The Chippewa County Board of Commissioners met in regular session on Monday, November 8, 2004 at 7:51 p.m. (following the Public Hearing) in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners: Ted Postula, Don Cooper, Rita Dale, Richard Timmer Aaron Hopper, Jim Moore and Chairman Earl Kay

Also Present: Frank Blissett, Richard Hill, Jeff Moran, Sheriff, Don and Chris McLean, Marilyn McDonald, County Treasurer, Richard Jennings, Rosemary Blashill, Julie Trotter, Linda Hoath, Sault Visitors Bureau, Jim Terrian, Chippewa County Health Dept., Dr. Peter Ranta, Kelly Beaune, Administrative Assistant, Tina Ojala, Richard Rathke, Scott Horner, Jason Macher, Lauren Disbron, Jim Hendricks, Anna Belleau, Dan Egger, Richard McCarty, Joe Trombley, Valerie Larson, Mary Sue Peterson, Diane Sagusso, Joseph Forrest, Connie Hill, Chuck Esson, Janet Killey and Diane Cork, County Clerk

It was moved by Commissioner Postula, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to approve the minutes of October 11, 2004 and the Budget Work Session of October 21, 2004 as prepared. On a voice vote the motion carried with Commissioner Cooper voting no on the County Board minutes of October 11, 2004.

PUBLIC COMMENTS:

Chris McLean addressed the Board re: Hiawatha Behavioral Health Board

CONTROLLER’S REPORT: Kelly Beaune

It was moved by Commissioner Dale, supported by Commissioner Cooper to recommend approval of the following resolution:

ALZHEIMER’S DISEASE MONTH

WHEREAS, Alzheimer’s disease is a progressive, degenerative disorder that attacks the brain and results in impaired memory, thinking and behavior, ultimately leaving its victims totally incapable of caring for themselves; and

WHEREAS, the eighth leading cause of death in adults, Alzheimer’s disease claims more than 100,000 lives annually, affecting males and females, ethnic and socioeconomic groups equally; and

WHEREAS, currently there are over 4.5 million adults in the United States with Alzheimer’s disease, including over 167,000 people in Michigan alone; and

WHEREAS, many encouraging drug treatments have been introduced which significantly delay the onset of disease symptoms, improving the quality of life for those afflicted and reducing the strain on caregivers; and

WHEREAS, Chippewa County in the State of Michigan is pleased to join with the Alzheimer’s Association Michigan State Council in observing a month to address the need for information and assistance in dealing with and eventually eradicating this disease;

NOW, THEREFORE, Chippewa County does hereby declare the month of November 2004 as ALHEIMER’S DISEASE MONTH in Michigan.

On a roll call vote: Commissioners Postula, Cooper, Dale, Timmer, Hopper, Moore and Kay voted yes. Motion carried unanimously.

The Michigan’s Upper Peninsula Travel and Recreation Association sent a self nomination form to the County Commission for anyone who would be interested in sitting on this board at their own expense.

It was moved by Commissioner Timmer, supported by Commissioner Dale, to recommend advertising for nominees for appointment to the Pathways Substance Abuse Oversight Council with a term to expire in 2007. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Moore, to accept all nominations received for various boards, agencies and committees as previously advertised. On a voice vote, the motion carried unanimously.

OLD BUSINESS:

Commissioner Cooper inquired about the progress with the Sunset Manor facility and the business plan that was associated with the transaction.

Chairman Kay stated that presently there is not a purchase agreement that the Board of Health has agreed to.

Commissioner Cooper was concerned that residents are leaving the facility because of the uncertainty and staff has been cut.

Chairman Kay said that there are many unanswered questions and they are trying not to incur any undue costs.

COMMITTEE REPORTS:

Personnel Committee – Rita Dale – November 8, 2004

Sharon Kennedy presented a request to increase hours for the Register of Deeds office staff to 40 hours per week until July 1, 2005. All extra hours worked would be charged to the Technology Fund.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend the approval to increase the Register of Deed’s staff hours to 40 hours per week until December 31, 2004, all to be funded by the Technology Fund. It was noted that the Technology Fund will receive another $40,000 for the year 2005. Presently, there is enough money in the 2004 budget to accommodate this request. On a voice vote, the motion carried unanimously.

Sheriff Moran recommended that the Committee approve of his recommendation to hire Paul Stanaway as a full time corrections officer. Mr. Stanaway would replace Paul Eagle who resigned in August. Sheriff Moran also replaced Jeffrey Erickson with Peter Cole. Deputy Erickson is now working as the Rudyard School Liaison Officer.

It was moved by Commissioner Dale, supported by Commissioner Moore, to recommend approval of Mr. Stanaway and Mr. Cole as full time corrections officers.

Commissioner Cooper asked if consideration was given to part time employment to save on the fringe benefits package.

Sheriff Moran stated that these are full time positions budgeted for this year and that there is a liability to the County if the officers are not certified or certifiable.

On a voice vote, the motion carried 6-1 with Commissioner Cooper voting no.

It was moved by Commissioner Dale, supported by Commissioner Postula, to accept the Personnel Committee meeting as presented. On a voice vote, the motion carried unanimously.

Equalization and Apportionment – Jim Moore – November 3, 2004

Equalization Director Sharon Kennedy presented the Final 2004 Millage Report, which details all of the millages to be levied in 2004. She explained that although the County Board of Commissioners had already apportioned all millages at its October session, as several millage questions were presented to the electorate in November it would be necessary for apportionment to be revised and finalized. Two millage proposals passed at the November Election: Drummond Island’s library operating millage of .25 mill and Sugar Island’s ambulance operating millage of 1.5 mill.

It was moved by Commissioner Moore, supported by Commissioner Cooper to recommend the Final Millage Report be adopted as presented and that the Clerk and Equalization Director be authorized to complete and submit the Annual Apportionment Report to the State of Michigan as required by statute. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Moore, supported by Commissioner Dale, to accept the report of the Equalization and Apportionment Committee as presented. On a voice vote, the motion carried unanimously.

Health and Social Services – Ted Postula – No meeting

Building, Grounds and Jail Committee – Earl Kay – No meeting

Transportation – Ted Postula – Quartley meeting with EDC Transportation Committee. It was noted by Chairman Kay that soon non stop flights from Kinross to Detroit will begin and an additional flight will be starting in February.

Legislative and Natural Resources – Richard Timmer – November 1, 2004

It was noted that the Chippewa County Off Road Vehicle Ordinance No. 01-1 needed to be updated due to the State of Michigan passing a new Act that covers Off-Road Recreation Vehicles.

It was moved by Commissioner Timmer, supported by Commissioner Hopper, to recommend that the Off-Road Vehicle Ordinance be changed to reflect Act 451 of 1994, part 811 and that a Public Hearing be scheduled for December 13th prior to the regular Board meeting to amend this Ordinance. It was noted that the Act # was the only change. On a voice vote, the motion carried unanimously.

Chairman Kay stated that the Chippewa County Board of Health passed a motion at the October 29, 2004 meeting to reflect the change in Section 1005, #16 requested by Hotel/motel owners of Chippewa County.

It was moved by Commissioner Timmer, supported by Commissioner Moore and Cooper, to recommend that the Board of Commissioners strike the ordinance text that places limitations on the number of smoking rooms available to the public. On a roll call vote: Commissioners Postula, Cooper, Dale, Timmer, Hopper, Moore and Chairman Kay voted yes. The motion carried 7-0.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to recommend adding manufacturing facilities to the list of buildings exempt from the provisions of the ordinance. On a roll call vote: Commissioners Cooper, Kay, Dale, Moore and Postula voted yes; Commissioners Hopper and Timmer voted no. The motion carried 5-2.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the report of the Legislative and Natural Resources Committee as presented. On a voice vote, the motion carried unanimously.

Computer – Don Cooper – No meeting

Finance, Claims and Accounts – Rita Dale – November 4, 2004

Dr. James Terrian and Chris Palombo, Executive Director, Medical Care Access Coalition, presented the Board with a Resolution to authorize an intergovernmental transfer to support a county indigent care program. County money is sent dollar for dollar back to the Health Dept. with an additional 5% user fee if paid to the Health Department for the use of County money. A total of $162,366 will be contributed to the funding to be made to the participating member coalitions of the Upper Peninsula of Michigan to coordinate delivery of health care services for individuals not currently insured. There are approximately 3,500 individuals in Chippewa County. This is a no risk program.

It was moved by Commissioner Dale, supported by Commissioner Timmer, to approve Resolution 4-18 as follows:

RESOLUTION TO AUTHORIZE AN

INTERGOVERNMENTAL TRANSFER TO SUPPOR

T A COUNTY INDIGENT CARE PROGRAM

WHEREAS, Chippewa County has an objective to assure access to appropriate levels of health care for Chippewa County residents; and

WHEREAS, the County has supported the development of the Chippewa Health Access Coalition (CHAC), a 501(c ) (3) corporation, to serve as a vehicle for coordinating health care for uninsured, low-income county residents; and

WHEREAS, the State of Michigan & the Federal Government will contribute to the funding to be made to the participating member coalitions of the Upper Peninsula of Michigan to coordinate delivery of health care services including, a) primary care physician services, b) specialist physician services, c) laboratory services, and d) pharmacy services; and

WHEREAS, the State of Michigan has issued a Medicaid Policy Bulletin to authorize a special Disproportionate Share Hospital (DSH) Program to facilitate payments to Upper Peninsula hospitals that meet the federal minimum requirements for Medicaid DSH and have a signed Indigent Care Agreement with the Medical Care Access Coalition; and

WHEREAS, the Medicaid Policy Bulletin establishes that the DSH payments will be funded by local funds supplied using an intergovernmental transfer, State funds equal to the estimated level of funds that would have been expended for the Adult Benefit Waiver Program (ABW) in the Upper Peninsula and Federal matching funds; and

WHEREAS, the non-profit Upper Peninsula Health Access Coalition has been formed to promote, arrange, and manage an effective system for quality coordinated health care in a manner which decreases the cost of health care services to the community at large for persons unable to pay for such care; and

WHEREAS, the Medical Care Access Coalition is prepared to contract with the Chippewa County Health Department and the Chippewa Health Access Coalition to fund the delivery and coordination of preventative services to county residents; and

WHEREAS, on October 29, 2004 the Board of Health recommended that the Board of Commissioners authorize the intergovernmental transfer up to the maximum allowable amount from the 2003 appropriation to the Health Fund; and

WHEREAS, this amount will be used to support the delivery of medical care to the indigent population in Chippewa County for the period September 1 2004 through September 30, 2005.

THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners authorizes the appropriate County official to implement an Intergovernmental transfer from the 2004 appropriation, up to the maximum allowable amount, to the State of Michigan, in quarterly payments and at the time interval specified by the State of Michigan, for the purpose of contributing a new Disproportionate Share Hospital pool which will be used to assure continued access to medical care for the indigent population in Chippewa County.

BE IT FURTHER RESOLVED, that the Health Department is authorized to adjust the current Health Department Budget to implement this resolution.

On a roll call vote: Commissioners Postula, Cooper, Dale, Timmer, Hopper, Moore and Chairman Kay voted yes. The motion carried 7-0.

Director Tim McKee presented the Committee with three purchase proposals for equipment to be purchased by grants currently in place for Chippewa County Central Dispatch.

It was moved by Commissioner Dale, supported by Commissioner Moore, to approve the equipment purchases as follows: 1). Motorola, $64,065.00 2). El-Com $2,600 for installation, and 3). Motorola $42,952. On a voice vote, the motion carried unanimously.

Sheriff Moran presented the Critical Infrastructure Grant Agreement for approval and requested Fund 267 be established.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to recommend the approval of the Critical Infrastructure Grant Agreement and that Fund 267 be established to track State and Federal funding revenue and expenses for the Chippewa County Sheriff’s Department. On a voice vote, the motion carried unanimously.

Sharon Kennedy presented the Committee with a FY2004 Budget Amendment, which represented a change to the previously approved FY2004 reductions. The change back is requested due to expenditures that are currently over budget. Ms. Kennedy was told not to worry about these overages as it would be taken care of prior to the year end by the Controller. But in lieu of the Controller’s departure Ms. Kennedy brought it to the Committee for approval.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the FY2004 budget amendments a presented.

Discussion followed concerning budget transfers and the FY2004 deficit.

On a voice vote, the motion carried unanimously.

Sharon Kennedy presented a proposal to be approved for processing Libers 1 through 39, 47-52, 61-64, 66, 76 and 89 of deeds to be re-filmed. The project would be funded through the technology fund at the approximate price of $4,800.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of the re-filming project as presented. On a voice vote, the motion carried unanimously.

The Committee reviewed the County Childcare Fund Budget Summary and Certifications presented by Judge Ulrich.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the County Child Care Fund Budget Summary and Certifications as presented. On a voice vote, the motion carried unanimously.

The Committee received the draft 2004 Borrowing Resolution as presented by the County Treasurer. The Resolution would permit the Treasurer to borrow sufficient monies to adequately fund the Revolving Fund, if necessary.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to recommend approval of Resolution 04-19, the 2005 Borrowing Resolution as presented. On a roll call vote: Commissioners Dale, Hopper, Moore, Postula, Timmer and Kay voted yes. Commissioner Cooper voted no. The motion passed 6-1.

It was noted that the Annex elevator is due for a safety test as indicated in the unsolicited proposal from Schindler Elevator. A second proposal was requested from Otis Elevator.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the low bid from Otis Elevator in the amount of $1,250 to conduct the safety test. On a voice vote, the motion carried unanimously.

The Committee reviewed an annual resolution to allow a two percent increase in the retirement allowance for County retirees.

It was moved by Commissioner Dale, supported by Commissioner Postula, to recommend approval of Resolution number 04-20, the Uniform Resolution for Adopting Benefit Program “E” Increase to be effective on the adjustment date of January 1, 2005. On a roll call vote: Commissioners Kay, Dale, Hopper, Moore, Postula and Cooper voted yes. Commissioner Timmer voted no. The motion passed 6-1.

The Committee reviewed the billing from Hiawatha Behavioral Health regarding the County appropriation for FY2002-2003 and FY2004-2005 season.

It was moved by Commissioner Dale, supported by Commissioner Timmer, to recommend approving the bid from Norris Contracting of $4,755.00. On a voice vote, the motion carried unanimously.

The Committee reviewed a request from the Chippewa County Health Department to borrow two (2) HP 4500’s with CCHD paying for all consumable supplies and maintenance.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend approval of the request as presented. On a voice vote, the motion carried unanimously.

The Committee reviewed a proposal for a new snow blower head from Skinner’s. This request was previously discussed by the Building and Grounds Committee along with the Maintenance staff.

It was moved by Commissioner Dale, supported by Commissioner Cooper to approve the purchase of a new head in the amount of $1,505, as well as the sub frame (if necessary) in the amount of $530. Pick-up and delivery will be handled by the Chippewa County Sheriff’s Department or Commissioner Postula. On a voice vote, the motion carried unanimously. It was noted that the frame was not needed.

It was moved by Commissioner Dale, supported by Commissioner Cooper, to recommend the approval of general fund claims totaling $87,538.42, other fund claims of $578,301.79, payroll of $718,396.56 and health department claims of $462,131.26, total claims of $1,846,368.03, vouchers 36957 through 37108 and K-1 through K-141. On a voice vote, the motion carried unanimously.

This concluded the report and it was moved by Commissioner Dale, supported by Commissioner Hopper, to approve the report as given. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

It was noted by Commissioner Cooper that a Veteran’s Day ceremony would be taking place at the Sault Area High School as in past years on November 11th. All Commissioners were invited to attend.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Postula, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 8:45 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman