The Chippewa County Board of Commissioner met in Special Session on Monday, December 22, 2003 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Rita Dale, Richard Timmer, Aaron Hopper, Jim Moore and Chairman Earl Kay.

Also Present: Kelly Beaune, Administrative Assistant, Sue Short, Michaeleen Sullivan, Debbie Green, Lowell Ulrich, Probate Court Judge, Dave Carpenter, Finance Director, Jim Lucas, MSU Extension, Brian Peppler, Prosecutor, Tim Dolehanty, Controller and Diane Cork, County Clerk

It was moved by Commissioner Moore, supported by Commissioner Timmer, to amend the agenda to include the payment of 2003 bills. On a voice vote, the motion carried.

Controller Dolehanty presented a power point presentation requesting guidance in balancing the proposed 2004 budget.

Mr. Dolehanty stated that 3 positions within District Court, Friend of the Court and the Prosecutors Office had internal transfers leaving 1 position to be filled in the Prosecutor’s Office. He thought it would be a good time to consider an Internal Promotion Policy.

Extended discussion was held on vacant positions, internal transfer/promotions, increase in wages and percent of increases.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to accept/adopt the Draft Internal Promotion Policy as presented by the Controller. On a voice vote, the motion carried unanimously.

Discussion continued in ways to decrease the proposed 2004 budget with consideration given to the Fair Board, EDC, MSU employee, Blue Cross/Blue Shield increases, Alcade & Fay Contract, Rural Bus Program.

Other considerations included Sheriff’s travel, Commissioners travel and air conditioning for the Probate Courtroom.

Jim Lucas, MSU Extension, stated he could do without a secretary until March to save on the overall budget.

Ms. Kennedy, Register of Deeds, requested that employees in her office be permitted to work a 40-hour workweek from January 1, 2004 to April 30, 2004. At this time, the Commissioners felt the budget was packed and the request should not be granted.

It was moved by Commissioner Timmer, supported by Commissioner Postula to reduce the 4-H line item by $6,500 and accept the increases and decreases as proposed as a draft for the proposed 2004 budget. On a voice vote, the motion carried unanimously.

Discussion was held on the increase of adoption fees at the Animal Shelter.

It was moved by Commissioner Postula, supported by Commissioner Dale, to move the part-time maintenance position to full-maintenance due to the retirement of Frank LaCoy. On a voice vote, the motion carried.

It was moved by Commissioner Dale, supported by Commissioner Postula, to pay vouchers #34876-35070 and M-1 through M-111, general fund claims of $121,360.36 and other fund claims of $16,539.43 for a total of $137,899.79. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the revenue and expenditure account amendments as presented by Finance Director David Carpenter to reflect the current year activity. On a voice vote, the motion carried unanimously.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Postula, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 6:23 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman