The Chippewa County Board of Commissioners met for the 2007 Organizational meeting on Tuesday, January 2, 2007 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.
Present: Commissioners Earl Kay, Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie and Jim Moore
Also Present: Don and Chris McLean, Jesse Knoll, Jim German, John Willis, Marv Willis, Jack Storey, Kelly Beaune, Acting Controller and Diane Cork, County Clerk
Diane Cork, County Clerk, presided over the meeting until the Chairman of the Board was elected.
Nominations were requested by the Clerk for the Chairmanship of the County Board.
Commissioner LaJoie nominated Earl Kay, supported by Commissioner Timmer.
Commissioner Shackleton nominated Commissioner Cooper, supported by Commissioner LaJoie.
Nominations were called for three times. Hearing no further nominations, the Clerk declared the nominations closed.
Commissioner Cooper asked for a secret ballot vote. Slips were passed out, voted upon and counted by the County Clerk. Earl Kay was elected as the Chairman of the Chippewa County Board of Commissioners.
Chairman Kay proceeded and called for nominations for the position of Vice-Chair.
Commissioner Cooper, supported by Commissioner Moore, nominated Commissioner Shackleton.
Commissioner Postula, supported by Commissioner LaJoie, nominated Commissioner Timmer.
Chairman Kay called for nominations three times. Hearing no further nominations, Chairman Kay declared the nominations closed.
On a show of hands, Commissioners Cooper and Moore voted for Commissioner Shackleton.
On a show of hands, Commissioners Postula, Shackleton, Timmer, LaJoie and Chairman Kay voted for Richard Timmer.
Richard Timmer was voted the new Chippewa County Board Vice-Chairman.
It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.
t was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the minutes of the 2007 MSHDA Small Cities Public Hearing of December 12, 2006 and the County Board minutes of December 12, 2006 as prepared by the Clerk. On a voice vote, the motion carried unanimously.
Chris McLean reported on a death over the holidays and commented on the County Board fringe benefits.
Derek Myerscough, Sugar Island Township Supervisor, comment on deals being made at committee meetings.
CONTROLLERS REPORT – Kelly Beaune, Acting Controller – Informational purposes only
OLD BUSINESS: None
STANDING COMMITTEE REPORTS:
Personnel – Bernard LaJoie – No meeting
Equalization & Apportionment – Jim Moore – No meeting
Health & Social Services – Ted Postula – No meeting
Building, Grounds & Jail – Earl Kay – No meeting
Transportation – Ted Postula – No meeting
Legislative & Natural Resources – Richard Timmer – 12-20-06
The Committee met with Attorney Patrick Shannon to discuss the evaluation as an Independent Counsel of allegations involving the overpayment of mileage reimbursement. The Board outlined five (5) items for review by Mr. Shannon. Discussion included an RFP to review internal controls and practices of the County and its agencies and to stipulate the timeline and persons to be investigated (limit scope); the Attorney General’s investigation, the cost of an audit (ask Chuck Leonhardt for estimate); Independent Counsel advised ‘to not interfere with investigation’; and that Mr. Shannon will stay abreast of the situation and be the liaison during the investigation and will contact the Board for future meeting needs.
It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to wait, respect and cooperate fully with the investigation and to commence review of internal controls and practices of the County. On discussion, Commissioner Cooper cautioned on the scope of an audit and the cost. On a voice vote, the motion carried unanimously.
The remainder of the report was for informational purposes only.
It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Legislative and Natural Resources Committee as given. On a voice vote, the motion carried unanimously.
Computer – Don Cooper – No meeting
Finance, Claims & Accounts – Richard Timmer – 12-28-06
The Committee received and reviewed the NACo membership dues notice in the amount of $794.00. The membership has previously been maintained by the County.
It was moved by Commissioner Timmer, supported by Commissioner Cooper, to not pay the NACo membership dues for January 1 through December 31, 2007 in the amount of $794.00.
Discussion was held on the impact of not paying these dues and clarification from MAC.
On a voice vote, the motion carried 4-3. (Timmer, Postula, LaJoie)
The Committee reviewed SSM Tribe of Chippewa Indians 2% payments to the Sault Snowmobile Association and the Community Foundation, each in the amount of $5,000.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to recommend approval of the 2% pass through of $5,000 each, one to the Sault Snowmobile Association and the other to the Community Foundation, once documentation has been presented. On a voice vote, the motion carried unanimously.
Accountant Chuck Leonhardt presented the Committee with the current fund analysis, and the requested ratification of the existing budget.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to ratify the current budget as presented. On a voice vote, the motion carried unanimously.
The Committee was then advised by Mr. Leonhardt of the December 27, 2006 needed budget adjustments, with explanation given as follows:
It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the budget amendments as presented. On a voice vote, the motion carried unanimously.
The monthly claims and accounts reports were presented. The Committee also received both revenue and expenditure budget summary reports.
It was moved by Commissioner Timmer, supported by Commissioner Postula, to recommend the approval of general fund claims totaling $77,555.22, other fund claims of $279,827.75, payroll of $453,898.48 with total claims of $811,281.45. On a voice vote, the motion carried unanimously.
Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the report as presented. On a voice vote, the motion carried unanimously.
Appointments to various boards, committees and agencies:
The following appointments are at the discretion of the County Board Chairman
Chairman Kay stated that the Standing Committees will remain the same.
The UPCAP representative for a two year term will be Richard Timmer.
The appointment to the Chippewa County Health Board will be Jim Moore.
The Veteran’s Affairs appointment will be Don Cooper who will also be the appointee to the Emergency Food and Shelter National Board Program.
Meeting dates and times for the Finance, Claims and Accounts meeting and regular County Board meetings were discussed. It was moved by Commissioner Postula, supported by Commissioner Moore to approve the meeting dates as presented. On a voice vote, the motion carried unanimously.
The Bylaws and Rules of Procedure were presented to the Board for review.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the Bylaw and Rules of Procedure as presented with the proviso that the County Board will have a Workshop to review and make any corrections necessary to bring before the Board for adoption. On a roll call vote, the motion carried unanimously.
It was moved by Commissioner Shackleton, supported by Commissioner Timmer, that the meetings of the Chippewa County Board of Commissioners be governed by Robert Rules of Order, newly revised. On a voice vote, the motion carried unanimously.
Having no further business, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to adjourn. On a voice vote, the motion carried unanimously. The Board did adjourn at 6:45 p.m.
Diane S. Cork, Clerk
Earl Kay, Chairman