The Chippewa County Board of Commissioners met in regular session on Monday, January 13, 2003 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Rita Dale, Jim Moore, Aaron Hopper, Richard Timmer and Chairman Earl Kay

Also Present: Tim Dolehanty, Controller, Scott Brand, Evening News, Mary Piralli, Don and Chris McLean, Chris Osborn and Diane Cork, County Clerk

It was moved by Commissioner Postula, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk's Office and, if necessary forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Timmer, to approve the minutes of December 30, 2002 and January 6, 2003 with the following correction:

December 30, 2002: Page 7, paragraph 2 reads: "It was moved by Commissioner Postula, supported by Commissioner to adopt" Should read: "It was moved by Commissioner Postula, supported by Commissioner Kay to adopt" With this correction, the motion carried unanimously.

PUBLIC COMMENTS:

Don McLean addressed the Board with comments on encouraging the Board to continue the process and at least ask the other counties to return the 4 votes and restore the original State mandated representation on the Hiawatha Behavorial Health Board.

CONTROLLER'S REPORT: Tim Dolehanty

Reports handed out for informational purposes only. No action necessary.

OLD BUSINESS:

Chairman Kay noted that an appointment to the Upper Peninsula Aging Advisory Council needed to be made and an application for consideration had been received from Audrey Lyons who has served on this board for a period of time.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to appoint Audrey Lyons to the Upper Peninsula Aging Advisory Council. On a voice vote, the motion carried unanimously.

Chairman Kay appointed Gary McDowell, for a six year period as a private citizen, to the E.D.C. Board.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to accept the Chairman's nomination. On a voice vote, the motion carried with Commissioner Cooper voting no.

STANDING COMMITTEE REPORTS:

Since committees were just appointed at the January 6, 2003 Organizational Meeting, the only committee to meet was the Finance, Claims and Accounts Committee on January 9, 2003 chaired by Commissioner Dale.

Controller Dolehanty reviewed options associated with the animal control vehicle lease. Based on the projected mileage at the end of the lease, he reported the County would owe more than $7,000 if the vehicle were turned back to General Motors. Mr. Dolehanty stated the County could also purchase the vehicle for $8,200.

It was moved by Commissioner Dale, supported by Cooper, to recommend the purchase of the animal control vehicle at the end of the lease period. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented a grant agreement and signature authorization form submitted by MSHDA. He stated acceptance of the grant would allow current housing programs to continue, and that the board chairman is typically named as the person authorized to sign all grant-related documents.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend acceptance of the CDBG housing grant as presented, and to name the board chairman as the official authorized to sign all grant-related documents. On a voice vote, the motion carried unanimously.

Controller Dolehanty reviewed the draft animal control contract proposed by the Bay Mills Indian Community. He stated the contract would allow continuation of the current practice.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the animal control contract with the Bay Mills Indian Community as presented. On a voice vote, the motion carried unanimously.

Controller Dolehanty explained that, with the start of the self-insurance program for health benefits, the County needed to decide how each participating group should be billed for insurance premiums. He stated the County could charge the actual cost to each group or "suffix," or spread the cost over all pool members. Mr. Dolehanty reviewed some advantages and disadvantages to each approach.

The Committee discussed several billing options and concluded that the standardized coverage for all pool participants, with costs spread equally across the entire pool, was the preferred approach.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to recommend that health insurance costs be spread equally over the entire user pool, and that a single standardized health insurance policy be offered to all groups participating in the County's insurance pool.

On discussion, Commissioner Timmer thought that in discussion at the Finance meeting, it was decided that when each group wished to come into the pool, they would be evaluated and he did not see this language in the recommendation.

Controller Dolehanty explained that the County has a set number of contracts, people who are in the pool, and he would not allow anyone else to come into the pool without coming to the County Board so they could make a motion for acceptance.

On a voice vote, the motion carried unanimously.

Controller Dolehanty reported on information received from the County's liability insurance carrier. Both the County and EDC paid for EDC coverage, resulting in an overpayment. The EDC expressed interest in securing coverage independent of the County.

It was moved by Commissioner Dale, supported by Commission Moore, to recommend removal of the EDC coverage from the County's liability insurance policies in recognition of the EDC's payment for the same. It was noted that the County would receive the refund. On a voice vote, the motion carried unanimously.

A request form Public Health Supervisor Nancy Heyns to attend a workshop in Orlando, Florida was discussed. It was determined that her attendance at the conference was mandatory in order to continue proper accreditation. The Committee also noted the request only covered conference registration.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the out-of-state travel request submitted by Nancy Heyns. On a voice vote, the motion carried unanimously.

The Committee reviewed the Industrial Facilities Exemption permit application submitted for J.A.S. Veneer & Lumber, Inc. The total exemption request amounted to $487,463.

It was moved by Commissioner Dale, supported by Commissioner Timmer, to recommend approval of the Industrial Facilities Exemption permit application submitted for J.A.S. Veneer & Lumber, Inc., as presented. On a voice vote, the motion carried unanimously.

Board Chairman Kay presented a development agreement proposed by Soo Township for the animal shelter site. He noted the agreement addressed hours of outside operation (8 to 8) and a buffer of trees on the north side of the property. Chairman Kay stated approval of this agreement would satisfactorily address concerns presented by the Township.

It was moved by Commissioner Dale, supported by Commissioner Moore, to recommend approval of the development agreement submitted by Soo Township. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend the approval of general funds claims totaling $39,398.36, other fund claims of $524.03. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to accept the report of the Finance, Claims and Accounts Committee as presented by Commissioner Dale. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

It was moved by Commissioner Postula, supported by Commissioner Timmer, to recommend that authorization be given for the whole Board to attend the hospital dinner as a committee to hear the annual report from War Memorial Hospital. On a voice vote, the motion carried unanimously.

Discussion was held on the condition of the roads located in the Detour area and what the State was proposing to do for reimbursement for the repair of vehicles damaged by flying rocks.

Chairman Kay addressed the open forum in the Evening News re: multiple family employees. The Chairman stated he had talked to the Evening News and they were quite embarrassed that they printed something so misleading and that they were not able to identify the person who wrote it. He stated the Evening News was going to print a retraction or a correction of some of the things that were in the article.

With no further business, it was moved by Commissioner Postula, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 7:35 p.m.

Respectfully submitted,

Diane S. Cork, County Clerk

Earl Kay, Chairman