The Chippewa County Board of Commissioners met in regular session on Monday, September 11, 2006 at 7:00 p.m. in the Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Marilyn McDonald, County Treasurer Scott Brand, Evening News, Frank Blissett, Sharon Kennedy, Equalization Director/Register of Deeds, Don and Chris McLean and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and, if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Postula to approve the County Board minutes of August 14, 200 with the following corrections:

Under Public Comments (Page 1): The first sentence reads “Ken Willis addressed the Board with concerns involving the services provided by Richard Dunn, Attorney, for the Chippewa County Road Commission”.

The sentence should read: “Ken Willis addressed the Board with concerns involving the services provided by Jim Dunn, Attorney, for the Chippewa County Road Commission”.

On Page 7, paragraph 4: The sentence reads: This radio system interfaces with windows”.

The sentence should read: “This radio system interfaces with Windows”.

With the above corrections, the motion carried unanimously.

PUBLIC COMMENTS:

Chris McLean read a prepared statement re: HBH project to renovate, add on or purchase more buildings for the Manistique Office and feasibility study.

Don McLean: Reconsideration of Public Comments added into the County Board minutes.

CONTROLLER’S REPORT – Informational purposes only, no action items necessary

OLD BUSINESS: None

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – August 28, 2006 – No action items necessary

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to accept the report of the Personnel Committee as reported. On a voice vote, the motion carried unanimously.

Equalization – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – Meetings of 8-22 and 8-29-06

It was noted that the meeting of August 29, 2006 the meeting started at 10:00 a.m. and not 7:00 p.m. and the motion to adjourn was moved by Earl Kay.

With these corrections, it was moved by Commissioner Moore, supported by Commissioner Postula, to accept the two reports of the Building, Grounds and Jail Committee. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – 8-16, 2006

The Committee reviewed a copy of Bruce Township’s proposed master plan as comments needed to be submitted to Bruce Township within 95 days.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the Bruce Township Master Plan as presented, and to send correspondence indicating that the document was a well written and positive outlook for the Township, with the County having no additional comments or suggestions. On a voice vote, the motion carried unanimously.

(These minutes need to be approved as a whole at the meeting of October 9, 2006)

Computer – Don Cooper – No meeting

Finance, Claims and Accounts – Richard Timmer – 9-7-06

It was noted that “Other Commissioners Present and Members Absent” were transposed. Earl Kay and Scott Shackleton were in attendance.

The IV-D contracts from the August Finance meeting were re-presented as the motion to approve was inadvertently missed in the minutes from August.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the Friend of the Court Medical and IV-D contracts and the Prosecuting Attorney IV-D contract as previously presented. On a voice vote, the motion carried unanimously.

The Committee received a Resolution in Appreciation and Special Recognition of Verna Lawrence to be approved.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve Resolution 06-05 in Appreciation and Special Recognition of Verna Lawrence as presented. On a roll call vote, Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Earl Kay voted yes. The motion carried 7-0.

The committee reviewed three bids to purchase 200 cases of copier paper. Bids were as follows: Sault Printing $5,698, National Office Products $5,540 and Quill Corporation (Illinois based company) $5,180.00.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to authorize the purchase of 200 cases of copier paper from the local vendor National Office Supplies bid in the amount of $5,540.00. On a voice vote, the motion carried unanimously.

The Committee reviewed a Canvass Board member travel request from Clerk Diane Cork.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to leave the authorization of travel up to Clerk Diane Cork regarding the Canvass Board. On a voice vote, the motion carried with Commissioner Cooper voting no.

A motion from the Personnel committee meeting of August 28, 2006, was reviewed by the Committee. The Personnel Committee received a letter requesting 40 hours per week for Marcy Wilson and Catherine Renner, due to changes in technology and Administrative Order 2004-7. The payroll would increase approximately by $3,885.88 to cover increased hours through December 31, 2006.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the increase of hours for Marcy Wilson and Catherine Renner to 40 hours per week until December 31, 2006. On a voice vote, the motion carried unanimously.

The Committee was updated on previous budget adjustments, and received a current fund analysis. The Committee was also requested to approve the following budget adjustments:

 

Date Fund Activity Account R/E Budget Amendment Amended Budget
9/11/06 101 983 998.232 E 4,000.00 -500.00 3,500.00
9/11/06 232 0 998.101 E 0.00 27,699.00 27,699.00
9/11/06 216 0 998.101 E 2,000.00 2,000.00 2,000.00
9/11/06 595 0 998.101 E 0.00 20,000.00 20,000.00
9/11/06 101 990 998.212 E 0.00 27,500.00 27,500.00
9/11/06 101 980 998.262 E 49,297.00 9,698.00 58,995.00
9/11/06 101 975 998.291 E 11,981.00 1,519.00 13,500.00
9/11/06 101 982 998.147 E 43,200.00 11,777.00 54,997.00
9/11/06 267 0 704 E 11,000.00 10,000.00 21,000.00
               
9/11/06 101 0 699.232 R 0.00 27,699.00 27,699.00
9/11/06 232 0 699.101 R 34,944.00 -31,444.00 3,500.00
9/11/06 101 0 699.145 R 12,500.00 -2,500.00 10,000.00
9/11/06 368 0 699.101 R 27,938.00 -27,938.00 0.00
9/11/06 363 0 699.229 R 0.00 15,000.00 15,000.00
9/11/06 225 0 699.366 R 106,803.00 2,070.00 108,873.00
9/11/06 267 0 676   20,000.00 10,000.00 30,000.00

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the budget amendments as presented and approve transfer amounts as presented, but only transfer the amounts needed for each fund. On a voice vote the motion carried unanimously.

The monthly claims and accounts report was presented. The Committee also received both revenue and expenditure budget summary reports.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $181,526.68, other fund claims of $150,135.40, payroll of $371,573.18 and health department claims of $533,756.07, total claims of $1,236,991.33, vouchers 41448 through 41660 and H-1 through H-134. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the committee report as presented.

Commissioner Cooper requested a more complete budget be presented to the Commissioners before the scheduled Budget Hearings to be held in September.

On a voice vote, the motion to accept the committee report, carried unanimously.

NEW BUSINESS:

It was moved by Commissioner LaJoie, supported by Commissioner to appoint Don McLean to the Hiawathaland Library Board with a term to expire 9-30-2007. On a voice vote, the motion carried unanimously.

The Commission reviewed a Resolution re: Truth In Taxation public hearing request

Discussion was held on the millage figures that will be placed in the newspaper ad. It was explained by Sharon Kennedy and Marilyn McDonald that the figure for Voted Jail Renovation was the maximum authorized millage by law and that a lower levy figure could be used.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to use a .6 levy figure for the newspaper ad for Voted Jail Millage.

Commissioner Moore pointed out that the Resolution reads “the millage rates to which the County is entitled, as authorized by state law and approved by the electorate of the County, after reduction pursuant to MCL 211.34, are as follows”. He noted that this figure could be lowered according to what the County actually needs.

On a voice vote, Commissioners Shackleton and Cooper voted yes, Commissioners Postula, Moore, LaJoie and Timmer voted no. The motion failed.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to recommend adoption of a Resolution to schedule a Truth In Taxation Public Hearing for October 9, 2006 as follows:

RESOLUTION TO SCHEDULE A TRUTH IN TAXATION

PUBLIC HEARING

WHEREAS, the County Board has carefully examined its financial circumstances for the upcoming fiscal year, including estimated revenues, and taxable valuations of property located within the County, and has considered the allocated and extra voted millages to which the County is entitled, and determined that the levy of the millage rates listed below will be necessary for the sound management operation of the County, and

WHEREAS, the County has been informed of its current year’s millage reduction fraction by the County Equalization Director, as required by law, and has determined its maximum authorized millages accordingly, and

WHEREAS, the millage rates to which the County is entitled as authorized by state law and approved by the electorate of the County, after reduction pursuant to MCL 211.34, are as follows:

Allocated, operating 5.9314
Fire and Ambulance Voted .4293
Roads, Voted .9607
Recycling, Voted .5000
Jail Renovation, Voted .7107

WHEREAS, Pursuant to and in accordance with the provisions of MCL 24e, it will be necessary to hold a TRUTH IN TAXATION public hearing on the proposed millage rates to be imposed and that a notice of said TRUTH IN TAXATION public hearing must be published in a newspaper of general circulation at least six (6) days prior to said public hearing, and

WHEREAS, by holding said TRUTH IN TAXATION public hearing the County will increase its millage rate over such levy allowed without a public hearing by .6628 mill or 8.42%, but without said TRUTH IN TAXATION public hearing the County’s revenue will decrease by 1.82% below its previous year’s tax revenue.

NOW, THEREFORE, BE IT RESOLVED THAT: 1. A TRUTH IN TAXATION PUBLIC HEARING shall be held in the CIRCUIT COURTROOM, OF THE COURTHOUSE, LOCATED AT 319 COURT STREET, SAULT STE. MARIE, MICHIGAN, AT 7 PM ON OCTOBER 9, 2006. THE PURPOSE OF SAID TRUTH IN TAXATION PUBLIC HEARING WILL BE TO TAKE TESTIMONY REGARDING THE LEVY OF THE COUNTY’S OPERATING MILLAGES IN 2006.

2. The Clerk is hereby directed and authorized to publish a NOTICE OF TRUTH IN IN TAXATION PUBLIC HEARING, containing all pertinent information required by law, in a newspaper of general circulation at least 6 days prior to said public hearing.

On a roll call vote: Commissioners Ted Postula, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Earl Kay voted yes. Commissioner Cooper voted no. The motion carried 6-1.

Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried unanimously. Thereupon the Board did adjourn at 7:45 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman