The Chippewa County Board of Commissioners met in regular session on Monday, October 9, 2006 at 7:10 p.m. (immediately following the public hearings) in the Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners: Ted Postula, Don Cooper, Scott Shackleton, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Absent: Commissioner Richard Timmer

Also Present: Jim Shogren, Veterans Affairs, Don and Chris McLean, Sharon Kennedy, Equalization Director, Scott Brand, Evening News, Jeff Moran, Sheriff, Marilyn McDonald, County Treasurer, Derek Myerscough, Frank Blissett, Brooks Partridge, Kathy Noel, E.D.C. Director, Dale French, Bud Willis, Jesse Knoll, Merle Vollick, Mark Vollick, Bill Howland, Jeff Hagen, Regional Planning, Charles Porter, Kelly Beaune, Acting Controller and Diane Cork, County Clerk

It was moved by Commissioner Lajoie, supported by Commissioner Postula, to acknowledge the correspondence received in the Clerk Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

It was moved by Commissioner Lajoie, supported by Commissioner Postula, to approve the County Board minutes of September 11, 2006 and amended the motion to include the MAC Workshop minutes of September 18, 2006. On a voice vote the motion carried.

PUBLIC COMMENTS:

Chris McLean — Suicide in Mackinac County, HBH expenses and inclusion of statements in County Board minutes

Merle Vollick — cancellation of wrecker call and rotation of wrecker services, giving priority to Superior Towing and conflict of interest

Bill Howland — rotation of wrecker service, use of position to further business

Jeff Moran — plan to stay in wrecker business, rotation was correct, no statute against Sheriff owning business other than alcohol

This matter will be sent to the Legislative and Natural Resources Committee for discussion with an invitation to include Tim McKee, 9-1-1 Director.

CONTROLLER’S REPORT — Kelly Beaune, Acting Controller — Informational purposes only

STANDING COMMITTEE REPORTS

Personnel — Bernard LaJoie — 9-12-06

Equalization Director Sharon Kennedy addressed the Committee regarding a parcel mapping update request from Whitefish Township. Whitefish Township has approved an expenditure of $500 for the purpose of updating their Township mapping. Sharon Kennedy would like to redirect this contractual request to No Boundaries Maps and Graphics, Inc. owned by Chuck McCready, with the data used to create and data produced to be the sole property of the County.

It was moved by Commissioner Lajoie, supported by Commissioner Moore, to approve the committee report as presented. On a voice vote, the motion carried.

Equalization & Apportionment — Jim Moore — 10-4-06

Equalization Director Kennedy presented the 2006 Tax Rate Request and projection of revenues to be produced by said rates. According to law, each taxing jurisdiction must annually submit a tax rate request before any millages may be apportioned and levied. It is proposed that the County, after holding its Truth in Taxation public hearing, will levy the following millages in 2006:

Allocated, Operating 5.93 14 mills
Fire/Ambulance .4293 mills
Roads .9607 mills
Recycling .5000 mills
Jail .6000 mills

After discussion of the millages and the expiration dates of same, it was moved by Commissioner Moore, supported by Commissioner Cooper, that the stated millages be authorized to be levied as authorized by statute. On a voice vote, the motion carried.

Equalization Director Kennedy explained that according to statute, at its October session, the County Board of Commissioners must apportion all millages which will be levied in the County in the current year. She then presented two proposed Apportionment reports: One for regular ad valorem properties and a separate report for the DNR/PILT properties. The two were presented because the DNR/PILT properties in the county must be taxed at the 2004 tax rates, and therefore a separate apportionment report is required.

It was moved by Commissioner Moore, supported by Commissioner Shackleton, that the Apportionment Report itemizing the 2006 millages rates to be levied against regular ad valorem properties be adopted as presented. On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner Shackleton, that the 2006 Apportionment Report itemizing the millage rates to be levied against DNR properties be adopted as presented. On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner Shackleton, to accept the Equalization and Apportionment report as given. On a voice vote, the motion carried.

Health & Social Services — Ted Potsula — 9-29-06 (Jim Moore gave the report as Commissioner Postula was absent from the meeting)

Informational purposes only, no action items necessary

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to accept the report as given. On a voice vote, the motion carried.

Building, Grounds, & Jail Earl Kay — No meeting

Transportation — Ted Postula — No meeting

Legislative & Natural Resources — Richard Timmer — 8-16-06 (This report was given at the September 2006 Board meeting but was not approved)

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to accept the Legislative & Natural Resources Committee minutes as presented at the September 11, 2006 Board meeting. On a voice vote, the motion carried.

Finance, Claims and Accounts — Richard Timmer — 10-5-2006 (minutes read by Ted Postula)

The committee received the budget hearing meeting minutes from September 19, 20 and 26, 2006 for review and approval.

It was moved by Commissioner Postula, supported by Commissioner Cooper, to approve the Budget Hearing minutes from September 19, 20, and 26, 2006 as presented. On a voice vote, the motion carried.

The Committee received the Blue Cross and Blue Shield renewal information for 2007 and the Administrative Service Contract for signature approval. It was moved by Commissioner Postula, supported by Commissioner LaJoie, to approve and authorize signature for the renewal of the Blue Cross and Blue Shield Administrative Services Contract term January 2007 through December 2007. On a voice vote, the motion carried.

The Committee received a Municipal Employees Retirement System Participation Agreement and a Uniform Resolution to be approved for Health Care Savings Program established per Union Contracts. It was moved by Commissioner Postula, supported by Commissioner Moore, to approve and authorize signature for both the Participation Agreement and the Uniform Resolution through MERS for a Health Care Savings Program. On a voice vote, the motion carried.

The Committee reviewed a letter from MMRMA regarding the County’s Loss Fund, and the depletion of funds along with potential future losses. The Committee was asked to approve a$10,000 expenditure to MMRMA for the Loss Fund. The monies would be accounted for and within the FY06 budget from the 101-865-701.000 line item. It was moved by Commissioner Postula, supported by Commissioner LaJoie, to approve an expenditure of $10,000.00 from line item 101-865-701.000 to MMRMA for the County’s Loss Fund. On a voice vote, the motion carried.

The Committee received a proposal from Otis Elevator in the amount of $1,896.34 to improve (hopefully correct) and repair the Annex elevator issue. A previous proposal reviewed by the Building and Grounds Committee to replace the problematic equipment is over $11,000.00. It was moved by Commissioner Postula, supported by Commissioner La.Joie, to approve and authorize the Otis Elevator proposal in the amount of $1,896.34, to be paid from 101-890- 701.000 Contingencies. Discussion followed on whether the proposed work would correct the problem. On a voice vote, the motion carried with Commissioner Cooper voting no.

The Committee also reviewed two quotes for filing cabinets needed by the Clerk’s Office to help with storage issues. Each quote was for ten 4-drawer legal with lock cabinets. The low quote was from Sault Printing in the amount of $2,960.00. It was moved by Commissioner Postula, supported by Commissioner Moore, to approve the low bid from Sault Printing to purchase ten 4-drawer legal with lock cabinets, expenditure to be paid from 101-890-701.000. On a voice vote, the motion carried.

The Committee received an out-of-state travel request from the Health Department to be approved; information will be useful for the current Sugar Island contamination problems when clean-up begins. It was moved by Commissioner Postula, supported by Commissioner Lajoie, to approve the out-of-state travel request for Christine Daley to attend the National Beaches Conference in Niagara Falls, New York. On a voice vote, the motion carried.

The Committee received and reviewed a Memorandum of Agreement with the Sault Ste. Marie Tribe of Chippewa Indians and the County’s Building Department. The purpose of the MOA is to: secure the cooperation of the Chippewa County Building Inspector’s in inspecting residential construction on certain parcels of land held in trust for the Tribe and implement Tribal enforcement procedures to ensure compliance with standard building codes. It was moved by Commissioner Postula, supported by Commissioner LaJoie, to approve the Memorandum of Agreement between the SSM Tribe of Chippewa Indians and Chippewa County subject to any changes by the Prosecuting Attorney’s Office and clarification of the subdivision that is to be covered by this Agreement. On a voice vote, the motion carried.

The Committee received a request for bid packets to be approved to bid out seven desktop computers. It was suggested, due to the current FY06 Computer budget balance, that an additional five desk top computers be included as there are still many outdated computers. The Treasurer’s Office will be supplying an additional three new desktop computers for dispersal. It was moved by Commissioner Postula, supported by Commissioner Moore, to approve the request for bids for desktop computers and bid out for seven, ten and twelve desktop computers. On a voice vote, the motion carried.

A request from Sheriff Moran to purchase a camera for the holding cell hail area, which has been a problematic area for physical confrontations, the camera would cost $1,365 not installed. It was moved by Commissioner Postula, supported by Commissioner Moore, to approve the purchase of a high resolution camera from SimplexGrinnel in the amount of $1,365.00 not installed, the expenditure to be paid from Fund 225. On a voice vote, the motion carried with Commissioner Cooper voting no.

The Committee received a copy of House Bill 4086 which grants the County Clerk authorization to perform marriages. A fee needs to be established for this service, the fee is based on the other Court’s fees for the same service. It was moved by Commissioner Postula, supported by Commissioner LaJoie, to establish a fee of $10.00 for the County Clerk to perform marriages. On a voice vote, the motion carried.

The Committee reviewed the adjusters report on the Sheriffs patrol car which was in an accident and a total loss. Due to the high mileage, the value of the vehicle is $5,820.00, which includes a $500 salvage bid. Two separate checks would be issued if MMRMA disposes of the vehicle: $5,320 from MMRMA and $500 for the salvage company. It was moved by Commissioner Postula, supported by Commissioner LaJoie, to accept the $5,820.00 from MMRMA. On a voice vote, the motion carried.

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to seek bids for one and four vehicles, with the accepted delivery date of the one vehicle prior to FY06 end and three in FY07. On a voice vote, the motion carried.

The Committee was updated on previous budget adjustments, and received a current fund analysis. The Committee was also requested to approve the following budget adjustments:

Date Fund Activity Acc't R/E Budget Amendment Amended Budget
10/9/06 101 981 701 E 62,900.00 300.00 63,200.00
10/9/06 101 265 941 E 80,000.00 48,000.00 128,000.00
10/9/06 267 0 706 E 11,000.00 13,000.00 24,000.00
10/9/06 101 131 807 E 25,000.00 20,000.00 45,000.00
10/9/06 101 890 701 E 40,000.00 -20,000.00 20,000.00
              280,000.00
10/9/06 267 0 506 R 0.00 13,000.00 13,000.00
10/9/06 101 0 665 R 300,000.00 270,000.00 570,000.00
              583,000.00

It was moved by Commissioner Postula, supported by Commissioner Cooper, to approve the budget amendments as presented. On a voice vote, the motion carried.

The monthly claims and accounts reports were presented. The Committee also received both revenue and expenditure budget summary reports. It was moved by Commissioner Postula, supported by Commissioner Moore, to recommend the approval of general fund claims totaling $104,170.36, other fund claims of $124,645.02, payroll of $548,328.98 and health department claims of $495,454.38, total of $1,272,598.74, voucher 41661 through 41828 and I-i through 1-56. On a voice vote, the motion carried.

Discussion was held on line item 101-301-742.000, gas/oil and maintenance. Having completed the report, it was moved by Commissioner Postula, supported by Commissioner Lajoie, to approve the committee meeting report as presented. On a voice vote, the motion carried.

NEW BUSINESS:

According to Chippewa County Board of Commissioners Policies and Procedures the following boards, committees, authorities and agencies will have vacancies. The vacancies were announced and will be advertised with the final application date of November 6, 2006 at 3:00 p.m.

Chippewa County Building Authority

Term 1/1/07 — 12/31/07

3 appointments

Board of Health Term

1/1/07—12/31/11

Building Code of Appeals

Term 1/1/07—12/31/08

E 9-1-1 Central Dispatch Board of Directors

Term 1/107 — 12/31-08

Office of Emergency Services

Term 1/1/07 — 12/31/08

Regional Planning & Development Commission

Term 1/1/07 — 12/31/08

Road Commission

Term 1/1/07 - 12/31/12

Transportation Authority

Term 1/1/07 — 12/31/09

War Memorial Hospital, Inc.

Term 1/1/07 — 12/31/10

It was moved by Commissioner Cooper, supported by Commissioner LaJoie, to adopt the following Resolution:

RESOLUTION NUMBER 06-07

ALZHEIMER’S DISEASE MONTH

WHEREAS, Alzheimer’s disease is a progressive, degenerative disorder that attacks the brain and results in impaired memory, thinking and behavior, ultimately leaving its victims totally incapable of caring for themselves; and

WHEREAS, the eighth leading cause of death in adults, Alzheimer’s disease claims more than 100,000 lives annually, affecting males and females, ethnic and socioeconomic groups equally; and

WHEREAS, currently, there are over 4 million adults in the United States with Alzheimer’s disease, including nearly 180,000 people in Michigan alone; and

WHERAS, many encouraging drug treatments have been introduced which significantly delay the onset of disease symptoms, improving the quality of life for those afflicted and reducing the strain on caregivers; and

WHEREAS, Chippewa County in the State of Michigan is please to join with the Alzheimer’s Association Michigan State Council in observing a month to address the need for information and assistance in dealing with and eventually eradicating this disease:

NOW, THEREFORE, Chippewa County does hereby declare the month of November 2006 as ALZHEIMER’S DISEASE MONTH in Michigan.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, LaJoie, Moore and Kay votes yes. The motion carried 6-0. (Commissioner Timmer absent)

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to adopt the following Resolution:

RESOLUTION NUMBER 06-08

UNITED WAY OF CHIPPEWA COUNTY

WEEK OCTOBER 15-21, 2006

WHEREAS, United Way of Chippewa County has been involved in meeting the needs of people in Chippewa County for fifty years and is celebrating 50 Years of Caring; and

WHEREAS, United Way of Chippewa County serves the people of Chippewa County through its support of nineteen organizations which seek to meet the needs of the people of our county; and

WHEREAS, these organizations supported by United Way of Chippewa County, directly assisted several thousand individuals and indirectly, many others; and

WHEREAS, 98% of contributions to United Way of Chippewa County by residents and businesses stay in Chippewa County and are expended under the direction of a Board of Directors made up of local volunteers, and WHEREAS, United Way of Chippewa County provides the most efficient utilization of fund- raising efforts by assessing and responding to indicators of local community needs.

THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners designates the week of October 15 through October 21, 2006 as United Way Week in Chippewa County; and

BE IT FURTHER RESOLVED, that the Chippewa County Board of Commissioners urges the people and businesses of Chippewa County to support the financial campaign of the United Way of Chippewa County to the fullest extent possible; and

THEREFORE, the Chippewa County Board of Commissioners, of the State of Michigan, on behalf of the people of Chippewa County, express our appreciation to the many volunteers of United Way of Chippewa County and the Board of Directors of United Way of Chippewa County, and of the agencies it supports for their generous contributions of time and energy to these agencies which seek to enrich the lives of the people of this great county do hereby proclaim and urge all citizens to recognize the efforts of the United Way of Chippewa County for 50 years of Caring.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, LaJoie, Moore and Kay voted yes. The motion carried 6-0. (Commissioner Timmer absent)

It was moved by Commissioner Moore, supported by Commissioner Postula, to adopt the following Resolution:

RESOLUTION NUMBER 06-09

WHEREAS, Chippewa County is part of a three county COC (Continuum of Care) named that Tn-County Partnership for homeless Prevention and Self Sufficiency;

WHEREAS, the Tn County Continuum of Care, along with Michigan State Housing and Development Authority have unveiled a plan to enlist support from all 83 Counties in Michigan;

WHEREAS, the Tn County Partnership’s mission is to have “A comprehensive approach for providing community services to alleviate homelessness and promote self- sufficiency.”

WHEREAS, the group plans to develop 10 year plans to end homelessness, this plan is not about building emergency shelters: rather it identifies what must happen in our community to prevent future generations from falling into that level of need:

NOW, THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners support the Tn County Continuum of Care Partnership for homelessness prevention and self-sufficiency.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, Lajoie, Moore and Kay voted yes. The motion carried 6-0. (Commissioner Timmer absent)

It was moved by Commissioner Cooper, supported by Commissioner Moore, to adopt the following Resolution:

RESOLUTION NUMBER 06-10

RESOLUTION OF SPECIAL RECOGNITION

OF JAMES SHOGREN

WHEREAS, James Shogren has worked for the Chippewa County Veterans Affairs Department since 1991; and

WHEREAS, James Shogren has shown an exemplary work effort with the Department of Veterans Affairs resulting in great benefit to the veterans and their families he serves; and

WHEREAS, the efforts of James Shogren have earned him the honor from the American Legion Department of Michigan and the Veterans it serves by being names the Leo Leggett Outstanding County Counselor; and

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners congratulates James Shogren for being named Outstanding County Counselor.

2. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor and thank James Shogren for his many years of public service and particularly for his dedication to the Chippewa County Veterans Affairs.

On a roll call vote, Commissioners Postula, Cooper, Shackleton, LaJoie, Moore and Kay voted yes. The motion carried 6-0. (Commissioner Timmer absent)

Jeff Hagen, Regional Planning, gave an update on the North Huron Scenic Pathways project.

Having no further business, it was moved by Commissioner Moore, supported by Commissioner LaJoie, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 8:02 p.m.

Diane S. Cork, Clerk