The Chippewa County Board of Commissioners met in regular session on Monday, November 14, 2005 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, MI 49783

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Don and Chris McLean, Robert Money, Frank Blissett, William Karr, Robert Savoie, Under sheriff, Kelly Beaune, Assistant to the Controller, Floyd Rabineau, Nancy Steinhaus and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the County Board minutes of October 10, 2005 and Work Session minutes of October 26, 31 and November 2, 2005 as prepared by the Clerk. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Robert Money, Professor at LSSU, addressed the Board with his concerns of the proposed demolition of Brown Hall, South Hall, the jail and the fire house on campus at Lake Superior State University to be replaced by a new building(s). Prof. Money was asking the Commission to construct a resolution opposing the demolition of these buildings. No action was taken at this time.

Don McLean read the following statement:

“Ten years ago in Nov. 1995, I had just turned 50 years old. My daughter, Karen, was 25 and living on her own; my son Joe, had just graduated from high school.

Within a month, Karen had a major mental breakdown and my wife and I spent the next five years trying to get Karen the treatment she needed. We didn’t succeed.

Since Karen’s death we have been trying to change the local mental health system so no one else would have to suffer and die as she did.

About a month ago, I got a call from a woman who was a student at Sault Junior High back in the late 70’s when I first taught there.

She introduced herself and I remembered her somewhat; I had taught her brothers.

She is now 42 years old. She called because she had heard of our daughter and the trouble we had with HBH.

After a number of sad conversations with both my wife and I over the next few days, her story became clear.

She had suffered from depression since her father was killed in an accident when she was in Jr. High.

Later, she developed a serious drinking problem trying to self medicate for her depression.

Over the years, her drinking problem has used up the good will of her fiends who have tried to help her with jobs, living arrangements and alcohol treatment.

To complicate matters further, her mother died a few years ago. Her problems have exhausted her entire family.

This woman had been to treatment a number of times in various paces; she either leaves early or returns to drinking as soon as she gets out.

The treatment programs no longer want to accept her.

She has been to HBH, but the claim she is only an alcoholic and she must get her drinking under control first. They will have nothing to do with her.

She can’t hold a job because of her drinking.

Her family will no longer take her in because of her drinking.

At that time she was staying with a casual friend out in the boomdocks without a car; she was afraid of dying.

Could we help her?

She called us about five times over a four day period, including one call at 1:00 a.m.

It was like talking to our daughter, Karen, all over again.

We didn’t have her phone number; a chill ran thru us whenever the phone rang. In a way, we didn’t want her to call, yet we worried about her when she didn’t call.

It was difficult talking to her because we really couldn’t offer this young woman any viable options. The alcohol treatment programs wouldn’t take her. HBH had turned their back on her.

How do you tell a homeless person, who is so desperately ill, to call Michigan Protection & Advocacy? Call an HBH board member? Go to the emergency room and demand care? Stop drinking and go to AA? Go to HBH and tell them the McLean’s sent her?

All of our efforts since Karen died have changed nothing. HBH can still just turn their back on her; she has no one to stand with her; she is only a drunk

She stopped calling; we haven’t heard of her since.

We feel terrible.

We don’t know what happened to her.

Was she just trying to use us?

Could we have done something different?”

CONTROLLER’S REPORT – Kelly Beaune Informational purposes only

OLD BUSINESS:

Appointments to various boards, committees and agencies:

The names of Don McLean and Floyd Rabineau were previously nominated as applicants for the Department of Human Services Board vacancy.

On a roll call vote, Commissioners Moore and Timmer voted for Don McLean.

Commissioners Cooper, Kay, Shackleton, LaJoie and Postula voted for Floyd Rabineau.

Floyd Rabineau was appointed the Department of Human Services Board with a term to expire October 31, 2008.

The names of Jon MacLeod and Don McLean were previously nominated as applicants for the Hiawathaland Library Cooperative Board vacancy.

On a roll call vote, Commissioner Cooper, Kay, LaJoie and Postula voted for Don McLean.

Commissioners Shackleton, Moore and Timmer voted for John MacLeod.

Don McLean was appointed to the Hiawathaland Library Cooperative Board with a term to expire September 31, 2006.

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to nominate the following names to the various boards, committees and agencies as the applications indicated.

Board of Health: John B. Schaeffer, Don McLean, Patrick Shannon and James German

Chippewa County Building Authority: Frank Fazi, Marilyn McDonald and Michael Krzycki

Transportation Authority: Aaron Hopper

War Memorial Hospital, Inc.: Ronald Calery, John B. Schaeffer, William P. Connolly, Kristi L. Little, Don McLean and Patrick Shannon.

On a voice vote, the motion carried unanimously.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – 10-25-05

Judge MacDonald updated the committee with information regarding future staffing needs; having received a resignation notice from Magistrate Kathy Savard, her retirement date will be April 1, 2006. Judge MacDonald explained that with departure of Ms. Savard that it would leave three (3) the number of job functions that are unfilled in the court staff. Judge MacDonald sought approval to fill the vacancies by January 15, 2006, so as to take advantage of Ms. Savard’s presence to help train her replacements. Judge MacDonald proposed to replace the Magistrate through a contract, saving money on the fringe package, and still show a proposed 2006 Budget with a revenue surplus.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to accept Judge MacDonald’s proposal to fill the vacant positions in the District Court Office, those positions being the Magistrate, Traffic Clerk and Clerk. On a voice vote, the motion carried unanimously.

Sheriff Moran presented the Committee with documentation requesting a supplemental position for a First Lieutenant/Administrator. Currently the Chippewa County Sheriff’s Department is running four (4) positions short; those positions being Sergeant, Captain, Clerk and Detective. The Chippewa County Jail has a problem that has reached crisis level that needs to be addressed. It has been five (5) years since the expansion, with no additional staffing. The funding source for this position would be jail bed revenues, which are predicted to be over by approximately $175,000 this year. The current part-time employee being recommended for the position, Allen Allen, would not need the County’s medical package.

It was moved by Commission LaJoie, supported by Commissioner Moore to accept and recommend the supplemental position of First Lieutenant/Administrator. On a voice vote, the motion carried with Commissioner Cooper voting no.

The remainder of the report was for informational purposes only.

It was moved by Commissioner Shackleton, supported by Commissioner Timmer, to accept the report of the Personnel Committee as reported. On a voice vote, the motion carried unanimously.

Equalization & Apportionment – Bernard LaJoie – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – No meeting

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer – November 10, 2005

The Committee received and reviewed the Homeland Security bid summary for thirty (30) Ruggedized Mobile Laptop Computers. Per the County purchasing policy, one bid was received late, was not applicable, and upon reviewing the other bids, it was determined that the bid from El-Com be approved upon clarification, considering that El-Com is the local vendor.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the bid from El-Com Services, in the amount of $114,394.50, to be paid from the Law Enforcement Terrorism Prevention Program funds. On a voice vote, the motion carried unanimously.

The Committee reviewed the bid summary for an IBM iSeries MIDRANGE Computer System. Two (2) bids were received which met all criteria set forth in the RFQ, the quote submitted by ASI Systems, Inc. was recommended, with a low bid of $48,372.00. The new integrated Law Enforcement Management system will provide integrated records management and data sharing capability among three law enforcement agencies.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the expenditure of $48,372.00 to ASI Systems Inc., to purchase an IBM ISeries MIDRANGE Computer System from Homeland Security monies. On a voice vote, the motion carried unanimously.

The Committee received the FY 2005-2006 child Care Budget Summary for review and approval for the Chairman’s signature.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the FY2005-2006 Child Care Budget for signature. On a voice vote, the motion carried unanimously.

The Committee received and reviewed three (3) contracts from the Department of Human Services in the amount of $77,882.00 for the IV-D Prosecuting Attorney, $283,126 for the IV-D Friend of the Court and $11,291.00 for the Friend of the Court medical and the renewal for Blue Cross Blue Shield Administrative Service Contract all for approval of signature by the Chairman.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the above referenced contracts for signature by the Chairman. On a voice vote, the motion carried unanimously.

The Committee received the draft 2006 Borrowing Resolution as presented by the County Treasurer. The Resolution would permit the Treasurer to borrow sufficient monies to adequately fund the Revolving Fund, if necessary. On a voice vote, the motion carried with Commissioner Cooper voting no.

The Committee received a request to replace an existing copier in the Prosecuting Attorney’s Office with a new Konica Bizhub 7228.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to follow the County’s purchasing policy, and to do a RFQ for FY2006 for the purchase of a new copier, and to approve the $300 payment to temporarily fix the existing copier. On a voice vote, the motion carried unanimously.

Approval for the RFQ for snow plowing and removal was requested, to advertise, as well as approve the low bid.

It was moved by Commissioner Timmer, supported by Commissioner Shackleton, to approve the RFQ for snow plowing and removal as presented and to except the low bid. On a voice vote, the motion carried unanimously.

The monthly claims and accounts were presented.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $124,026.83, other fund claims of $183,412.89, payroll of $341,283.37 and health department claims of $460,481.94, total claims of $1,109,205.03, vouchers 39118 through 39358 and J-1 through J-202. On a voice vote, the motion carried unanimously.

Having completed his report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Finance, Claims and Accounts Committee as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

A discussion was held on the renewal of the Workman’s Compensation Contract. It was moved by Commissioner Timmer, supported by Commissioner Shackleton to advertise for Workman’s Compensation quotes, with a deadline of December 10, 2005. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to recommend approval of Resolution number 05-24 as follows:

CHIPPEWA COUNTY BOARD OF COMMISSIONERS

OPPOSE HOUSE BILL 5124

WHEREAS, House Bill 5124 recently introduced into the Michigan Legislature radically alters the intent of MCL 565.1 from facilitating methods of acquiring copies and researching records to mandating services, fees, contracts, special reports, payment dates, personal liability and legal consequences effectively removing any local governmental control, and

WHEREAS, Elected Officials have specific constitutional and statutory authority directing them to carry out the obligations of their offices requiring that public records be properly maintained and protected, and

WHEREAS, House Bill 5124 mandates access to all electronic records, regardless of sensitivity of information, and dictates fees of actual cost or not more than 4 cents per image for non-paper reproductions when the actual cost may exceed 4 cents an image, and

WHEREAS, House Bill 5124 will drastically reduce county revenue received in copy fees generated through the Register of Deeds Office by approximately 75%, and

WHEREAS, County records should not be available for private businesses to profit at public expense, and

WHEREAS, House Bill 5124 interferes with the statutory duty of elected officials to safeguard the actual records in the Register of Deeds Office by dictating the following requirements:

  • Mandates that the county shall reproduce the records in the medium requested if it is available.

Requires that copies be provided within 3 business days of the date stamped on on the instrument or the date of request, whichever is earlier, which means that someone requests copies two weeks after it is recorded, the Register of Deeds Office must anticipate the request eleven days in advance and provide it to the requesting party on that date or the Register of Deeds will be in violation of the law and subject to civil action.

  • Requires the electronic transfer of images on the day they are imaged.
  • Prescribes how often the county can collect fees.
  • Pits elected official against elected official and removes discretion of the courts for compliance and cost, and

WHEREAS, House Bill 5124 ignores national security concerns by making it mandatory to provide access to public records for any requesting party no matter where they reside or what organization they represent.

THEREFORE BE IT RESOLVED that the CHIPPEWA County Board of Commissioners expresses its strong opposition to House Bill 5124 and urges resistance against any attempts to restrict local control by mandating requirement on elected officials that result in private gain at the expense of the public, and

BE IT FURTHER RESOLVED that copies of this resolution be forwarded to Governor Jennifer Granholm, Senator Jason Allen, Representative Gary McDowell, the Michigan Association of Counties, and all other eighty-two (82) counties.

On a roll call vote: Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. The motion carried 7-0.

It was moved by Commissioner Cooper, supported Commissioner Moore , to recommend approval of Resolution number 05-25 as follows:

ALZHEIMER’S DISEASE MONTH

WHEREAS, Alzheimer’s disease is a progressive, degenerative disorder that attacks the brain and results in impaired memory, thinking and behavior, ultimately leaving its victims totally incapable of caring for themselves; and

WHEREAS, the eighth leading cause of death in adults , Alzheimer’s disease claims more than 100,000 lives annually, affecting males and females, ethnic and socioeconomic groups, equally; and

WHEREAS, currently there are over 4 million adults in the United States with Alzheimer’s disease, including over 175,000 people in Michigan alone; and

WHEREAS, many encouraging drug treatments have been introduced which significantly delay the onset of disease symptoms, improving the quality of life for those afflicted and reducing the strain on caregiver’s; and

WHEREAS, Chippewa County in the State of Michigan is pleased to join with the Alzheimer’s Association Michigan State Council in observing a month to address the need for information and assistance in dealing with and eventually eradicating this disease;

NOW, THEREFORE, Chippewa County does hereby declare the month of November 2005 as ALZHEIMER’S DISEASE MONTH in Michigan.

On a roll call vote: Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. The motion carried 7-0.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to recommend approval of Resolution number 05-26 as follows:

CHIPPEWA COUNTY BOARD OF COMMISSIONERS

SUPPORTS EXPANDING THE WINDOW OF OPPORTUNITY

FOR CHILDREN’S SERVICES IN THE COMMUNITY

WHEREAS, tax dollars are scarce and should be reserved for important public efforts which demonstrate results; and

WHEREAS, state and local planning efforts for children, families or adults, without the inclusion of all stakeholders, has led to fragmentation and lack of accountability of the systems at the local level leading to poor outcomes for Michigan’s children; and

WHEREAS, state government has expressed a desire to manage its resources based on principles of prioritizing spending and eliminating programs and services that are least valuable to the citizens; and

WHEREAS, children and families with high service and resource needs depend upon a myriad of different public organizations to be successful; and

WHEREAS, the developmental period of childhood is a vital window of opportunity for growth and to build resiliency which has a lifetime impact; and

WHEREAS, families are the primary source of nurturing, permanency and support for children and need the support of communities to be successful in raining children with vulnerable/challenging needs to be productive members of their community; and

WHEREAS, the Governor has recognized the need for coordination of state agency resources for children and has created the Director’s Interagency Group and The Children’s Action Network; and

WHEREAS, the Michigan Mental Health Commission identified the need for many service delivery improvements to effectively provide improved access and continuity of care for Michigan ’s children and youth; and

WHEREAS, community-based care has demonstrated itself to be the most cost-effective care alternatives; and

WHEREAS, evidence-based practices are emerging for children which demonstrate positive and predictable outcomes worthy of public investments; and

WHEREAS, collaborative service models such as “Wraparound” or “Family to Family” which coordinate multiple resources on behalf of children and families with multiple needs have demonstrated superior outcomes; and

WHEREAS, collaborative planning to align local services is an efficient and cost-effective tool which maximizes the value of dollars invested; and

WHEREAS, early assessment and intervention are proven to further enhance savings by preventing more costly services from being utilized; and

WHEREAS, comprehensive coordinated assessments in a community setting are created when planning, training, implementation, outcomes and accountability are generated jointly by all participating stakeholders with overt attention to cultural and racial competency

NOW THEREFORE BE IT RESOLVED, that community-based system of care strategies that have demonstrated their efficacy and resources that support them should be protected and prioritized within the appropriations process; and

BE IT FURTHER RESOLVED, that the Executive Office convene state and local planning groups in concert with local collaboration to results in the comprehensive action plan for the coordination and implementation of services to Michigan’s children and their families; and

BE IT FURTHER RESOLVED, that any community-based care policy initiative that requires local planning and utilizes state financial support should show evidence of the inclusion of all local stakeholders; and

BE IT FURTHER RESOLVED, that blended funding models need to be implemented immediately to further promote local collaboration; and

BE IT FURTHER RESOLVED, that the state must continue to identify, disseminate and support Evidence-Base Practices specific to children with serious emotional disturbances and developmental disabilities in Michigan; and

BE IT FURTHER RESOLVED, that all community mental health directors and board leadership will share this resolution with other stakeholders in their local communities such as collaborative bodies, and encourage the endorsement of this resolution or another like it which promotes values, priorities and public funding for such programs and services for Michigan children with serious emotional disturbances and developmental disabilities and their families described herein;

BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to Governor Granholm, Members of the Legislature, all state department heads whose responsibilities include Michigan children, all community mental health directors and board chairs, local Department of Human Services directors, local family court judges, all intermediate school superintendents and the Michigan Association of Counties.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. The motion carried 7-0.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to recommend approval of Resolution number 05-27 as follows:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF MERRILL LEWIS

The appreciation of the Chippewa County Board of Commissioners, and the residents of Chippewa County , is extended to Merrill Lewis, for:

His dedicated services as appointed Board Member of the Hiawathaland Library Cooperative for Chippewa County , for the past several years.

His untiring efforts in promoting Hiawathaland Library Cooperative as the service agency for public libraries in a four county region.

His unceasingly and consistent work for what he knew was the best for Hiawathaland Library Cooperative and Chippewa County.

His deep personal commitment, reflected in the tireless quest for excellence and the hours of time spent in his work on various beneficial projects.

It is altogether fitting and proper that the Chippewa Count Board of Commissioners should honor this man, for over the years he has honored us by his selflessness, his devotion to duty, and his care and concern.

Upon his term ending from the Hiawathaland Library Cooperative as Chippewa County’s appointee, our wish for Merrill Lewis can be no less than this: as he has blessed lives of all with his kindness, care and concern, a gracious thank you for a job well done, and wish him continued success in which he so richly deserves.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. The motion carried 7-0.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to recommend approvable of Resolution number 05-28 as follows:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION OF

JAY PORCARO

LET IT BE KNOWN, that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their appreciation and gratitude to JAY PORCARO for his eighteen (18) years of service as a member of the Chippewa County Board of Canvassers, serving seventeen (17) as the Chair.

JAY PORCARO has served the citizens of Chippewa County in a manner above reproach, and for this we extend our thanks.

JAY PORCARO has served his community as a contributing volunteer in many organizations. His constructive suggestions, his high performance standards, his kind friendship, his professionalism, his enthusiasm, and his inspiration to always do the right thing, has placed him in the highest of categories.

JAY PORCARO has brought recognition to himself, the community and the County of Chippewa. The Chippewa County Board of Commissioners, on behalf of the residents of Chippewa County, extends their appreciation to a gentle man who is thoughtful, caring, involved and dedicated, and who made a favorable impact on the betterment of life in Chippewa County.

IN SPECIAL TRIBUTE, therefore, upon his term ending, this document is signed and dedicated to honor JAY PORCARO, for his countless contributions to Chippewa County. We join together to extend to JAY PORCARO a gracious thank you for a job well done, and wish him continued success in which he so richly deserves.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. The motion carried 7-0.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to construct a resolution/letter from the County Board of Commissioners to Lake Superior State University asking them to reconsider/reevaluate the historical value of certain building sited for demolition.

On a voice vote, the motion carried with Commissioners Shackleton and Moore voting no.

Commissioner Shackleton wanted the minutes to document that his vote of no is not reflective of his lack of concern for historic buildings, but the appropriateness of the County telling the University what they should do.

Discussion was held on the County Administrator/CFO vacant position.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to request that the top two candidates (by consensus at the last Work Session; those being Joseph Bixler and Kristy Ryan) be invited for an additional interview session with the Commission. Time and date to be set. On a voice vote, the motion carried unanimously.

Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 8:04 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman