The Chippewa County Board of Commissioners met in regular session on Wednesday, February 16, 2005 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackelton, Richard Timmer, Bernard LaJoie, James Moore and Chairman Earl Kay

Also Present: Mary Piralli, Bill Connolly, Susan Short, Probate Court, Marilyn McDonald, County Treasurer , Don and Chris McLean, Tina Ojala, Jim German, Scott Brand, Evening News, Liz Church, Chief Public Defender, Kelly Beaune, Assistant to the Controller, Jim Lucas, MSU Extension, Frank Blissett and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to approve the Public Hearing minutes of January 3, 2005, Board minutes of January 3, 2005 and Board minutes of January 10, 2005 as prepared by the Clerk. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Don McLean read the following statement:

We are here tonight as we have been for the last four years to explain the continuing problems of mismanagement of Hiawatha Behavioral Health.

At last months HBH meeting were surprised when the HBH Board voted unanimously to make the employees health insurance program available to all board members and their dependents. This benefit will start out initially being paid by the individual board member.

We believe this will be an example of the proverbial “camels nose under the side of the tent”. As the proverb goes, once the camel has its nose inside the tent it is only a short time before the entire camel is in the tent.

This benefit will start out this way but we feel that next year it will be probable be partially funded and over a short period it will end up completely funded by HBH with money intended for patient care.

Up to this time we have only pointed out what we feel are instances of HBH mismanaging patient care funds for the benefit of top management and employees. We feel this is an example of HBH management trying to include their board in this questionable diversion of patient care funds. What better way to insure the board will find no fault then to include them in the prize?

To us this scheme is a questionable practice that benefits management, employees and now board members t the direct expense of client care.

Has the noble ideal of selflessly serving the public interest completely degenerated into serving your self first?

Monday was the fourth anniversary of our daughter Karen McLean’s death from untreated mental illness because HBH repeatedly refused to provide her the services their own psychiatrists recommended. Our goal has been to see that nobody else suffer the same fate as Karen at the hands of HBH.

Again, we ask this commission to put forth more of an effort to make HBH more accountable for the taxpayer money they so casually spend on themselves, so that money is being spent in the manner in which it was intended, that being to provide services to the most vulnerable of our citizens, the mentally ill.

CONTROLLER’S REPORT – Kelly Beaune

It was moved by Commissioner Cooper, supported by Commissioner Timmer to adopt the following resolution:

RESOLUTION FOR THE ADOPTION OF

THE NATIONAL INCIDENT MANAGEMENT SYSTEM

WHEREAS, the Board of Commissioners of the County of Chippewa, Michigan does hereby find as follows:

WHEREAS, the President, in Homeland Security Directive (HSPD-5), directed theSecretary of the Department of Homeland Security to develop and administer a National Incident Management system (NIMS), which would provide a consistent nationwide approach for Federal, State, and local governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity.

WHEREAS, the collective input and guidance from all Federal, State, and local homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS:

WHEREAS, it is necessary and desirable that all Federal, State, and local emergency agencies and personnel coordinate their efforts t effectively and efficiently provide the highest levels of incident management;

WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, and local organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters;

WHEREAS, the National Incident Management System (NIMS) standardized procedures for managing personnel, communications, facilities and resources will improve the Chippewa County’s ability to utilize federal funding to enhance local agency readiness, maintain first responder safety, and streamline incident management processes,

WHEREAS, the Incident Command System components of NIMS are already an integral part of various Chippewa County incident management activities, including current emergency management training programs; and

WHEREAS, the National Commission on Terrorist Attacks (9-1-1 Commission) recommended adoption of a standardized Incident Command System.

NOW, THEREFORE, BE IT HEREBY PROCLAIMED by the Board of Commissioners of the County of Chippewa, Michigan, that the National Incident Management System (NIMS) is established as the Chippewa County standard for incident management.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. Motion carried unanimously.

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to accept the nominations of William Connolly and James German for the Hiawatha Behavioral Health Board seat opening. On a voice vote, the motion carried unanimously. The open seat will be voted on at the March County Board meeting.

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to amend the Fixed Assets Policy to include that the depreciation will start the month the item was purchased. On a voice vote, the motion carried.

The names of Patricia Ann Ames, Michael Krzycki, Edward P. Leask and Debbie Sirk were submitted for 2 open seats on the Pathways Substance Abuse Oversight Counsel.

On round one of voting: Commissioners Kay, LaJoie, Postula, Moore and Timmer voted for Leask

Commissioners Cooper and Shackleton voted for Debbie Sirk

On round two: Commissioners LaJoie, Postula and Timmer voted for Michael Krzycki

Commissioners Cooper, Shackleton and Moore voted for Debbie Sirk

Commissioner Kay voted for Patricia Ames

It was declared that Debbie Sirk and Michael Krzycki tied.

Voting round three: Commissioners Kay, LaJoie, Postula and Timmer voted for Michael Krzycki

Commissioners Cooper, Shackleton and Moore voted for Debbie Sirk

Edward P. Leask and Michael Krzycki were appointed to the Pathways Substance Abuse Oversight Council for a term to expire September 30, 2005.

One seat is open on the Jury Board and only one person applied, that being Marjean Roe.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper to appoint Marjean Roe to the Jury Board with a term to expire on April 30, 2011. On a voice vote, the motion carried unanimously.

Ray Bauer was the only applicant for the Building Code Board of Appeals.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to appoint Ray Bauer to the Building Code Board of Appeals. On a voice vote, the motion carried unanimously.

OLD BUSINESS:

Marilyn McDonald, County Treasurer , gave a synopsis on the shift on the State Tax collection.

She explained that one hundred percent of the December 2004 property tax levy must be put into a reserve fund, but the County can only draw out the amount of the revenue sharing based on the 2003 figures. The Revenue Sharing is approximately $656,000. The County can draw on this fund as needed and when depleted, the plan is, the State should kick in with money upon the County’s request.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – 1-18-05

Equalization Director followed up with the Committee regarding changes to the Equalization Department, including hiring a part-time position to be filled by Ron Cross, promoting Cynthia Morley to Property Appraiser I, increasing the current staff hours to 40 hours per week, and posting the vacant position of Data Entry I position.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to promote Cynthia Morley to Property Appraiser I, following the County’s policy, increasing the Equalization Department hours to 40 hours per week until April 2005, hiring Ron Cross part-time for no more than 25 hours per week for approximately 13 weeks and to post the Data Entry I position.

Discussion was held on the hourly rate of pay for Ron Cross. It was noted that Mr. Cross will continue at the pay scale for that position at the time of his retirement and the cost savings to the County by Mr. Cross returning for 13 weeks would be between $4,000 and $5,000 for the County.

On the motion, all Commissioners voted in the affirmative except Commissioner Cooper who voted no. The motion carried.

Jim Lucas, MSU Co-op Extension Director, presented the Committee with a funded proposal and position description for a one (1) FTE 4-H Program Assistant III and a .25 FTE 4-H Educator. Bay Mills Indian Community, MSU Extension, public donations and Chippewa County will fund the positions, with no guarantee for future funding from the County. It was asked by Jim Lucas that a County Commissioner be on the screening committee and Commissioner Jim Moore volunteered for that position.

It was moved by Commissioner LaJoie, seconded By Commissioner Timmer, to accept the proposal as presented and to advertise for the position. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve the recommendation of hiring of Mary Ann Eby to the Legal Secretary I position in the Prosecutor’s Office effective January 18, 2005. On a voice vote, the motion carried unanimously.

Discussion was regarding the possible changing of office hours in the Public Defender’s Office. The contracts with Sault Tribal Court and Elizabeth Church were followed up on from the Finance meeting of December 8, 2004. No letter was sent to cancel the contract with Elizabeth Church and the County.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to cancel the current contracts with both Sault Tribal Court and the separate contract held by Elizabeth Church, and to pay, pursuant to the completion of the contracts, cancellation to include written notice to both parties. It was noted that the contract goes from May 2004 to May 2005. The estimated cost would be approximately $14,500.

Notification of the hiring of Denita Stevens, County Clerk ’s Office, effective January 1, 2005 to fill the Secretary I position was received.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to accept the recommendation of the hiring of Denita Stevens, to fill the Secretary I position in the County Clerk’s Office, effective January 10, 2005. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to accept the report of the Personnel Committee as reported. On a voice vote, the motion carried unanimously.

Equalization and Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds and Jail – Earl Kay – No meeting

Transportaion – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – January 27, 2005

John and Chris Katona, of U.P. Insurance Specialists, Inc. and Chippewa County’s Michigan Municipal Management Authority Risk Manager, presented the Committee with two pricing options for workers compensation for the county, coverage offered through Accident fund. The proposal is based on actual claims and the County’s experience modification. Accident Fund programs have the same benefits as Michigan Counties workers’ Compensation Fund, including the year-end dividend. The premium savings would be approximately $20,000, if the County were to switch for FY2005.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to meet with an Accident Fund representative, and to have a cost and services comparison of the other Counties currently with Accident Fund.

On discussion: Commissioner Cooper asked if bids were solicited for this service. It was noted that this was an informational meeting only.

Commissioner Shackleton responded that this could be a potential savings if the County should be looking for change.

On the motion, all Commissioners voted in the affirmative.

Having no further action items, it was moved by Commissioner Timmer, supported by Commissioner Postula to accept the report as given. On a voice vote, the motion carried unanimously.

Finance, Claims and Accounts – Richard Timmer – February 10, 2005

Letters of request were reviewed by the Committee from those agencies whom were removed from the FY2—5 Budget to balance the budget. As determined previously, these agencies would be given first consideration for appropriations.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to appropriate 50% of the requested funds: Regional Planning $4,000.00, Soil Conservation $11,000.00 and EUP Transportation $12,500.00, and to review these requests again on June 1, 2005. On a voice vote, the motion carried unanimously.

Director Tim McKee submitted two requests to make purchases from the Homeland Security Grant.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the purchase for radios and equipment authorized under project A of our Homeland Security Grant from El-Com Communications in the amount of $88,425.00 and to purchase GIS software under project D from Info Geographics in the amount of $33,810.00. On a voice vote, the motion carried unanimously.

Director McKee additionally requested approval to spend $3,000 to set up a Table Top Exercise to be held on May 11-12, 2005, the money is to be fully reimbursed through grant money.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the $3,000.00 expenditure to set up the May 11-12-, 2005 Table Top Exercise. On a voice vote, the motion carried unanimously.

Brian Bartlett, Information Systems, updated the Committee on a previously presented project that was delayed and budgeted for FY2005 for the purchase of the CORE secure tunnel products.

It was moved by Commissioner Timmer, supported by Commissioner Shackleton, to recommend purchase of CORE Technologies MultiBridge for $3,850.00 and approve the annual supported in the amount of $1,150.00 as presented. On a voice vote, the motion carried unanimously.

Sheriff Moran presented the Committee with price quotes for the purchase of eight (8) Silent Witness-Color Hi-Resolution cameras to be installed in the medium and maximum security areas of the County Jail The County’s purchasing policy, the current maintenance agreement and additional cameras were discussed.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to purchase eight (8) cameras for the medium and maximum security areas from the SimplexGrinell at the cost of $4,592.00. On a voice vote, the motion carried unanimously.

Sheriff Moran presented the Committee with quotes to purchase and install different hook in sections of the County Jail.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to purchase and install sixty-one hooks at a price not to exceed $1,831.68. On a voice vote, the motion carried unanimously.

The vehicle bid summary was presented to the Committee for review and approval.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to recommend purchase of One (1) 2005 Dodge Ram 1500 from O’Connor Chrysler-Dodge-Jeep in the amount of $21,100.00. On a voice vote, the motion carried unanimously.

The 2005 annual dues for UP RC & D were presented to the Committee for approval.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve payment of dues in the amount of $300.00 to UP REC & D. On a voice vote, the motion carried unanimously.

The Committee was presented a list of approximately seventy five items to be sold “as is”.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the advertisement and sale of equipment “as is”. On a voice vote, the motion carried unanimously.

MSU Extension Director Jim Lucas presented the Committee with two Memorandum of Agreements to be approved, following the approval of the position description by the personnel Committee. Director Lucas also requested that a Commission member be appointed to help with the selection of the 4-H Program Assistant.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the two memorandums of Agreements between the Chippewa County Board of Commissioners and Michigan State University as presented.

The Committee was presented the 2005 Survey and Remonumentation Grant Offer for Chippewa County to be approved for acceptance and signature.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to authorize signature for the 2005 Survey and Remonumentation Grant. On a voice vote, the motion carried unanimously.

Clerk Diane Cork submitted a Grant Application to authorize her as the Grant Manager for Chippewa County regarding the purchase of a precinct tabulator at no charge to the County.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to authorize Clerk Diane Cork as Grant Manager for the upcoming Phase of Voting System Purchase. On a voice vote, the motion carried unanimously.

A request to increase the Petty Cash Fund for the Clerk’s Office was presented to the Committee.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the increase as presented. On a voice vote, the motion carried unanimously.

Monthly claims and accounts report was presented to the Committee.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to recommend the approval of general fund claims totaling $101,327.18, other fund claims of $115,710.86, payroll of $305,368.56 and health department claims of $801,587.90, total claims of $1,323,994.50, vouchers 37457 through 37798 and A-1 through A-63. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Finance, Claims and Accounts Committee as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Shackleton, to adopt the following resolution:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

FOR THE HIGHEST HONOR IN SCOUNTING

-EAGLE SCOUNT-MATTHEW S. McLEOD

WHEREAS, the Eagle Scout award is the highest rank in Boy Scouting, achieved by just 4% of all young men who enter the Boy Scouts; and

WHEREAS, Matthew McLeod has earned 26 merit badges since joining Boy Scouts troop 105 in 1996 at the age of 9, and has demonstrated the values, integrity and honesty promoted by the Boy Scout organization; and

WHEREAS, for his Eagle service project, Matthew McLeod chose to give back to his community by building a pavilion at Project Playground, which will benefit all citizens of Chippewa County in the years to come; and

WHEREAS, Matthew McLeod is receiving this high award on February 12, 2005; and

WHEREAS, Matthew McLeod is the first Eagle Scout to receive the award in the new Presbyterian Church; and

WHEREAS, Matthew McLeod has achieved this highest honor while overcoming major health obstacles and facing them with courage and dedication, while working for the betterment of the Citizens of Chippewa County.

NOW, THEREFORE, BE IT RESOLVED, as follows:

That the Chippewa County Board of Commissioners respectfully dedicates this document to honor Matthew S. McLeod and record its pride in his achievements with the Boy Scout Program.

That the Chippewa County Board of Commissioner extends their best wishes to Matthew S. McLeod for many years of continued success.

On a roll call vote: Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. The motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Finance, Claims and Accounts Committee as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

It was suggested by Commissioner Shackleton that a meeting be set up with the townships and the City to discuss the animal control operation.

Commissioner Cooper requested that figures be available for review as to the cost of operating the shelter and revenues coming in to be available for the meeting.

Discussion was held on recent events at the Chippewa County Correctional Facility. Chairman Kay will ask Sheriff Moran for a report to be presented to the Board.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to enter into a closed session to discuss a grievance proceeding, pursuant to Section C of the Open Meetings Act, Act 267, P.A. 1976, as amended, being MCL 15.268(c). A roll call vote was taken as follows: Postula – Yes, Shackleton – Yes, Cooper – Yes, Timmer – Yes, LaJoie – Yes, Moore – Yes and Kay – Yes. The motion carried.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to return to the open meeting of the Board. On a roll call vote: Postula – Yes, Cooper – Yes, Shackleton – Yes, Timmer – Yes, LaJoie – Yes, Moore – Yes, Kay – Yes. The motion carried.

Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Postula, to adjourn. On a voice vote, the motion carried unanimously. and the meeting adjourned at 8:50 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman