The Chippewa County Board of Commissioners met in regular session on Monday, September 10, 2007 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, MI 49783

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie and Earl Kay, Chairman

Absent: Commissioner Jim Moore

Also Present: Derek Myerscough, Sugar Island Twp. Supervisor, John Willis, MarvinWillis, Frank Blissett, Tim McKee, OES/9-1-1 Director, Don and Chris McLean, Cathy and Dan Cairns, Scott Brand, Evening News, Marilyn McDonald, County Treasurer, Jeff Moran, Sheriff, Kelly Beaune, Acting County Controller and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the County Board minutes of August 13, 2007 as prepared by the Clerk and the Workshop minutes of September 5, 2007 as prepared by Kelly Beaune. On a voice vote, the motion carried.

PUBLIC COMMENTS:

John Willis, Sugar Island, questioned the islands representation on the EUP Transportation Authority Board, free rides on the Drummond Island ferry and the County Board Ethics Policy.

Chris McLean spoke on representation on the HBH Board for Chippewa County and the number of meetings held in Chippewa County versus the population.

CONTROLLER’S REPORT – Kelly Beaune, Acting Controller, - Information purposes only

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to accept the nominations for the Board of Canvassers vacancies presented by the Republican Party and Democratic Party Chairs as follows:

Republican: John Osborn (current member), Tim Ellis, Dan Falbo

Democratic: Delores Swick (current member), Paul G. Warrick, Gerald F. Dobbertin

On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to accept the nominations of Donn Riley (current member) and John Kibble for one vacancy on the Department of Human Services Board. On a voice vote, the motion carried.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the nomination of Gail Ulrich to the Hiawathaland Library Cooperative Board. On a voice vote, the motion carried.

It was decided that the Code of Ethics, Fraud and Benefits and Compensation Policies would be postponed until one more meeting is held with the Commissioners and Patrick Shannon. A Workshop meeting will be scheduled.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – No meeting

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds, & Jail – Earl Kay – 8-21-07

The Committee meeting report was presented by Commissioner Timmer.

Jail Expansion: Per the Board of Commissioners request, answers regarding the debt service, maintenance fund and additional borrowed monies for a potential jail expansion (56 beds), as well as, ballot language were discussed. Bond counsel Joe Piell of Miller Canfield was contacted and asked the following questions: 1) Can the County use debt service cash? 2) Can the County borrow from the General Fund or the DTRF? 3) Can the County use Maintenance fund cash? The answers from Mr. Peill were all yes, and gave the County specific options that were previously discussed by a workshop committee. The Committee further discussed increased expenses including six full time equivalents with benefits for five of those positions: increased utilities, prison board and doctor fees. The Committee discussed additional short term contracts for other counties to increase revenue with a need to break even with the expansion. The County would need to house 28 beds with federal prisoners, for the potential expansion to breakeven. The Committee discussed other UP Counties that are looking to expand but don’t have the funding available.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to proceed with the proposed jail expansion. Discussion followed on when to build, who will be jailed, cost now and cost later and how to finance the expansion. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the report as presented. On a voice vote, the motion carried.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Don Cooper – No meeting

Finance, Claims and Accounts – Richard Timmer – 9-6-07

The Committee was asked to approve a request to become a member of the MIDeal program sponsored by the State of Michigan. The County’s membership will enable AT & T to provide the County with a cost savings projected at $1,596.45 per month. Membership fees for the County will be $230 annually.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to authorize Chippewa County’s membership to the State of Michigan’s MiDeal. On a voice vote, the motion carried.

The Committee reviewed the October 1, 2007 through September 30, 2008 Agreement between the Department of Human Services and the Friend of the Court, net budget of $401,822.00, total reimbursement contract amount of $265,203.00 which is 66% reimbursement.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to authorize Chair signature for the Agreement between the Department of Human Services and the Chippewa County Friend of the Court to make all IV-D services available to all eligible persons. On a voice vote, the motion carried.

The Committee reviewed a contract for services agreement between Rowe, Inc. and the Eastern U.P. Regional Planning & Development Commission on behalf of the North Huron Scenic Pathway Steering Committee for completion of a pre-engineering study, as well as, a Memorandum of Understanding between the Steering Committee and the Regional Planning Commission, with regards to this project. The Committee was requested to release funds previously approved by the Chippewa County Board of Commissioners.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to release $10,000 payable to Eastern U.P. Regional Planning & Development as previously approved and to be paid from the FY07 fund balance to support the North Huron Scenic Pathway. On a voice vote, the motion carried.

The Committee received and reviewed a request from the EUP Community Dispute Resolution Center requesting that Chippewa County act as a pass-through for the requested funds. Provided within the request was a description of the project, and how the project will provide benefits and that the funds will be used for partial operating expenses.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve and authorize signature for the 2% funding request for the EUP Community Dispute Resolution Center. On a voice vote, the motion carried.

The Committee received notice of the filing of an application for Industrial Facilities Exemption Certification by R & B Electronics, Inc.; the City of Sault Ste. Marie Commission has set a hearing date of September 17, 2007 at 7:00 p.m.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, that a letter be sent to the City informing them that the County has no plan to contest the application. On a voice vote, the motion carried.

The monthly claims and accounts repors were presented.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $157,600.72, other fund claims of $88,951.53, payroll of $557,835.81 and health department claims of $585,428.08, total claims of $1,389,816.14, vouchers 442 through 579 and H-1 through H-140. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report as given. On a voice vote, the motion carried.

The following Resolution,07-18, was offered by Commissioner LaJoie, supported by Commissioner Postula:

RESOLUTION IN SUPPORT OF EASTERN U.P. REGIONAL SOLID WASTE MANAGEMENT PLAN

WHEREAS, Chippewa County Board of Commissioners has had an opportunity to review the Eastern U.P. Regional Solid Waste Management Plan; and

WHEREAS, Chippewa County Board of Commissioners supports the findings of the Solid Waste Planning Committee.

NOW, THEREFORE, BE IT RESOLVED, that Chippewa County Board of Commissioners hereby approves the E.U.P. Regional Solid Waste Plan Amendment (revised draft dated May, 2007)

A ROLL CALL VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Ted Postula, Don Cooper, Scott Shackelton, Richard Timmer, Bernard LaJoie and Earl Kay

NAYS: None

ABSENT: Commissioner Jim Moore

THE RESOLUTION WAS DECLARED ADOPTED

The following Resolution, # 07-19, was offered by Commissioner Cooper, supported by Commissioner Shackleton:

SPECIAL TRIBUTE

THE COMMUNITY VOICE

JIM AND BARB MACLAREN

WHEREAS, the Community Voice was first published in September 1992 and covered the Labor Day Mackinac Bridge walk led by President George H. W. Bush; and

WHEREAS, the Community voice through hard work and dedication of Jim and Barb MacLaren have covered a wide variety of news and events, helping the citizens of Chippewa County, as well as, the entire Eastern Upper Peninsula to keep up-to-date on the current news effecting our area; and

WHEREAS, together Jim and Barb MacLaren’s dedication to the Community Voice publication have developed a reputation of consistency in reporting the news through their dedication, integrity and diligence.

WHEREAS, citizens of Chippewa County and its surrounding area have come to rely upon this publication, and it is with genuine gratitude that the Chippewa County Board of Commissioners extends with gratitude the wishes of happy and fun filled retirement for Jim and Barb MacLaren.

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor and thank Jim and Bard MacLaren for their many years of service and particularly for their work with Chippewa County.

2. That the Chippewa County Board of Commissioners extend their best wishes to Jim and Barb MacLaren for many years of good health and enjoyment in their retirement.

A ROLL CALL VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie and Earl Kay

NAYS: None

ABSENT: Commissioner Jim Moore

THE RESOLUTION WAS DECLARED ADOPTED.

The following Resolution, #07-20, was offered by Commissioner Timmer, supported by Commissioner LaJoie:

RESOLUTION TO AMEND THE CHIPPEWA COUNTY

FINAL 911 SERVICE PLAN

WHEREAS, the Chippewa County Board of Commissioners approved the final 911 service plan on March 12, 2001 to benefit the citizens of Chippewa County byproviding a uniform and well known emergency telephone number; and

WHEREAS, the Chippewa County Board of Commissioners continues to believe that 911 service will benefit the citizens of Chippewa County; and

WHEREAS, Chippewa County has deemed it necessary to collect county-based 9-1-1 funds from communications service providers as allowed under Public Act _____ of 2007 to defray the costs of being ready to process and of actually processing 9-1-1 calls placed within Chippewa County; and

WHEREAS, Public Act_____ of 2007 allows for limited amendments to be made to the Chippewa County 9-1-1 Plan through resolution by County Board of Commissioners;

NOW, THEREFORE, BE IT RESOLVED the Chippewa County Board of Commissioners hereby adopts an amendment to the Chippewa County 9-1-1 Plan to establish a monthly county-based 9-1-1 surcharge as permitted under P.A.______of 2007.

Discussion followed on the need for this resolution and new legislation.

A ROLL CALL VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Ted Postula, Scott Shackleton, Richard Timmer, Bernard LaJoie and Earl Kay

NAYS: Commissioner Don Cooper

ABSENT: Commissioner Jim Moore

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to recommend the adoption of the following Resolution #07-21:

RESOLUTION TO ADOPT MONTHLY 9-1-1

SURCHARGE WITHIN CHIPPEWA COUNTY

WHEREAS, the Chippewa County Board of Commissioners approved the final 911 service plan on March 12, 2001 to benefit the citizens of Chippewa County by providing a uniform and well known emergency telephone number; and

WHEREAS, the Chippewa County Board of Commissioners continues to believe that 911 service will benefit the citizens of Chippewa County; and WHEREAS, the State of Michigan enacted Public Act:_______of 2007 to further support 9-1-1 service in Michigan; and

WHEREAS, Public Act ______2007 allows for the creation of a county-based local 9-1-1 surcharge on all communications service providers that can access 9-1-1 and provides for the collection, disbursement, use, and audit of said funds: and

WHEREAS, Chippewa County has deemed that a monthly county-based surcharge of $1.50 placed on all communications service providers as allowed under Public Act _______2007 is necessary to defray the costs of being ready to process and of actually processing 9-1-1 calls placed within Chippewa County; and

WHEREAS, Public Act _______of 2007 states that an estimated amount of anticipated annual revenue must be included within the resolution creating the monthly county-based 9-1-1 surcharge and projections by the county estimate that amount of anticipated annual revenue to be $631,078; and

WHEREAS, Public Act ______ expires December 31, 2011, the monthly county-based surcharge will remain in effect until that time, or is otherwise changed by law; and

FURTHER, that pursuant to Act _____, the Chippewa County Board of Commissioners has modified the 9-1-1 Plan on September 10, 2007 to reflect the changes in the 9-1-1 surcharges collected by Chippewa County.

NOW, THEREFORE, BE IT RESOLVED the Chippewa County Board of Commissioners hereby adopts the county-based 9-1-1 surcharge on communications devices as permitted under P.A.______of 2007.

A ROLL CALL VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Ted Postula, Scott Shackleton, Richard Timmer, Bernard LaJoie and Earl Kay

NAYS: Commissioner Don Cooper

ABSENT: Commissioner Jim Moore

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve submission of the Application for Initial Local 9-1-1 Surcharge Revenues, Form ETSC-400A. On a roll call vote, Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie and Kay voted yes. Commissioner Moore was absent. The motion carried.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve submission of the Application for Increase above 2.7% for 2007 9-1-1 Surcharge Revenues, Form ETSC-400B. On a roll call vote, Commissioner Postula, Cooper, Shackleton, Timmer, LaJoie and Kay voted yes. Commissioner Moore was absent. The motion carried.

NEW BUSINESS: None

Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 7:52 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman.