The Chippewa County Board of Commissioners met in Special Session on Thursday, December 29, 2005 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.
Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay
Also Present: Marilyn McDonald, County Treasurer , Tina Ojala, Diane Cork, County Clerk and Chuck Leonhardt
It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to amend the agenda as presented to include the Finance Committee meeting of December 22, 2005. On a voice vote, the motion carried unanimously.
It was moved by Commissioner Postula, supported by Commissioner Timmer, to include the non-union employees pay increase on the agenda. On a voice vote, the motion carried unanimously.
Both carried motions will be addressed after item number 4, Budget Adjustments for 2005.
Chuck Leonhardt, Gillett, Halvorsen and Leonhardt CPA, presented the FY2005 Chippewa County Fund Analysis to the Board. The allocated budgets, revenue and expenditures were reviewed for each fund account. It was noted that the accrued wages for the final 2005 payroll were not included in the Fund Analysis.
It was moved by Commissioner Moore, supported by Commissioner Timmer, to ratify the General Ledger as presented and discussed and include beginning of the year fund balances in the budget. See Exhibit 1 . On a voice vote the motion carried unanimously.
It was moved by Commissioner Moore, supported by Commissioner Timmer, to approve the FY2005 Budget Adjustments as presented by Mr. Leonhardt and discussed by the Board. See Exhibit 2 . With the budget per general ledger ratified and the amendments from Exhibit 2 approved, a final budget by fund with fund balances was prepared. See Exhibit 3. On a voice vote, the motion carried unanimously.
It was moved by Commissioner Cooper, supported by Commissioner Moore, to pre-approve the transfer if expenses exceed revenues in any fund to eliminate the deficit. On a voice vote, the motion carried unanimously.
A synopsis of the FY2005 budget meeting summary is attached as Exhibit 4.
A brief recess was taken at 6:52 p.m. to enable Mr. Leonhardt to double check the figures presented to the Board.
The Board reconvened at 7:13 p.m.
Mr. Leonhardt continued with the following General Fund Revenue Adjustments. Those being:
It was moved by Commissioner Moore, supported by Commissioner Timmer, to recommend approval of the above revenue adjustments. On a voice vote, the motion carried unanimously.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the Finance, Claims and Accounts Committee minutes of December 22, 2005 as presented. On a voice vote the motion carried unanimously.
It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the Enhanced Access to Public Records Policy pursuant to the authority, guidelines and provisions of the Enhanced Access to Public Records Act, 1996 P.A. 462 MCL 15.443 et seq, as amended. On a roll call vote, Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. The motion carried 7-0.
It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to recommend approval of General Fund Claims of $122,863.43, Other Fund Claims of $381,221.12, Payroll of $5,060.08 and Vouchers #39569 thru 39707 and L-1 through L-108 for a total of $509.144.63. On a voice vote, the motion carried unanimously.
It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend approval of a 3% raise to all non-union employees for FY2006 and to change the Community Blue Health Insurance Policy as presented to the Board for all non-union employees. On a voice vote, the motion carried with Commissioner Cooper voting no.
It was moved by Commissioner Moore, supported by Commissioner Timmer, to accept the 2006 budget as proposed and pass the Fiscal Year 2006 Budge Resolution and General Appropriations Act as follows:
FISCAL YEAR 2006 BUDGET RESOLUTION AND
GENERAL APPROPRIATIONS ACT
WHEREAS, the Chippewa County board of Commissioners (“Board”) has examined the Fiscal requests for 2006 of the various departments, agencies, court, offices, and Activities (“Activity Centers”) that must legally finance or assist in financing, and
WHEREAS, the Board has taken into consideration the fact that there are required functions of county government or operations which must be budgeted at a serviceable level in order to provide statutory and constitutionally required services and programs; and
WHEREAS, the County Controller’s Office, on behalf of the Board, has interviewed officials responsible for providing such mandated services to determined serviceable levels and the funds to sustain such levels; and
WHEREAS, the Board has determined the amount of money to be raised by taxation necessary for expenditures and liabilities for the 2006 fiscal year and has order that money to be raised by taxation within statutory and constitutional limitations; and WHEREAS, the Uniform Budgeting and Accounting Act (Act 2, P.A. 1968, as amended, being MCL 141.421 through MCL 141.440a) requires that the Board enact a general appropriations act designed to meet county-funded expenditures.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. That the 2006 Chippewa County budget for the General Fund which is incorporated by reference herein, is hereby adopted on a basis consistent with the Chippewa County policies regarding the expenditure of funds as well as the conditions set forth in this resolution.
2. That the County Treasurer is hereby directed to collect millage for the County’s operation as follows:
|a. Allocated Operating Millage||6.0373 mills|
|b. Voted Operating Millage||0.9779 mills|
|c. Voted Operating Millage for Fire and Ambulance||0.4213 mills|
|d. Voted Operating Millage for Recycling||0.4908 mills|
|e. Voted Operating Millage for Jail Renovation and Maintenance||0.6000 mills|
3. That this budget reflects a reasonable allocation of available resources to the various County departments, boards and agencies, and allows for all mandated services, programs and activities, including the courts and the constitutional and statutory office, to be performed at reasonable, necessary, and serviceable levels or at even more than adequate levels of performance.
4. That the amounts indicted in the following “budgetary Detail” are hereby appropriated from the general Fund and other funds of Chippewa County according to the Activity Center (Department) contained in that detail which is incorporated herein by reference, and that such appropriations shall be restricted to the functioning of those Activity Center (Department) and by the provisions of this Act.
On a roll call vote, Commissioners Postula, Shackleton, Timmer, LaJoie, Moore and Kay voted yes. Commissioner Cooper voted no. The motion carried 6-1.
Having no further business, it was moved by Commissioner Postula, supported by Commissioner Moore, to adjourn the meeting. On a voice vote, the motion carried and the meeting did adjourn at 7:17 p.m.
Diane S. Cork, Clerk
Earl Kay, Chairman