The Chippewa County Board of Commissioner met in regular session on Monday, July 12, 2004 at 7:33 p.m. in the Courtroom of the Chippewa County Courthouse. The meeting followed the Public Hearing on the proposed Chippewa County Clean Air Ordinance.

Present: Commissioners: Ted Postula, Don Cooper, Rita Dale, Richard Timmer, Aaron Hopper, Jim Moore and Chairman Earl Kay

Also Present: Sharon Kennedy, Register of Deeds/Equalization Director, Mary Sue Nelson, Lisa Wilcox, Marilyn McDonald, Treasurer, Tina James-Ojala, Brian Peppler, Prosecutor, Maxine Anderson, Rosemary Blashill, Health Department, Dave Carpenter, Finance Director, Julie Timmer, Norma Osborn, Robin Lechner, Ron Cross, Barbara Fortin, Scott Brand, Evening News, Susan Short, Jeff Moran, Sheriff, Margie Hank, Dr. James Terrian, Health Department, Wayne Fortin, Julie Trotter, Janet Kiley, Orlando Todd, Bonnie Southworth, Marysue Pierson, Deana Knauf, Rick Haverkate, Julie Joseph Barber, Amber Myers, Lisa Myers, Tim Dolehanty, Controller and Diane Cork, Clerk

It was moved by Commissioner Postula, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committees. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to approve the minutes of June 14, 2004 with a correction made on page 8, last paragraph noting Chairman Kay made three appointments to the Judicial and Board Liaison Committee as follows: Aaron Hopper, Earl Kay and Richard Timmer.

Commissioner Cooper stated he would like to see the budget figures added to Resolution 04-13 approved at the June 24, 2004 meeting re: Amendment to the Fiscal Year 2004 General Appropriations Act or at least the cover sheet.

The motion carried with the appropriate corrections.

PUBLIC COMMENTS:

Dave Carpenter, Finance Director, addressed the Board stating there seemed to be some confusion as to what his job is and the financial crisis the County is facing. Mr. Carpenter gave highlights and comparisons from 1997 to 2003 for wages and fringes, Blue Cross for employees and retirees, retirement, long term/short term disability, sick time payouts, the animal shelter and operating costs, Child Care Fund, E.D.C., Alcade and Fay, grants and interest rates. He stated there are no more slush funds.

Marilyn McDonald, Treasurer, stated that she had given the Commissioners a tax collection proposal from the State of Michigan and asked when the Commissioners are meeting with other counties at their conference, if they would discuss the pros and cons of the proposal and what the costs would be.

Sharon Kennedy, Register of Deeds/Equalization Director, suggested a ballot proposal be placed on the November 2004 ballot to offset the deficit in 2005

Norma Osborn and Amber Myers, representing 4-H of Chippewa County , read a number of letters from area youth explaining why 4-H is important to them.

CONTROLLER’S REPORT – Tim Dolehanty

Mr. Dolehanty had no action items but stated that there was an open forum concerning the information packets that the Board receives. He stated the packets are available to anyone that would like to receive one.

Commissioner Cooper had two items to add under the Controller’s report. He stated the County Board had received correspondence from the United States Department of Interior concerning an application from the Bay Mills Indian Community to place land into trust status.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to recommend the County Board write a letter of support to the acting BIA Superintendent re: trust land. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to concur with a resolution from the Lake County Board of Commissioners or pass a resolution to support the proposed constitutional amendment House Joint Resolution Y which will ensure the citizens of Michigan receive stable funding of state mandated and state constitutional services appropriated to their needs and that this concurrence/resolution be sent to Senator Allen and Representative Shackleton. On a voice vote, the motion carried.

OLD BUSINESS: None

STANDING COMMITTEE REPORTS:

Personnel – Rita Dale – No meeting

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – No meeting

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Don Cooper – No meeting

Finance, Claims & Accounts – Rita Dale – May 13 and July 8, 2004

May 13, 2004 meeting:

It was noted that Commissioner Cooper was not in attendance for this meeting.

The meeting of May 13, 2004 highlighted the review of the 2004 budget and Department Head presentations for the 50th Circuit Court, Probate Court, Public Defender, County Clerk, Prosecuting Attorney, Register of Deeds, Treasurer, MSU Extension, Surveyor, Sheriff and Health Department. No action items were necessary.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to accept the Finance, Claims and Accounts Committee meeting of May 13, 2004 as presented. On a voice vote, the motion carried unanimously.

Meeting of July 8, 2004:

Prosecuting Attorney Brian Peppler appeared before the Committee to request authorization to fill a vacant legal secretary position. He offered workload statistics to support his request, adding that the addition of 24 federal agents to the community caused an increase in cases.

Chairperson Dale asked Mr. Peppler if he would be agreeable to a meeting with two commissioners and the Controller to discuss the possibility of filling his request.

It was moved by Commissioner Dale, supported by Commissioner Timmer, to recommend a meeting between the Prosecuting Attorney, the Controller, and two commissioners to discuss the possibility of filling the vacant legal secretary position.

Controller Dolehanty presented the Blue Cross County Jail Administrative Services Contract. He stated Blue Cross is the only provider of health insurance for jail inmates.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to recommend approval of the Blue Cross County Jail Administrative Services Contract at a cost of $14,160. On a voice vote, the motion carried unanimously.

Commissioner Hopper continued the report for Commissioner Dale.

Controller Dolehanty presented the Prudential Financial Group Annuity Contract amendment. He stated the amendment was necessary in order to allow Prudential to add language about the transfer of assets from one type of retirement plan or account to another. Action was requested to allow compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001.

It was moved by Commissioner Hopper, supported by Commissioner Moore, to recommend approval of the Prudential Financial Group Annuity Contract Amendment as presented. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented the Friend of the Court Title IV-D Cooperative Reimbursement Contract Application for fiscal year 2005. He stated this was a routine agreement presented each year to assure the County is properly reimbursed for certain expenses.

It was moved by Commissioner Hopper, supported by Commissioner Postula, to recommend approval of the Friend of the Court Title IV-D Cooperative Reimbursement Contract Application as presented. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented the Community Emergency Response Training Grant as submitted by the Office of Emergency Services. He briefly reviewed the budget, work strategies, and objective of the program.

It was moved by Commissioner Hopper, supported by Commissioner Cooper, to recommend approval of the Community Emergency Response Training Grant as presented. On a voice vote, the motion carried unanimously.

MSU Extension Director Jim Lucas announced that MSU has hired Joseph Gallow to administer a trail planning grant. Mr. Lucas also discussed ongoing activities related to the 4-H youth agent position. He said MSU would provide up to $20,000, not including wages, and that he continues to seek long-term funding solutions. Mr. Lucas asked for a meeting similar to the one arranged for the Prosecuting Attorney to discuss the 4-H position. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Cooper, to recommend a meeting between the MSU Extension Director, the Controller, and two commissioners to discuss the possibility of filling the vacant 4-H youth agent position. On a voice vote, the motion carried unanimously.

Controller Dolehanty presented a proposal to create an animal shelter donation fund. He said this was necessary in order to properly account for donations received by the animal shelter.

It was moved by Commissioner Hopper, supported by Commissioner Moore, to recommend establishing Fund 285, the Animal Shelter Donations Fund, as presented.

Commissioner Cooper asked if the paving of the parking lot at the animal shelter was a donation. It was stated that this was done at no cost to the County.

The motion to create Animal Shelter Donation Fund 285 carried on a voice vote.

It was moved by Commissioner Hopper, supported by Commissioner Postula, to recommend the approval of general fund claims totaling $114,635.60, other fund claims of $461,199.82, payroll of $545,442.22 and health department claims of $376,649.03, total claims of $1,497,926.67, vouchers 36182 through 36378 and G-1 through G-110. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Cooper, to recommend scheduling the next Committee meeting for the Circuit Courtroom and that the microphones be activated. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Postula, to accept the report the Finance, Claims and Accounts Committee report of July 8, 2004 as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

It was moved by Commissioner Timmer, supported by Commissioner Hopper, to adopt the Clean Indoor Air Regulation Ordinance as presented.

After a number of comments, on a roll call vote, Commissioners Dale, Hopper, Postula, Timmer and Chairman Kay voted yes. Commissioners Cooper and Moore voted no. The motion carried 5-2.

Commissioner Hopper read a proclamation received from the White House in honor of President Ronald Regan which will be displayed within the Courthouse.

Commissioner Dale moved to rescind Resolution 04-13, a resolution to amend the fiscal year 2004 general appropriations act: to direct the County Controller to reverse budget amendments implemented as a result of Resolution 04-13 and to schedule a special meeting of the Board of Commissioners for later this week to discuss alternative solutions to the anticipated budget imbalance.

Commissioner Dale stated that the County Board needs to have a cohesive way to get the County going , keep it going and make sure the employees are aware of what’s going on and to get it done as quickly as possible.

Commissioner Cooper stated he had no problem rescinding the motion because he didn’t think it was fair.

Commissioner Moore stated that by leaving the resolution as is, and not rescinding the motion, at least the employees know that there will be no layoffs but maybe furlough days.

Commissioner Timmer thought the County would be three quarters of a million dollars behind next year if costs continue and revenues continue the same as this year.

Extended discussion was held on a possible millage question.

On the motion, Commissioners Dale and Cooper voted yes. Commissioners Postula, Timmer, Hopper, Moore and Kay voted no. The motion failed 2-5.

It was moved by Commissioner Postula, to schedule a special meeting to look for alternative funding for the remainder of this year and next year. This motion was supported by Commissioner Hopper. On a voice vote, the motion carried unanimously.

Commissioner Cooper stated that the Sault Tribe just had an election and that the County Board works very closely with them and recommends sending a resolution to both Bernard Bouschor and Aaron Payment. This motion was supported by Commissioner Moore. On a voice vote, the motion carried unanimously.

Having no further business, it was moved by Commissioner Hopper, supported by Commissioner Postula to adjourn. On a voice vote, the motion carried and the Board did adjourn at 8:50 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman