The Chippewa County Board of Commissioners met in regular session on Monday, July 14, 2003 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Rita Dale, Richard Timmer, Jim Moore(7:13p.m.)and Chairman Earl Kay

Absent: Commissioner Aaron Hopper

Also Present: Jeff Moran, Sheriff, Mary Piralli, Ron Cross, Don and Chris McLean, Sharon Kennedy, Tim Dolehanty, Controller and Marcy Wilson, Chief Deputy Clerk

It was moved by Commissioner Timmer, supported by Commissioner Postula that the correspondence received in the Clerk’s Office be accepted as presented and if necessary, forward to the proper committee. On a voice vote, the motion carried.

It was moved by Commissioner Postula, supported by Commissioner Cooper, to approve the County Board minutes of June 9, 2003 as presented by the County Clerk. On a voice vote, the motion carried.

PUBLIC COMMENTS: None

CONTROLLERS REPORT - Tim Dolehanty

Controller Dolehanty noted that the term of Jim Quinnell, E.D.C. Board of Directors, expired effective March 21, 2003. According to the Articles of Incorporation of the E.D.C., the County Board Chairman with the ratification of the County Board makes this appointment.

Chairman Kay, supported by Rita Dale, nominated the name of James Quinnell. On a voice vote, the nomination was ratified.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to approve Resolution No. 03-21 as follows:

RESOLUTION TO SUPPORT THE U.P. AREA AGENCY ON AGING

FISCAL YEAR 2004 ANNUAL IMPLEMENTATION PLAN

WHEREAS, UPCAP, which serves as the U.P. Area Agency on Aging, has developed and is operating Under a Multi-Year(FY 2004-2006) Area Plan that provides funding for programs for Services to older adults in the Upper Peninsula: and

WHEREAS, during the Multi-Year Area Plan and Annual Implementation Plan development process, UPCAP conducted needs surveys, two input sessions, two public hearings, and received input from service providers, senior citizens, county officials, human services organizations and other interested parties; and

WHEREAS, each U.P. county is represented by a county official on the UPCAP Board of Directors; and

WHEREAS, the UPCAP Board of Directors has unanimously approved the proposed Multi-Year Area Plan/Annual Implementation Plan on June 27, 2003.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. The Chippewa County Board of Commissioners hereby supports the U.P. Area Agency on Aging Multi-Year (FY 2004-2006) Area Plan/Annual Implementation Plan.

2. A copy of this Resolution shall be submitted to UPCAP and placed on file.

On a voice vote, the motion carried.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to go into Closed Session after the Agenda item: New Business, to discuss a proposed resignation agreement. This closed session would fall under Section 8(c) of the Open Meetings Act, Act 267, P.A. 1976. On a roll call vote, Commissioners Postula, Cooper, Dale, Timmer, Moore and Kay voted yes. The motion carried.

It was noted by Chairman Kay that a meeting was held a few weeks ago with the Clerk, Treasurer, Tim Dolehanty, Aaron Hopper, Rita Dale and Chairman Kay to discuss some words that were not in a contract that was approved. This matter will be passed on to the next Personnel Committee meeting.

Chairman Kay noted that he had received a response from a letter sent to Senator Stupak re: armed robbery of the Central Savings Branch Office in Rudyard and the response of 9-1-1.

Senator Stupak stated he has requested 1.1 million dollars from the House Appropriators for Chippewa County for FY 2004 for the E 9-1-1 Radio System.

Commissioner Cooper had a question about the meeting that was held with the Personnel issue. He thought this would be a violation of the Open Meetings Act and the By-Laws of the County Board. Discussion was held.

STANDING COMMITTEE REPORTS:

Personnel Committee – Rita Dale – July 9, 2003

Controller Dolehanty presented the employment application of Nicole Sundman for consideration in filling the vacant animal shelter attendant position.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend hiring Nicole Sundman to fill the animal shelter attendant position. On a voice vote the motion carried.

Controller Dolehanty presented a memorandum from Sheriff Moran requesting the promotion of Andy Desormeau to a full-time corrections officer position, effective July 16, 2003. If approved, Mr. Desormeau would fill the position left vacant after the retirement of Harry Reinfelder. Discussion followed on the necessity of having a full-time position.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the Sheriff’s request to promote Andy Desormeau to a full-time corrections officer position. On a voice vote, the motion carried.

Sheriff Moran addressed the County Board noting that another resignation was received today from a full time corrections officer and he would like to fill this position as of Friday, June 18, 2003 with an officer from within the department. Discussion was held on full time versus part-time, certified officers and hours worked.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to recommend approval for Sheriff Moran to fill the position left vacant today by an individual currently within the Department. On a voice vote the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Dale, supported by Commissioner Posutla, to accept the meeting minutes as presented. On a voice vote the motion carried.

Equalization and Apportionment – Jim Moore – No meeting

Health and social Services – Ted Postula – No meeting

Building, Grounds and Jail Committee – Earl Kay – No meeting

Transportation Committee – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – July 7, 2003

The Committee reviewed a request from OES/E 9-1-1 Director Tim McKee to adopt the draft policy concerning emergency health department contacts. Mr. McKee stated the contact list was assembled in conjunction with applicable health department personnel.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to recommend approval of the draft Health Department Emergency Contacts policy as presented. On a voice vote, the motion carried.

Mr. McKee explained that the Draft Advance Life Support Ambulance Dispatching Policy, developed in coordination with the Medical Control Authority, sets forth the rules for dispatching advance life support (paramedic) units in the County.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to recommend approval of the draft Advance Life Support ambulance Dispatching Policy as presented. On a voice vote, the motion carried.

Mr. McKee stated the changes to the draft Animal Control Policy involve after-hour calls for animal control services. He stated the changes would tighten current dispatch protocols.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to recommend approval of the Draft Animal Control Policy as presented. On a voice vote, the motion carried.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to accept the meeting minutes as presented. On a voice vote, the motion carried.

Computer Committee – Don Cooper – No meeting

Finance, Claims & Accounts – Rita Dale – July 10, 2003

OES/E 9-1-1 Director Tim McKee presented the Committee with a list of proposed expenditures related to the fiscal year 2002 State Domestic Preparedness Exercise Grant. Mr. McKee stated the County has fulfilled its requirements under the grant and asked for authorization to expend the funds.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the expenditure of $3,313.12 for costs related to the Fiscal Year 2002 State Preparedness Exercise Grant, as presented. On a voice vote, the motion carried.

Mr. McKee presented a spreadsheet showing projected budgets for operation of the 9-1-1 Dispatch Center for the next five years. Based on these projections, Mr. McKee suggested that the telephone surcharge be reduced to $2.33. He then presented a resolution to the Committee to authorize placement of the telephone surcharge for 9-1-1 services before the electorate on October 21, 2003.

It was moved by Commissioner Dale, supported by Commissioner Moore, to recommend approval of Resolution 03-22 as follows:

RESOLUTION SUBMITTING TO A VOTE OF THE ELECTORATE

FOR 9-1-1 OPERATIONAL SURCHARGE RENEWAL/REDUCTION

WHEREAS, the Chippewa County Board of Commissioners (“Board”) has adopted an Emergency Telephone Service Plan(“Plan”)under the provisions of 1986 PA32, as amended (“Act 32”); and

WHEREAS, the purpose of this Plan was to facilitate the provision of emergency telephone service and dispatch services to citizens within Chippewa County; and

WHEREAS, the Michigan state legislature has adopted 1991 PA 196, 1994 PA 29 and 1999 PA 81, which provide for a 4% Board approved and 16% voter approved operational surcharge on monthly telephone access line bills within the County for purposes of funding the County’s Plan and E-9-1-1 emergency telephone dispatch operations in a manner that is fair and equitable; and

WHEREAS, the Board determines that the County’s centralized E-9-1-1 dispatch services are critical to the health and safety of area residents; and

WHEREAS, the County currently operates under a voter authorized operational surcharge of up to 14% in addition to the Board authorized 4% and such authorization expires December 31, 2004; and

WHEREAS, the Board determines that up to a 12% (instead of the 20% maximum), operational surcharge is necessary to ensure that the County’s Plan is fully implemented and centralized E-9-1-1 dispatch services have an adequate and equitable funding base.

NOW, THEREFORE, BE IT RESOLVED that pursuant to Act 32 as amended the following proposal shall be submitted to the voters of Chippewa County.

“911 OPERATIONAL SURCHARGE RNEWAL/REDUCTION”

Beginning with the expiration of the current voter approved surcharge on December 31, 2004, shall the Chippewa County Board of Commissioners be authorized to assess for a period of five (5)years a monthly surcharge of 12% of the highest monthly flat rate charged by a telephone service supplier for a 1-party access line within the geographic boundaries of Chippewa County (not to exceed $2.33 per month), with the surcharge revenue to be distributed to cover the costs of operating, facilitating and equipping the County’s centralized center for answering 9-1-1 calls and dispatching emergency ambulance, police and fire services to the citizens of Chippewa County? This is from the 18% total authorization rate in effect until December 31, 2004.” On a voice vote, the motion carried.

Sharon Kennedy, Register of Deeds/Equalization Director, met with the Committee to request consolidation of two part-time positions. The positions are currently assigned to the Register of Deeds office and to the Equalization Department. Ms. Kennedy explained that both positions were recently vacated.

Ms. Kennedy presented a spreadsheet showing how currently budgeted funds would be used to offset the cost of a single full time position. It was explained that the position would be classified as a grade 6 data entry clerk and that combining budgeted funds from the Register of Deeds, Equalization Department and the new Technology Fund would be used to pay for the position.

It was moved by Commissioner Dale, supported by Commissioner Timmer, to recommend approval of the position consolidation as presented. Discussion followed. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Dale, supported by Commissioner Moore, to recommend the approval of general fund claims totaling $263,715.67, other fund claims of $476,634.93, payroll of $514,057.48 and health department claims of $202,504.80, vouchers 33633 through 33889 and G-1 through G-204. On a voice vote, the motion carried.

It was moved by Commissioner Dale, supported by Commissioner to accept the Finance, Claims and Accounts Committee meeting report as presented. On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner Timmer to accept the Work Session meeting minutes of July 1, 2003 re: HBH. On a voice vote, the motion carried.

NEW BUSINESS: None

It was moved by Commissioner Postula, supported by Commissioner Timmer, to enter into a closed session to discuss a resignation agreement pursuant to Section 8(c) of the Open Meetings Act, Act 267,P.A. 1976, as amended, being MCL 15.268(c). A roll call vote was taken with Commissioners Postula, Cooper, Dale, Timmer, Moore and Kay voting yes. The motion carried.

Returning to open session and having no further business, it was moved by Commissioner Cooper, supported by Commissioner Postula to adjourn. Motion carried and the Board did adjourn at 8:10 p.m.

Respectfully submitted,

Marcy L. Wilson, Chief Deputy

Earl Kay, Chairman