in their effort to fulfill their obligation to establish a permanent repository at Yucca Mountain, NV. On a voice vote, the motion carried unanimously.

Appointment by County to Tax Allocation Board:

It was moved by Commissioner Cooper, supported by Commissioner Kay, to appoint Ron Meister, as a non-governmental member, to the Chippewa County Tax Allocation Board. On a voice vote, the motion carried unanimously.

Doris Miller, of Sault Ste. Marie, was recently named "Sportswoman of the Year" by the Community Services Board. It was moved by Commissioner Dale, supported by Commissioner Kay, that the County present Doris Miller with a Proclamation in recognition of her award. On a voice vote, the motion carried unanimously.

Commissioner Cooper addressed the Board stating that legislation and the Governor for the last several years has declared the fourth Friday in April as Children's Memorial Day. Commissioner Cooper was asking the County Board to consider passing a resolution to send to Sen. North and the Governor for consideration by the Senate permanently establishing the fourth Friday in April as Children's Memorial Day.

It was moved by Commissioner Cooper, supported by Commissioner Dale, to adopt the following resolution and mail to the appropriate parties:

RESOLUTION OF SUPPORT

DESIGNATION OF CHILDREN'S MEMORIAL DAY

WHEREAS, the Chippewa County Board of Commissioners recognizes the great number of deaths of children of all ages from all causes that occur each year; and

WHEREAS, each day in America many children and youths under age 20 commit suicide are victims of a homicide, or die as a result of accidents; and

WHEREAS, many more children die each year from illness; and

WHEREAS, the Michigan Senate is considering legislation to declare the fourth Friday in April of each year as "Children's Memorial Day."

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners supports House Bill No. 4273 to declare the fourth Friday in April of each year as "Children's Memorial Day," and encourages its approval by the Michigan Senate.

2. That Friday, April 26, 2002 is hereby declared "Children's Memorial Day" in Chippewa County, and that the appropriate flag shall be flown on that day in memory of all children who have been lost.

3. That the Board of Commissioners encourages individuals, educational institutions, and social, community, religious, labor and business organizations to pause on Children's Memorial Day and reflect upon the precious resource that our children constitute and the great loss we suffer when we lose our children.

4. That a copy of this Resolution be forwarded to Senator Walter North, the Michigan Association of Counties, area educational institutions, social, community, religious, labor and business organizations for their respective consideration.

On a voice vote, the motion carried unanimously.

OLD BUSINESS: None

STANDING COMMITTEE REPORTS:

Personnel Committee - Aaron Hopper - April 1, 2002

Commissioner Hopper stated the Personnel Committee met on April 1, 2002. The following items required Board action.

Barbara Fortin, AFSCME 1552 President, asked the Committee to extend voluntary recognition of the City/County Building Custodian as a member of the AFSCME Courthouse bargaining unit.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, to recommend that the Board of Commissioners extend voluntary recognition of the City/County Building Custodian as a member of the AFSCME Courthouse bargaining unit. On a voice vote, the motion carried unanimously.

Tim Dolehanty presented the Committee with a scheduling problem encountered when attempting to schedule a 20-hour workweek for all three shelter attendants.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, to recommend allowing the County Controller to adjust the hours of animal shelter attendants to allow up to 25 hours per week, with additional hours to be offered first to the most senior animal shelter attendant, and that any adjustment fall within total hours budgeted for the animal control department. On a voice vote, the motion carried unanimously.

All other items were informational.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, to accept the Personnel Committee minutes as presented. On a voice vote, the motion carried unanimously.

Equalization and Apportionment - Bernard LaJoie - No meeting

Health and Social Services - Ted Postula - No meeting

Building, Grounds and Jail Committee - Earl Kay - No meeting

Transportation Committee - Ted Postula - No meeting

Legislative and Natural Resources - Earl Kay - No meeting

Computer Committee - Don Cooper - March 18, 2002

Commissioner Cooper gave a review of the Computer Committee meeting. No action items were necessary.

It was moved by Commissioner Cooper, supported by Commissioner Hopper, to accept the report as given. On a voice vote, the motion carried unanimously.

Finance, Claims and Accounts - Rita Dale - April 4, 2002

Controller Dolehanty reported that draft audit reports would be distributed to the Commissioners at the Board meeting on April 8, 2002. It was acknowledged that the Board Chairman had appointed an audit committee in the past, and that he would likely do so at the Board meeting. Commissioners Rita Dale, Don Cooper and Earl Kay were appointed by the Chairman to the Audit Committee.

Controller Dolehanty reviewed federal requirements to set aside 20% of the total annual payments received from the National Forest to offset costs associated with specific projects. The Federal Statute requires public notice of the projects to be published at least 45 days prior to the release of funds.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to recommend that the public notice be general enough to allow for maximum flexibility in project funding, as permitted by federal law. On a voice vote, the motion carried unanimously.

Commissioner Hopper received a request for up to $1,500 to support volunteers cleaning federal forest lands. The Committee noted this is an annual request and supported continued participation.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend the County participate in the annual federal forest clean-up project at a cost not to exceed $1,5000. On a voice vote, the motion carried unanimously.

Commissioner Hopper presented a proposal from American Images to create a promotional brochure for Chippewa County. He referred to a draft contract for this service, stating the brochure would be created at no cost to the County. Commissioner Kay stated the only cost to the County would come in the form of time spent to gather data to be included in the brochure.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to present the American Images proposal to the Board of Commissioners at the April 8 meeting for consideration and a decision. Discussion followed.

It was moved by Commissioner Cooper, supported by Commissioner Kay, to table the American Images proposal until further study. On a voice vote, the motion carried unanimously.

Chairperson Dale presented a request from Northern Transitions, operator of the County's recycling program, to include a millage renewal request on the August 6, 2002 ballot.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of Resolution No. 05-02 to submit to a vote of the electorate a special millage renewal for the County recycling program on the August 6, 2002 ballot with the term of the millage being four years. The resolution is as follows:

RESOLUTION SUBMITTED TO A VOTE OF THE ELECTORATE

A SPECIAL MILLAGE RENEWAL FOR RECYCLING PROGRAM

WHEREAS, Chippewa County voters approved a special millage of 0.05 mill to fund a recycling program in Chippewa County through 2001; and

WHEREAS, recycling services are of substantial benefit to the citizens of the County of Chippewa; and

WHEREAS, the Board of Commissioners of the County of Chippewa deems it necessary and expedient for the County of offer a recycling program to the citizenry; and

WHEREAS, the Board of Commissioners of the County of Chippewa has determined that it is appropriate to submit a millage renewal proposition to the electors of the County at the primary election to be held on August 6, 2002.

NOW, THEREFORE, BE IT RESOLVED, that the following question be submitted to a vote of the electorate of Chippewa County at the primary election to be held on August 6, 2002.

RECYCLING PROGRAM

MILLAGE RENEWAL PROPOSITION

Shall the previous voted increase in the 15 mill limitation imposed under Article IX, Sec. 6 of the Michigan Constitution on general ad volorem taxes within the County of Chippewa, Michigan be renewed as follows: 0.50 mill ($0.50 per $1,000 of taxable value) for a period of four years, being 2002, 2003, 2004, and 2005, inclusive, for the purpose of providing funds for the operation of the Chippewa County recycling program, and shall the County of Chippewa levy such renewal for said purposes thereby raising in the first year and estimated $366,000?

Yes

No

BE IT FURTHER RESOLVED, that this question is hereby certified to the County Clerk.

BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to cause the proposition to be stated on the August 6, 2002 ballot and to be prepared and distributed in the manner required by law.

On a voice vote, the motion carried unanimously.

At the Finance meeting, Controller Dolehanty presented proposals for copy machine services received in response to the County's request for quotations (RFQ). Proposals were received from Commercial Equipment Company, National Office Products, Sault Printing and Xerox. The RFQ sought proposals for the purchase of copy machines to replace those currently in use. A five-year maintenance agreement including, at a minimum, all labor, parts, drums and consumables was also a required component of the response.

The Committee members noted that the price could be reduced if certain accessories were not included.

Controller Dolehanty circulated a revised proposal from National Office Products at the April 8 meeting excluding some of the features as previously quoted. Discussion was held on revised bids for National Office Products and Sault Printing's original bid, the difference between bids and proper procedures for accepting and amending bids.

It was moved by Commissioner Cooper, supported by Commissioner LaJoie, to accept the bid of Sault Printing in the amount of $6,607. On a voice vote, Commissioners Cooper, Dale, Hopper, Kay and McDowell vote yes. Commissioners Postula and LaJoie voted no. The motion carried.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend entering into an agreement with ASI Systems, Inc. of Marysville, MI to expand the County's AS-400 at a cost not to exceed $4,300.00. On a voice vote, the motion carried unanimously.

Sharon Kennedy, Equalization Director, advised the Committee that a mandatory education seminar on June 9 for Equalization staff would be held. She asked for authorization to close the office that week if it became necessary.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend allowing the Equalization office to close during the week of June 9, 2002, if necessary. On a voice vote, the motion carried unanimously.

The 2002 Equalization Report was presented to the Board for their consideration.

It was moved by Commissioner Kay, supported by Commissioner LaJoie, to accept the report as presented and authorization be given for signatures to be affixed as required. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented a draft contract received from Sheriff Jeff Moran to the Committee for a mandated substance abuse education program directed at jail inmates. Under the agreement, Marquette General Hospital would provide services related to this mandatory program. If approved, the contract would cost the county $8,500.00.

Committee members questioned which services would be provided under the contract and why these services could not be provided by Hiawatha Behavioral Health.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to ask Sheriff Moran to attend the April 8 Board meeting to further discuss the proposed substance abuse education contract. On a voice vote, the motion carried unanimously.

Sheriff Moran addressed the Board. He explained that the programs that he has in the past had been volunteer programs and he would like to see State certified instructors come in that would not just scratch the surface but get into the heart of the problems so once released from the facility, the individual could continue follow up services. This program would qualify for future services State wide.

Sheriff Moran stated he did go to Hiawatha Behavioral Health and they do not have a State certified instructor and Marquette General did come in as low price.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to approve the contract from Marquette General as presented by Sheriff Moran. Monies to be taken from the Departments budget in the amount of $8,500.00. On a voice vote, the motion carried with Commissioner Cooper voting no.

A proposed contract to deputize members of the Bay Mills Indian Community Department of Public Safety was presented to the Committee. Under the agreement, each Bay Mills officer would be deputized when working on ceded-treaty waters and the adjacent shoreline of Chippewa County, and when requested as backup to the Sheriff's Dept. or the 9-1-1 Dispatch Center.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the contract to deputize members of the Bay Mills Indian Community Dept. of Public Safety. On a voice vote, the motion carried unanimously.

Moved by Commissioner Dale, supported by Commissioner Hopper, to recommend the approval of general fund claims totaling $294,564.53, other fund claims of $177,482.87, payroll of $478,232.68 and health department claims of $327,617.34, vouchers 30860 through 30939 and D-1 through D-210.

On a voice vote the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to accept the Finance, Claims and Accounts Committee Report as given. On a voice vote, the motion carried unanimously.

Moved by Commissioner Hopper, supported by Commissioner Kay, to schedule a Work Session for April 18, 2002 at 5:00 p.m. On a voice vote, the motion carried unanimously.

Chairman McDowell explained that three (3) E.D.C. Board member terms expired on March 31, 2002. Those being William Lynn, Patricia Benoit and Earl Kay. All three have expressed their interest to be re-appointed.

It was moved by Commissioner Postula, supported by Commissioner Hopper, to re- appoint William Lynn, Patricia Benoit and Earl Kay, as recommended by the County Board Chairman, Gary McDowell. On a voice vote, the motion carried unanimously.

Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Postula, to adjourn. On a voice vote, the motion carried unanimously. The meeting adjourned at 8:07 p.m.

Respectfully submitted,

Diane S. Cork, County Clerk

Gary McDowell, Chairman