The Chippewa County Board of Commissioners met in regular session on Monday, March 13, 2006 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, MI 49783

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Scott Brand, Evening News, Don and Chris McLean, Kelly Beaune Assistant to the Controller, Marilyn McDonald, County Treasurer , Jeff Moran, Sheriff, Will Karr, Cathy Edgerly, Jaclyn Goetz, Paul Pozal, Jane Duffield, Michael Hinds, Sharon Smith, Heather Smith, Anthony Irwin, Kathy Albon, Kristan Hartman, Chris Edgerly and Diane County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the County Board minutes of December 29, 2005, Public Hearing minutes of February 13, 2006, regular Board minutes of February 13, 2006, Special Board minutes of February 21, 2006 and the City/County Liaison Committee minutes of November 29, 2005 and March 2, 2006.

On discussion: Commissioner Cooper would like to have a comment he made at the meeting of February 21, 2006 to be placed in the minutes to read: He felt both candidates were extremely qualified, they just had different areas of expertise.

With the addition of Commissioner Cooper’s comments added to the February 21 meeting minutes, on a voice vote the motion to approve the above meeting minutes carried unanimously.

PUBLIC COMMENTS:

Cathy Edgerly addressed the County Board concerning traps being set and injuring/killing pets. This matter will be referred to the next Natural Resource Committee meeting.

Don McLean addressed the County Board re: Hiawatha Behavioral Health

CONTROLLER’S REPORT- Informational Purposes Only

OLD BUSINESS:

TAX ALLOCATION BOARD APPOINTMENT: A letter of interest was received from William Karr to serve on the Tax Allocation Board.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to appoint William Karr as a member of the Tax Allocation Board to fill the position as a member not officially connected with or employed by a local or county unit. After calling for nominations three times and hearing no further nominations, on a voice vote, the motion carried unanimously.

HIAWATHA BEHAVORIAL HEALTH BOARD APPOINTMENTS:

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to reappoint Earl Kay and James Moore to the Hiawatha Behavioral Health Board. On a voice vote, the motion carried unanimously. Term to expire March 31, 2009.

E.D.C. BOARD APPOINTMENT: (Board Chair Appointment)

It was moved by Commissioner Moore, supported by Commissioner Postula, to concur with the Board Chairman’s recommendation of appointing Aaron Hopper to the E.D.C. Board. On a voice vote, the motion carried unanimously. Term to expire March 31, 2011.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – No meeting

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – 3-6-06

Annex repairs/maintenance

Prosecuting Attorney Peppler submitted a memo regarding repairs that have not been completed in his office. A contractor with a remedial certificate has been difficult to locate.

It was moved by Commissioner Postula, supported by Commissioner Timmer, to forward a copy of the report from Mackinac Environmental and have the contractor work with Mackinac Environmental directly to complete the job. On a voice vote, the motion carried unanimously.

An estimate of $8,400 was received to remove and replace all defective brick and mortar joints on the west side of the Courthouse Annex.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to seek bids for the removal and replacement of all defective bricks on the west side of the Courthouse Annex. On a voice vote, the motion carried unanimously.

Bid/Quotes

Bids for carpet cleaning were received from two companies with a low bid from Atlas Cleaners of $.12 per square foot and $.15 per square foot from Chippewa Service & Supply.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to set up a schedule for carpet cleaning with Atlas Cleaning and proceed. On a voice vote, the motion carried unanimously.

Quotes for preparation and painting of offices were requested from two contractors, with only one response. Keith Bumstead estimated $850.00 for the Register of Deeds office and the two Controller’s offices. These offices were used for estimation purposes only.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to establish a schedule for offices to be re-painted and to proceed. On a voice vote, the motion carried unanimously.

Estimation to clean, sand and varnish the wood flooring on the 2nd and 3rd floor were also requested with an estimate of $350.00 from Keith Bumstead.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to schedule the floor refinishing with Keith Bumstead. On voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the report of the Building, Grounds & Jail Committee as presented. On a voice vote, the motion carried unanimously.

Legislative & Natural Resources – Richard Timmer – 2-28-06

Soil and Sedimentation Program

The Soil and Sedimentation Permit process has become a problem area in the Building Inspection Office. At this time the Conservation District is ready to set up and work a plan and a fee chart to start processing the Soil and Sedimentation permit.

It was moved by Commissioner Timmer, supported by Commissioner Shackleton, to proceed with the transferring of the Soil and Sedimentation permit process to the Conservation District with a three year review. On a voice vote, the motion carried unanimously.

Building Inspection Department – fee Schedule

The Committee discussed the proposed building fee permit increases.

It was moved by Commissioner Timmer, supported by Commissioner Shackleton, to approve the changes to the Chippewa County Building Inspection fee schedule as presented. On a voice vote, the motion carried with Commissioner LaJoie voting no.

Animal Control Shelter – Fee Schedule

The proposed additional and increased fees for the Chippewa County Animal Control Shelter were discussed.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the changes to the Chippewa County Animal Control Shelter as presented. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Legislative & Natural Resources Committee as presented. On a voice vote, the motion carried unanimously.

Computer Committee – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer – 3-9-06

Earl Kay was asked to be a voting member due to the absence of Ted Postula

10 Desktop Computers

The Committee received and reviewed bids received from three vendors.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the bid from National Office Products at a cost of $8,900.00. On a voice vote, the motion carried with Commissioner Cooper voting no.

Vehicle Bid

The Committee received and reviewed the bid summary for the purchase and/or lease of up to three (3) vehicles. The BOC previously approved $38,400 in the FY06 budget vehicle line item. The low bid from Sadler Motors for three 2006 Chevy Impala’s is $62,055. In addition, $3,500 is needed to transfer equipment to the new vehicles for a total line item amount of $65,555. A total of $27,155 would need to be transferred from the general fund balance to the vehicle line item for the purchase.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the low bid from Sadler Motors, Inc, of $62,055 to purchase three vehicles and to adjust the FY06 budget. On a voice vote, the motion carried unanimously.

Annex Elevator

The Committee reviewed the Courthouse Annex Elevator contract, as requested the Committee received a proposal from Otis Elevator to service and maintain the Courthouse Annex elevator.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the service contract with Otis Elevator and to cancel the contract with Schindler elevator at an approximate cost of $525.00. On a voice vote, the motion carried unanimously.

Membership Dues

The Committee reviewed the Chippewa County Multi-Purpose Collaborative Body dues invoice for $100.00.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the payment of $100.00 for the Chippewa County Multi-Purpose Body. On a voice vote, the motion carried unanimously.

Conservation District

The Committee was asked to submit a letter of support to the Conservation District to receive a grant to establish a Watershed Assessment Plan.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve a letter of support to be sent to the Conservation district to establish a grant for a Watershed Assessment Plan. On a voice vote, the motion carried unanimously.

2% Fund Request

The Committee received two 2% funding requests: one from the Boys and Girls Club and another from the Soo Theatre Project.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the requests from the Boys and Girls Club and Soo Theatre Project to be the pass through agent for these funds. On a voice vote, the motion carried unanimously.

FY06 Community Corrections

The Community Corrections contract for fiscal year beginning October 1, 2005 was submitted for approval and signature.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the contract as submitted and authorize the Chairman to sign. On a voice vote, the motion carried unanimously.

2006 Survey & Remonumentation

County Surveyor Bill Karr addressed the Committee regarding the revised Remonumentation Grant applications. The County will be receiving $149,324 in grant monies for the project.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to concur with the changes of the revised FY06 Remonumentation grant and to approve the service contracts for Meridian Consultants and Northwoods and to have the documents signed by BOC Chairman. On a voice vote, the motion carried unanimously.

Juvenile Accountability Block Grant

A work service contract was received to review and approve. The grant covers the funding for the Community Services Supervisor at $9.00 per hour plus social security. Grant amount not to exceed $4,875.00.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the Juvenile Accountability Incentive Block Grant as presented. On a voice vote, the motion carried unanimously.

S.A.N.E.

The Committee was asked to approve for signature the Byrne Memorial Formula Grant Program subcontract.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the subcontract for signature. On a voice vote, the motion carried unanimously.

Out-of-State Travel

The Committee reviewed a request from the Chippewa County Health Department seeking approval for travel to Minneapolis, Minnesota for Nancy Mongene to attend a wound and ostomy conference.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the travel request as presented. On a voice vote, the motion carried unanimously.

Friend of the Court

The Committee received notice from the Friend of the Court office requesting temporary 40 hours per week from March 16-March 31, 2006 for employees to cover the workload for the Office Manager while on STD . The increase in wages will be off-set by IV-D contract and the reduction of pay due to the STD leave.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the request as presented. On a voice vote, the motion carried unanimously.

Finance – FY06 Appropriation

A request from the East Mackinac Conservation District was received by the Committee.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve and pay the full FY06 appropriation to the Chippewa East Mackinac Conservation District in the budgeted amount of $22,000. On a voice vote the motion carried unanimously.

Establish Special Fund

The Chippewa County Sheriff’s Department has been awarded from the Office of Highway Safety Planning a grant in the amount of $26,495 plus an additional $5,000 for equipment. The grant monies will be used for Safety Belt and Impaired Driving Enforcement.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to establish a special fund for Grant “Safety Belt and Impaired Driving Enforcement” per grant specifications. On a voice vote, the motion carried unanimously.

Snowmobile Grant Fund

During the FY2006 budgeting process, the general fund, department 342 – snowmobile patrol budget did not have completed figures. The County has now received the State grant information with corrections needing to be made as follows:

101-342-704.000 increase 5,667
101-342-707.100 increase 196
101-342-707.200 increase 29
101-342-707.310 increase 88
101-342-715.000 increase 3,453
101-342-742.000 increase 5,927
101-342-979.000 increase 7,750
  Total Change 23,110

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the FY2006 Budget adjustment as presented. On a voice vote, the motion carried unanimously.

Claims and Accounts

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend approval of general fund claims totaling $269,493.15, other fund claims of $313,383.93, payroll of $395,452.95 and health department claims of $537,395.93, total claims of $1,479,725.96, vouchers 39990 through 40255 and B-1 through B-127. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to amend the previous motion to pay the bills that the County has incurred for the defense of the law suit brought upon the County by Prosecuting Attorney Peppler and to charge those bills to the Prosecutor’s budget. (The bills being specific to Attorney Steven Cannello) On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Finance, Claims and Accounts Committee as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

VETERAN’S AFFAIRS APPOINTMENT:

It is the recommendation of the Veteran’s Affairs Board to reappoint Brooks Partridge for a four year term to expire 3-31-2010.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to concur with the Veteran’s Affairs Committee recommendation to reappoint Brooks Partridge as a member of the board. On a voice vote, the motion carried unanimously.

Commissioner Moore gave the Commission an update on the MAC Conference that he recently attended re: revenue sharing

Commissioner Shackleton talked about the direction the County Board is taking in regard to the County Controller position. To establish the appropriate both authority and responsibility that it would be appropriate for the County Board to name Kelly Beaune the Acting Controller until such time that the Board does something different.

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to name Kelly Beaune the Acting County Controller until such time the Board does something different. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer to adjourn. On a voice vote, the motion carried unanimously. Thereupon the Board did adjourn at 7:59 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman

A complete recorded tape for the above meeting can be obtained from the Chippewa County Clerk