The Chippewa County Board of Commissioners met in regular session on Monday, June 10, 2002 at 5:35 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners: Ted Postula, Don Cooper, Rita Dale, Bernard LaJoie, Aaron Hopper and Earl Kay.

Absent: Chairman Gary McDowell

Also Present: Timothy Dolehanty, Controller, Tim McKee, OES/9-1-1 Director, Nancy Fenlon, M.S.U. Extension Office, Dave Carpenter, Finance Director, and Diane S. Cork, County Clerk

Aaron Hopper, Vice Chairman, presided over the meeting.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to accept the correspondence received in the Clerk's Office and, if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Dale, to approve the County Board minutes of May 13 and Special Board meeting minutes of May 16, 2002 as presented by the Clerk. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS: None

CONTROLLER'S REPORT: Tim Dolehanty

Tim McKee, OES/9-1-1 Report

Mr. McKee stated that the painting of the OES/9-1-1 Building has started with an inmate crew from the prison doing the work.

The Positron Equipment has been installed and the staff has been trained in its operation. Some additional configurations needed to be completed and that the equipment will be receiving ANI/ALI information within the next 10 days. The live cut over date for the enhanced 911 is scheduled for June 13, 2002 at 1:00 p.m. Mr. McKee was told today, that Chippewa County is the first county in the U.P. for Wireless, Phase I, qualified when the testing is completed.

Two Camp 911 sessions have been scheduled for this summer. A session will be held in Sault Ste. Marie from June 17-20 and another in Rudyard from August 12-15, 2002.

There was some discussion at the last OES/9-1-1 meeting concerning the need to involve the Dept. of Corrections with law enforcement agencies and War Memorial Hospital with concerns of the hospital personnel with prisoners being held there for medical needs.

It was moved by Commissioner Cooper that when policies come from the OES/9-1-1 Board that they go directly to the Chippewa County Board of Commissioners for consideration, not thru committee. The motion died for lack of support.

Next on the Controller's report was the appointment to the Hiawatha Behavorial Mental Health Authority. The nomination of Bernard LaJoie and David Bulson were made at the last County Board meeting. On a voice vote, Commissioners Kay, Dale, Hopper, LaJoie and Postula voted for Bernard LaJoie. Commissioner Cooper voted for David Bulson. Bernard LaJoie was appointed to the Hiawatha Behavorial Mental Health Authority.

It was moved by Commissioner Cooper, supported by Commissioner LaJoie to adopt Resolution No. 02-16 as follows:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF MDOC DEPUTY DIRECTOR DAN L. BOLDEN

WHEREAS, Dan L. Bolden has served as the Deputy Director of the Michigan Department of Corrections since December 1984; and

WHEREAS, Dan L. Bolden served the citizens of Chippewa County as Warden of the Kinross Correctional Facility from March 1982 to December 1984; and

WHEREAS, Dan L. Bolden held the positions of Deputy Warden, Assistant Deputy Warden and Administrative Assistant to the warden at the Michigan Training Unit, Ionia, Michigan from November 1974 to March 1982; Western Region Training Supervisor from October 1983 to November 1974 and prison counselor from July 1973 to October 1973; and

WHEREAS, Dan L. Bolden, recognized as one of the longest serving Deputy Directors in the United States is retiring after 29 years of dedicated service and commitment to the Michigan Department of Corrections and the residents of the State of Michigan; and

WHEREAS, Dan L. Bolden has earned the respect and gratitude of the citizens of Chippewa County through his many contributions to their welfare.

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor and thank Dan L. Bolden for his many years of public service and particularly for his leadership in establishing prisons in Chippewa County.

2. That the Chippewa County Board of Commissioners extend their best wishes to Deputy Director Dan L. Bolden for his many years of good health and enjoyment in his retirement.

RESOLUTION TO SUPPORT THE U.P. AREA AGENCY ON AGING

FISCAL YEAR 2003 ANNUAL IMPLEMENTATION PLAN

WHEREAS, UPCAP, which serve as the U.P. Area Agency on Aging, has developed and is operating under A Multi-Year (FY 2001-2003) Area Plan that provides funding for programs for services to older Adults in the Upper Peninsula; and

WHEREAS, the Multi-Year Area Plan has been approved by all fifteen counties in the Upper Peninsula; and

WHEREAS, the U.P. Area Agency on Aging is required to submit an Annual Implementation Plan which updates the Multi-Year Area Plan; and

WHEREAS, THE UPCAP Board of Directors has unanimously approved the proposed, updated Annual Implementation Plan; and

WHEREAS, each U.P. county is represented by a county official on the UPCAP Board of Directors; and

WHEREAS, the Annual Implementation Plan also requires review by individual county boards.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. The Chippewa County Board of Commissioners has received and hereby supports the U.P. Area Agency on Aging FY 2003 Annual Implementation Plan.

2. A copy of this Resolution shall be submitted to UPCAP and placed on file.

On a voice vote, the motion carried unanimously.

The last item on the Controller's Report was the Link Michigan Grant. In February, Resolution No. 02-04 was approved by the County Board supporting the Upper Great Lakes Educational Technologies, Inc. regional application to develop a coordinated multi-county LinkMichigan planning grant application. The purpose of the grant is to assist Uppen Peninsula counties and local communities develop telecommunication infrastructure, primarily broadband capabilities. It was learned last week that the Michigan Economic Development Corporation awarded the project $721,000. At this point, all counties in the U.P. are represented in one form or another on this particular grant application. Because this project is moving to another stage, various regions have been asked to form their own local planning groups to assure this grant services their regions as efficiently as it can.

It was moved by Commissioner Cooper, supported by Commissioner LaJoie, that Tim Dolehanty, Controller, be appointed to the above mentioned planning group. On a voice vote, the motion carried unanimously.

OLD BUSINESS: None

STANDING COMMITTEE REPORTS:

Personnel - Aaron Hopper - June 3, 2002 Report given by Ted Postula

Controller Dolehanty presented the application of Christa Rennells for consideration as an Animal Shelter attendant. He noted there were nine applicants for the position, four of whom were interviewed. Dolehanty stated Rennells was the most qualified of the candidates interviewed.

Commissioner Postula noted the applicant does not reside in the County, but should be hired if she is the most qualified individual. He also noted the County does not have a residency requirement.

It was moved by Commissioner Postula, supported by Commissioner Cooper, to recommend appointment of Christa Rennells as an Animal Shelter Attendant. On a voice vote, the motion carried with Commissioner Dale voting no.

The Committee reviewed a memorandum from Sheriff Moran requesting reassignment of Sergeant Horka to a management-level Lieutenant position. If approved, the Sheriff proposed maintaining Horka's pay and duties at current levels. He stated the reassignment would allow the Department to function at a more efficient level.

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to recommend approval of the Sheriff's request to reassign Sergeant Horka as proposed. On a voice vote, the motion carried with Commissioner Cooper voting no.

Controller Dolehanty asked the Committee to clarify the County's hiring procedure. Chairman Hopper stated the Board Chairman wanted the Personnel Committee to review applicants and to make a recommendation to the Board. Commissioner LaJoie suggested calling special Personnel Committee meetings as necessary to review proposed appointments, thereby reducing any time lapse between regular Board meetings.

It was moved by Commissioner Postula, supported by Commissioner Dale, to recommend that all personnel appointments be reviewed by the Personnel Committee for recommendation to the Board of Commissioners, and that no one be allowed to begin working for the County until appointed by the Board. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Postula, supported by Commissioner Cooper to accept the report as given. On a voice vote the motion carried unanimously.

Equalization and Apportionment - Ted Postula - No meeting

Health and Social Services - Bernard LaJoie - No meeting

Building, Grounds and Jail - Earl Kay - No meeting

Transportion - Ted Postula - No meeting

Legislative and Natural Resources - Earl Kay - No meeting

Computer Committee - Don Cooper - No meeting

Finance, Claims and Accounts - Rita Dale - June 6, 2002

Controller Dolehanty referred to the Finance Director's recommendation to amend the General Fund to reflect $14,955 awarded to the County from the Michigan Department of Natural Resources. Commissioner Cooper confirmed that the transfer of funds from the gas, oil and maintenance line item would not impact operations at the Sheriff's Department.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the Marine Patrol budget as presented. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented a draft resolution supported submission of an application to the State of Michigan for Community Corrections Act funds. If approved, the grant would provide $51,463 to Chippewa County.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of Resolution 02-15 to approve the grant application for Community Corrections Act funds as follows:

RESOLUTION TO APPROVE

APPLICATION FOR COMMUNITY CORRECTIONS ACT FUNDS

WHEREAS, the Eastern Upper Peninsula Employment and Training Consortium consisting of the Counties of Chippewa, Luce and Mackinac, has submitted a proposed Application for State of Michigan Community Corrections Act funds for fiscal year 2003; and

WHEREAS, the Eastern Upper Peninsula Employment and Training consortium Advisory Board has recommended adoption of the application; and

WHEREAS, the Chippewa County Board of Commissioners has reviewed the Application for State of Michigan Community Corrections Act funds for fiscal year 2003, in detail, and concurs with the recommendation presented.

NOW, THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners approves the Application cited above for submission to the State of Michigan, and respectfully requests that the Application be approved as presented.

On a voice vote, the motion carried unanimously.

Controller Dolehanty referred to the Finance Director's recommendation to amend the General Fund to reflect $68,609 awarded to the County for implementation of a Youth Substance Abuse Assistance Program. The program will assist Court-adjudicated youth with substance abuse issues.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the Youth Substance Abuse Assistance Program Juvenile Accountability Incentive Block Grant budget as presented. On a voice vote, the motion carried unanimously.

Controller Dolehanty referred to the Finance Director's recommendation to amend the General Fund to reflect $8,065 awarded to the County for the purchase of bulletproof vests. The grant would cover fifty percent of the purchase cost.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the Bulletproof Vest Partnership Program Grant budget as presented. On a voice vote, the motion carried unanimously.

Commissioner Hopper reviewed the May 28, 2002 memorandum from Christine Lundquist, Health Department Director of Finance, concerning the addition of a Secretary/Clerical position at the Health Department. It was noted that the Board of Health recommended approval of the request, with funding to come from excess revenue generated from the Home Health division.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of the Health Department request to add a Secretary/Clerical position to their employee roster. On a voice vote, the motion carried unanimously.

Finance Director Carpenter reviewed proposals received for construction of an animal shelter facility. He compared the cost of a new facility to the cost of renovating an existing facility for the same purpose.

It was moved by Commissioner Dale, supported by Commissioner Kay, to recommend referral of the animal shelter facility project to the Building and Grounds committee, and then back to the Finance Committee. On a voice vote, the motion carried unanimously.

Bids were presented for the replacement of the Annex Building boiler. It was moved by Commissioner Dale, supported by Commissioner Posutla, to recommend approval of the bid from Baril Plumbing, Heating and Cooling, Inc. for replacement of the annex Building boiler at a cost of $13,253. On a voice vote, the motion carried unanimously.

Bids were presented for the purchase of a marine patrol boat. It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the bid from R & R Marine Supply for replacement of Crestliner 1850 Sportfish boat with a Johnson motor at a cost of $19,500. On a voice vote, the motion carried with Commissioner Cooper voting no.

Controller Dolehanty presented a draft agreement with the City of Sault Sainte Marie for supplemental animal control services through June 2003.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the contract for supplemental animal control services as presented. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented a proposal from Xerox to upgrade two copy machines. He noted that the proposed upgrades were not necessary and that approval of the contract would cause Xerox to extend the lease on the machines for an additional two years.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend the proposal from Xerox to upgrade two copy machines not be approved. On a voice vote, the motion carried unanimously.

Controller Dolehanty introduced a proposal from the U.S. Customs Department to reimburse the County for overtime duties performed by Sheriff's Deputies. Under Sheriff McBryde recommended that the County approve the Agreement.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to recommend approval of the agreement between Treasury law enforcement agencies and local, county and state law enforcement agencies for the reimbursement of expenditures as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend the approval of general fund claims totaling $239,986.00, other fund claims of $89,301.20, payroll of $664,045.99 and health department claims of $324,010.01, vouchers 31088 through 31308 and F-1 through F-120. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, to accept the Finance, Claims and Accounts Committee report as given. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

Nancy Fenlon, M.S.U. Extension Office Nancy Fenlon, M.S.U. Extension Office, wanted to bring the Commissioners up to date on what the Extension Office does and more importantly the impact that they are making on the citizens of Chippewa County.

Ms. Fenlon outlined different programs that are currently being utilized and the organizations that are funding these programs. These programs are aimed at children as well as adults.

Commissioner LaJoie had concerns with the job classifications and pay increases for individuals in the Sheriff's Department and felt that the pay increase should be retroactive to January 1, 2002.

Commissioner Cooper asked Controller Dolehanty if research was still continuing on health care costs. The answer was yes.

Having no further business, it was moved by Commissioner Kay, supported by Commissioner Postula, to adjourn. The motion carried unanimously and the meeting adjourned at 6:35 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Aaron Hopper, Vice-Chairman