The Chippewa County Board of Commissioners met in regular session on Wednesday, February 14, 2007 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners: Ted Postula, Don Cooper, Scott Shackleton, Richard Tinimer Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Frank Blissett, Don and Chris McLean, Jesse Knoll, Derek Myercough, John Willis, Louise Willis, Bud Willis, Scott Brand, Evening News, Dan and Kathy Cairns, Kelly Beaune, Acting Controller, and Diane Cork, County Clerk

It was moved hy Commissioner LaJoie, supported by Richard Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the County Board minutes of January 2 and January 31, 2007 as prepared by the Clerk. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

John Willis asked if any correspondence had been received from the Attorney General’s Office re: reimbursement of mileage for Commissioners

Don McLean read a statement concerning HBH and the addition/remodeling of the Mental Health Office in Manistique, MI and retired employees.

Mary Willis stated that a tower and a generator for Sugar Islands EMS was to be constructed on the island by December 2006 and still has not been installed. Chairman Kay will look into this.

Derek Myerscough thanked Commissioner Cooper for putting an open forum in the Evening News. He would like to see the meetings posted in the Evening News for the public to see.

Mr. Myerscough asked about Federal Funds coming into the County.

Chris McLean spoke about the mentally ill, services offered to them and attendance at board meetings.

CONTROLLER’S REPORT — Kelly Beaune, Acting Controller - informational purposes only.

Commissioner Cooper commented on the letter of recommendation received from Hiawatha Behavioral Health.

OLD BUSINESS:

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to accept the applications of Louis N. MacDonald and William C. Ferguson for the Regional Planning & Development Board and John Kibbles application for Building Code Board of Appeals. On a voice vote, the motion carried unanimously.

STANDING COMMITTEE REPORTS:

Personnel — Bernard LaJoie 1-10-2007

Equalization Director Sharon Kennedy addressed the Committee regarding an upcoming staff shortage due to a full time employees’ short term disability claim. Discussion included County and Township work, land divisions, advertisement for the position. Director Kennedy sought the Committee approval to not advertise but to re-hire a prior part-time employee whom is already trained and familiar with the Office.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to authorize Director Kennedy to re-hire a previous part-time employee, for no more than 20 hours per week, with an immediate start date, at a limit of five weeks. On a voice vote, the motion carried with Commissioner LaJoie voting no.

The Committee discussed the wage freeze for the Chief Assistant Prosecutor and the Assistant Prosecutor and was provided the dollar differences if a motion was passed to provide the 3% wage increase; the same wage increase that was received by other non-union employees, excluding the non-union staff of the Prosecutors Office. The Chief Assistant Prosecutor’s current wage is $59,711.91 and the Assistant Prosecutor wage including the $8,555 STOP Grant is $55,307.10. The three percent wage increase for those positions would reflect as $61,503.26 and $58,070.65 respectively; and additional cost of $4,554.90.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve the 3% wage increase to the Chief Assistant Prosecutor and the Assistant Prosecutor. On a voice vote, the motion carried with Commissioner Cooper voting no.

Director Jim Lucas addressed the Committee regarding the staffing needs of the Cooperative Extension for a Children Youth and Families; 4-H Youth Program Associate III. (This issue will he handled in the Finance report)

The Committee reviewed the Personal Computer Specialist job description which has been compared to both the Hardware Operations analyst, as well as, the Director job description.

It was moved by Commissioner Lajoie, supported by Commissioner Timmer, to forward the position description to the Computer Committee for review. On a voice vote, the motion carried unanimously.

The Committee also reviewed, as previously requested, a (new) position description with no monetary change for the Animal Control Officer/Shelter Manager. This position description approval would establish a previously undefined Shelter manager as the person who coordinates the work activities, and can monitor part-time staffs job performances.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the position description as presented to establish a Shelter Manager position, title only with no wage increase. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried unanimously.

Equalization & Apportionment - Jim Moore - No meeting

Heal & Social Services - Ted Postula — No meeting

Building, Grounds & Jail— Earl Kay — No meeting

Transportation - Ted Postula — No meeting

Computer — Don Cooper - No meeting

Finance, Claims & Accounts — Richard Timmer — 2-8-2007

The Committee received the Treasurer’s report, monthly travel report, Notice of Appeal filed by Prosecutor Peppler, Macomb County letter re: NACo dues, mileage rate information, Harleysville Long term disability renewal rates.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to pay the NACo dues in the amount of $794.00.

On discussion: Commissioner Shackleton stated he had gone on the internet to the NACo site and discovered that at the end of 2004, (NACoAnnual Report) NACo had a 1.7 million dollar surplus. He felt that by paying the MAC dues, the County Board was already supporting NACo for lobbying. Over the last 14-15 years, Chippewa County has had no contact with NACo.

Commissioner Shackleton offered an amendment to the motion on the floor, supported by Commissioner Cooper, that the dollar amount to NACo be set to zero and the amount that was moved be instead sent to SANE.

On discussion for the amendment: Commissioner Moore had information in favor of NACo stating $140,000 grant money was given to the County. Discussion followed on PILT monies, drug monies, lobbying etc.

Marilyn McDonald, County Treasurer, stated that the County has been receiving PILT monies for the last 15 years of which 75% goes to Schools and 25% for roads. The money comes to the County and the County sends it back out.

On the vote for the amendment: Commissioners LaJoie, Cooper, Timmer, Shackleton and Kay voted yes. Commissioners Moore and Postula voted no. The motion carried 5-2.

On the original motion, Commissioners Cooper, Shackleton, Timmer, LaJoie, and Kay voted yes. Commissioners Moore and Postula voted no. The motion carried 5-2. NACo dues will not he paid and SANE will receive the dues amount.

The North Huron Scenic Pathway Steering Committee request for $10,000.00 was considered by the Committee.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve an expenditure in the amount of$10,000.00 to be paid from the FY07 fund balance to support the North Huron Scenic Pathway (which is contingent upon the group’s tax status). It was pointed out that Regional Planning will be the fiduciary for this project.

Discussion followed on the impact of tourism and grants from the State.

On the motion, Commissioners Postula, Cooper, Shackleton, Timmer and Moore voted yes. Commissioners Kay and LaJoie voted no. The motion carried 5-2.

Director Tim McKee reviewed the need to replace the OES base station, as the equipment has served the County for the past 30 years and is worn out. The project would replace the radio base lines, duplexer, connector, adapters, RF and AC protection. Bids were received from both Grand Traverse Mobil and El-Corn Services, which both met the specifications, El-Com Services having the low bid of$19,074.00.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the bid from El-Com Services, Inc. in the amount of $19,074.00 to replace the OES base station Communications System and Links. On a voice vote, the motion carried unanimously.

The Committee reviewed a letter from 50th Circuit Court Family Division Judge Lowell Ulrich regarding the FY07 Indigent Contracts, four contracts need to be approved for signalure, and the contracts remain the same dollar amount as last year. Two contracts for Ms. Lubiarz-Quigley and Ms. Boss for 12 months, one contract with Mr. Palmer for one month and the fourth contract with Mr. James Lambros for eleven months need to be authorized.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the four indigent contracts and approve the signature of the Board Chair. On a voice vote, the motion carried unanimously.

The Committee reviewed two Memorandums of Agreement between Chippewa County, Board of Commissioners and Michigan State University; one for .25 FTE position of Children, Youth and Families; 4-H Youth Educator and 1.0 FTE 4-H Youth Program Associate III. The Agreements need to he authorized for signature.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to authorize signature for the two Memorandums of Agreement with Chippewa County, Board of Commissioners and Michigan State University. On a voice vote, the motion carried unanimously.

The Committee reviewed the final draft of the Memorandum of Agreement with Chippewa County and the Sault Ste. Marie Tribe of Chippewa Indians to secure the cooperation of the Chippewa County Building Inspectors in inspecting residential construction on certain parcel of land held in trust for the Tribe.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve and authorize signature on the memorandum of Agreement with Chippewa County and Sault Ste. Marie Tribe of Chippewa Indians, to handle certain building permits on parcels of land held in trust. On a voice vole, the motion carried unanimously.

The Committee reviewed the contract with Luce County for the housing of inmates from January 1, 2007 and terminating on December 31, 2007 for approval.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the contract with Luce County to house inmates as presented and to authorize the Board Chair’s signature. On a voice vote, the motion carried unanimously.

The Committee reviewed the contract between the County and the Chippewa-Luce-Mackinac Community Action Human Resource Authority, Inc., to provide for the administration of the Michigan CDBG Housing Grant received by the County.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the C-L-M Community Action Human Resource Authority contract as presented and to authorize the Board Chair’s signature. On a voice vote, the motion carried unanimously.

The Committee received and reviewed two bids for paper products.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to award the low bid on paper products to KSS Enterprises whose low bid was $1,531.16. On a voice vote, the motion carried unanimously.

The Committee received a 2% funding request, for the Chippewa Athletic Club/Torque Boxing. Chippewa County Juvenile Probation Officer Dave Jones addressed the Committee regarding the positive influences of this Club which offers a low-cost positive effective tool for dealing with delinquent youths.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the request from the Chippewa Athletic Club to be the governmental agency supporting the 2% funding request. On a voice vote, the motion carried unanimously.

The Committee received copies of and reviewed the dues requests from UPCAP ($1,200), UPACC ($162.00) and Michigan Association of Counties ($6,896).

It was moved by Commissioner Timmer, supported by Commissioner Moore, to pay the dues to UPCAP-$l,200; UPACC-$162 and to Michigan Association of Counties-$6,896. On a voice vote, the motion carried with Commissioner Cooper voting no.

The Committee reviewed the bid summary for the Health Department to purchase three vehicles, which has been forwarded by the Board of Health seeking approval.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to authorize the purchase of three (3) Ford Fusion’s with 14 at the cost of $14,337.15 each from Soo Motors, Inc. On a voice vote, the motion carried unanimously.

The Committee reviewed a letter from City of Sault Ste. Marie Manager Spencer Nebel, stating the City’s decision to split the fees from Closser Associates to prepare a use of value appraisal of the City-County Building.

It was moved by Commissioner Timmer, supported by Commissioner Moore to authorize payment of $3,250 which is half of the cost to appraise the City-County Building by Closser Associates, payment to be from FY07 fund balance. On a voice vote the motion carried with Commissioner Cooper voting no.

The Committee was advised of an adjustment to the records of Fund 362 from the Finance minutes of 12-28-06 which needs to he amended in the report.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to correct the records of Fund 362 reported as 362-000-084.000 should have been 362-000-995.000. On a voice vote, the motion carried unanimously.

The Committee was updated on budget adjustments presented, and received a current Fund analysis. The Committee was also requested to approve the following budget adjustments:

Revenue Original Amendment Amended
101-000-572.000 48,000.00 360.00 48,360.00
152-000-506.000 12,000.00 138,000.00 150,000.00
       
Expenditure      
101-231-727.000 1,500.00 360.00 1,860.00
152-000-960.000 12,000.00 138,000.00 150,000.00

It was moved by Commissioner Timmer, supported by Commissioner La,Joie, to approve the budget amendments as presented. On a voice vote, the motion carried unanimously.

The monthly claims and accounts reports were presented. The Committee also received both revenue and expenditure budget summary reports.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $233,752.64, other fund claims of $599,195.93, payroll of $399,815.83 and health department claims of $963,486.08, total claims of $2,196,250.48, vouchers 42355 through 42635 and A-I through A-240. On a voice vote, the motion carried unanimously.

Having completed his report, it was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the Finance, Claims and Accounts Committee report as presented. On a voice vole, the motion carried unanimously.

NEW BUSINESS:

It was moved by Commissioner LaJoie supported by Commissioner Timmer, to accept the applications of John Kibb and David Jahn for the Hiawatha Behavioral Health Board vacancy. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Shackleton, to re-appoint Alva Beamish to the Chippewa County Jury Board on recommendation of Judge Nicholas J. Lambros. This term is for six years. On a voice vote, the motion carried unanimously

John Griffin, Treasurer of the E.U.P. Snowmobile Council, made a check presentation to the Chippewa County Board of Commissioners in the amount of $1,500.00. He explained that this money came from the sale of trail maps which in turn the Snowmobile Council makes a donation to five counties in the Eastern end of the U.P. to go toward the 15% matching funds that the Sheriff Department needs for reimbursement of their program.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, that a resolution be prepared and presented to Richard Jennings for his years of service to the County and community. On a voice vote, the motion carried unanimously.

Having no further business, it was moved by Commissioner Cooper, supported by Commissioner Timmcr, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 8:12 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman