The Chippewa County Board of Commissioners met in regular session on Monday, April 10, 2006 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Debbie Sirk, Don and Chris McLean, Will Karr, Kelly Beaune, Sharon Kennedy and Diane Cork It was moved by Commissioner LaJoie, supported by Commissioner Postula, to acknowledge the correspondence received in the Clerk’s Office, and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the County Board minutes of March 13, 2006, with a correction on Page 2, paragraph 2:

Reads: “It was moved by Commissioner Shackleton, supported by Commissioner Postula, to reappoint Earl Kay and James Moore to the Hiawatha Behavioral Health Board. On a voice vote, the motion carried unanimously. Terms to expire March 31, 2009.”

Should read: “It was moved by Commissioner Shackleton, supported by Commissioner Postula, to reappoint Earl Kay and James Moore to the Hiawatha Behavioral Health Board. On a voice vote, the motion carried with Commissioner Cooper voting no.”

With the correction, the motion carried unanimously.

PUBLIC COMMENTS:

Debbie Sirk addressed the Board concerning answers she had received to questions she had asked at a previous board meeting.

Chris McLean read a statement re: Hiawatha Behavioral Health

CONTROLLER’S REPORT – Kelly Beaune – Informational purposes only, no action items necessary

It was moved by Commissioner Cooper, supported by Commissioner Moore, to submit to MAC and to our Legislator that the Chippewa County Board of Commissioners go on record opposing HB 5831 and HB 5832 concerning legislation that the County Road Commission Boards be abolished. On a voice vote, the motion carried unanimously.

OLD BUSINESS:

Brian Bartlett, Information Systems, requested permission from the Board to dispose of expired computer assets by offering them to the community.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to direct the Information Technology Department to give the public one opportunity to take these items for free and what ever is left, dispose of. On a voice vote, the motion carried unanimously.

Commissioner Cooper addressed his concerns about retro pay possibly due to select employees. This matter will be discussed at the next Personnel Committee meeting.

Commissioner Shackleton voiced concerns about the Audit Report. It was noted that Chuck Leonhardt will be attending the May County Board of Commissioners meeting.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – No meeting

Equalization & Apportionment – Jim Moore – 4-7-06

Equalization Director Kennedy presented the 2006 County Equalized Values. It was explained that pursuant to PA 512 of 2005, all of the “PILT” properties owned by the State of Michigan, and commonly known as “State Ag” property was shifted off of the ad valorem assessment roll onto a new roll, and that as the State of Michigan is one of the County’s top ten taxpayers, therefore the equalized ad valorem value of agricultural property in the County decreased significantly. These properties will continue to be taxed on the special roll, but only at the 2004 tax rates.

It was moved by Commissioner Moore, supported by Commissioner Timmer, that the equalized values as presented be adopted as reported and that all state required forms be completed and filed as required by statute.

Discussion was held studies being held in townships as to assessments of individual properties.

On a voice vote, the motion carried with Commissioner Postula voting no.

Equalization Director Kennedy explained that staff members will be attending annual required continuing education classes in June, which may necessitate the office closing for one or possibly two days in order to accommodate staff.

It was moved by Commissioner Moore, supported by Commissioner Cooper, that reasonable measures may be taken during the trainings, including closing during lunch hours, to allow staff required breaks, etc. while the office is short staffed due to staff members attending classes. Any full day closures would only occur after advising the Commission. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to accept the Equalization Committee report as presented. On a voice vote, the motion carried unanimously.

Health & Social Services – Ted Postula – No meeting

Building, Grounds and Jail – Earl Kay – 3-31-06 – Informational purposes only, all items will be handled thru the Finance, Claims and Accounts Committee report

It was moved by Commissioner Timmer, supported by Commissioner Postula, that the report of the Building, Grounds and Jail Committee report be accepted as presented. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – 3-21-06 – no action items necessary

It was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the report of the Legislative and Natural Resource Committee as presented. On a voice vote, the motion carried unanimously.

Computer Committee – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer – 4-6-06

Laura Aikens of the Superior Health Support Systems gave the Committee a brief review of Sunset Manor since Superior Health Support Systems undertook the operations and the improvements to the facility. The group is seeking a letter of support to seek funding from the U.S. Department of Agriculture, to rehabilitate the Sunset Manor Facility. It was noted that this request has no debt obligations.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the request of a letter of support to the Superior Health Support Systems to seek funding from the U.S. Department of Agriculture. On a voice vote, the motion carried unanimously.

Don Riley of C-L-M Community Action Agency addressed the Committee regarding the Senior Nutrition Program, and its projected budget deficit. He reviewed the number of meals served, including the home delivered meals program, including the breakdown by County. Chippewa County accounts for 65% of the congregation meals and 51% of the home delivered meals. Mr. Riley reviewed the recommendations of the CAS Board to begin the process of the closure of Rudyard and Sugar Island Senior Center, including the difficulty of reopening a center after it has been closed.

It was moved by Commissioner Timmer, supported by Commissioner Shackelton, to recommend approval of an addition $30,000 appropriation for FY2006 to the Senior Nutrition Program with no contingent upon the final audit. On a voice vote, the motion carried unanimously.

The Committee reviewed the bid summary for the purchase of a snow machine and trailer for the Sheriff’s Department. Two bids were received and met bid requirements, Northstar Motor Sports bid of $7,420.00 was the low bid.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to recommend approval of the low bid from Northstar Motor Sports of $7,420.00 to purchase the snow machine and trailer as specified in the bid. On a voice vote, the motion carried unanimously.

The Committee reviewed two bids received to remove, replace, wash, prep and paint the two northern most Westside elevations of the Courthouse Annex.. Discussion of the original bid was brought up and questioned as to why the building was painted.

It was moved by Commissioner Moore, supported by Commissioner Postula, (in committee) to table the awarding of the bid until clarification is sought.

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to take the tabling motion off the table for discussion at tonight’s meeting. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the low bid of the repainting in the amount of $8400.00.

Discussion followed on painting versus staining, water damage, repair of the bricks, bid specs and maintenance.

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to table this issue for purposes of clarifying and making sure that the job will get done right. On a voice vote, the motion carried unanimously.

The Committee reviewed two bids received for the purchase, installation and maintenance for a copier meeting the bid specification set by the Chippewa County Health Department.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the low bid from National Office Supply of $13,849 and to forward the recommendation to the Health Department. On a voice vote, the motion carried unanimously.

The Committee reviewed the bid summary for the purchase of personal protective equipment for the Sault Ste. Marie Fire Department with $40,000 being dedicated from the 2006 State Homeland Security Grant Program and the balance being paid for by the City of Sault Ste. Marie.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the bid from Westshore Fire in the amount of $74,293.50 to purchase SCBA Ap50 4500 psi self contained breathing apparatuses. On a voice vote, the motion carried unanimously.

Director Tim McKee reviewed the requirements for use of Title III monies, with the County opting to commit these funds to search, rescue and emergency services, as well as fire prevention and County planning.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the request for Title III Michigan DNR funds expenditures not to exceed $50,973.27. On a voice vote, the motion carried unanimously.

The Committee received two 2% fund requests to be authorized; one for the School Health Clinic (CCHD) and another from the Chippewa County Animal Control Shelter Humane Education Program.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the authorization for the Chairman to sign both the School Health Clinic and the CCACS Humane Education 2% requests. On a voice vote, the motion carried unanimously.

The Committee received a request from the Chippewa County Sheriff’s Department seeking approval for travel to Longmont, Colorado for Allen Allen to attend a MMRMA sponsored training “Administering the Small Jail” with no travel, lodging, meals or registration expenses.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the travel as presented. On a voice vote, the motion carried unanimously

The Committee received notice from the Upper Peninsula Resource Conservation and Development Council regarding $300.00 in dues and confirmation of the County’s appointee and alternate.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the payment of $300.00 in dues and to confirm Richard Timmer, Appointee and Earl Kay Alternate to the UP RC & D Council. On a voice vote, the motion carried unanimously.

Motions from the March 31, 2006 Building and Grounds Committee were discussed by the Committee, the first motion being offer from Commissioner Timmer, supported by Commissioner Postula, to seek and forward engineering figures from Wigen, Tincknell, Meyer and Associates.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to seek the engineering figures from Wigen, Tincknell, Meyer & Associates.

Discussion followed on County office space occupying three different buildings and the reasons why District Court needs additional space and remodeling. The State Court Administrator’s Office has made recommendations due to safety factors and needs.

On a voice vote, the motion carried with Commissioner Cooper voting no.

The second motion from the Building and Grounds Committee offered by Commissioner Timmer, and supported by Commissioner Postula, to purchase the City portion of the City/County Building and to forward a letter to the City Manager Spencer Nebel indicating the same.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to negotiate to buy the City/County Building. On a voice vote, the motion carried unanimously.

The monthly claims and accounts report was presented.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie to recommend the approval of general fund claims totaling $145,662.34, other fund claims of $176,191.96, payroll of $536,867.76 and health department claims of $437,313.93, for total claims of $1,296,035.99 and vouchers 40256 through 40450 and C-1 through C-161. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Finance, Claims and Accounts Committee as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

It was moved that a piece of property located on Sugar Island owned by the County will be up for bids on May 17-06 at 10:00 a.m.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to recommend that a letter be sent to Pat Rodman, (HBH) telling him that the Chippewa County Commission does not appreciate him sending letters to Mackinac, Schoolcraft and Chippewa Counties telling them who HBH wants on the Board and a second letter sent to Sam Harma and Lisa Hinkston regarding a letter that was sent to Mackinac County about a meeting between Chippewa and Mackinac Counties.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to amend the previous motion to included in the letter that Chippewa County Commissioners answer to the citizens of Chippewa County and they will do what they think is best, that they will meet with any governmental unit that they think appropriate over any subject they think is appropriate.

On the amendment to the motion, on a voice vote, the motion carried unanimously.

On the motion to send the letter, on a voice vote, the motion carried with Commissioner Moore voting no.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 8:29 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman