The Chippewa County Board of Commissioners met in regular session on Monday October 8, 2007 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, MI.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Derek Myerscough, John Willis, Marvin Willis, Don and Chris McLean, Frank Blissett, Cathy Monson, Jon Zander, Sharon Kennedy, Equalization Director, Jeff Moran, Sheriff, Marilyn McDonald, County Treasurer, Kelly Beaune, Acting Controller, and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Postula that the correspondence received in the Clerk’s Office be acknowledge, and if necessary, be forwarded to the proper committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer that the County Board minutes of September 10, 2007 and Workshop minutes of September 17, 25 and October 3, 2007 be approved as presented. It was noted that on the minutes of September 10, 2007, Page 4, Commissioner Cooper abstained from voting on the R & B Electronics, Inc. application due to family ties. With that correction, the motion carried unanimously.

PUBLIC COMMENTS:

Don McLean spoke of suicides in Chippewa County and Chippewa County’s proportional representation on the HBH Board.

Derek Myerscough, Sugar Island Twp. Supervisor, inquired about mileage to EUPTA meetings and County Board meetings.

CONTROLLER’S REPORT – Kelly Beaune, Acting Controller – Informational only

Commissioner Cooper questioned the report of the Public Defender as to the verdict with fee or without fee. Ms. Beaune will check on this.

OLD BUSINESS:

Appointment to County Board of Canvassers

The following names were previously submitted as candidates for the 2 expiring terms on the County Board of Canvassers – one Republican and one Democratic:

Republican candidates – John Osborn, Tim Ellis and Dan Falbo

Democratic candidates – Dolores Swick, Paul G. Warrick and Gerald F. Dobbertin

Republican: On a roll call vote (ballot), Commissioners Cooper, Kay, Shackleton, LaJoie and Moore voted for John Osborn. Commissioners Postula and Timmer voted for Tim Ellis.

John Osborn will fill the expiring term as the Republican representative on the County Board of Canvassers for a term expiring November 1, 2011.

Democratic: On a roll call vote (ballot), Commissioners Cooper, Kay, Shackleton, LaJoie, Postula and Moore voted for Dolores Swick. Commissioner Timmer voted for Paul G. Warrick.

Dolores Swick will fill the expiring term as the Democratic representative on the County Board of Canvassers for a term expiring November 1, 2011.

Appointment to the Department of Human Services Board

The following names were previously submitted as candidates for 1 expiring term on the Department of Human Services Board: Donn J. Riley and John Kibble.

On a roll call vote (ballot), Commissioner Kay voted for Donn J. Riley. Commissioners Cooper, Shackleton, LaJoie, Postula, Moore and Timmer voted for John Kibble. Mr. Kibble was appointed to the Department of Human Services Board for a term to expire October 31, 2010.

The name of Gail A. Ulrich was previously approved as a nominee for a vacancy on the Hiawathaland Library Cooperative Board. It was moved by Commissioner Cooper, supported by Commissioner Timmer, that nominations be closed and a unanimous ballot be cast for Gail A. Ulrich. On a voice vote, Gail Ulrich was appointed to the Hiawathaland Library Cooperative Board.

Commissioner Cooper questioned when a meeting will be set up with Steve Cannello to discuss the Public Defender contract with the Sault Tribe.

Discussion was held on a State Law that would reverse the membership numbers on the HBH Board.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to set up a meeting with Rep.Gary McDowell, Commissioners and Mental Health Board members. On a voice vote, the motion carried unanimously.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – No meeting

Equalization & Apportionment – Jim Moore – 10-2-07

Equalization Director Kennedy explained that according to statute, at its October session, the County Board of Commissioners must apportion all millages which will be levied in the County in the current year. She then presented the proposed Apportionment Report. She explained that in the past, because the DNR/PILT properties were taxed at the 2004 tax rates, that the county had approved two separate Apportionment Reports; one for regular ad valorem properties and the other for the DNR/PILT properties. This year, the State is not requiring a separate apportionment report for the DNR/PILT properties, so only the standard Apportionment Report need be prepared.

Mrs. Kennedy also informed the Committee that since the EUP ISL is presenting a millage question to the voters of its district on November 6, 2007, it may be necessary to amend the apportionment report should the proposal pass.

It was moved by Commissioner Moore, supported by Commissioner that the Apportionment Report itemizing the 2007 millage rates be adopted as presented. On a voice vote, the motion carried unanimously.

Having completed his report, it was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the report as given. On a voice vote, the motion carried unanimously.

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – 10-3-07

The Committee, along with the other Board members present, met to discuss the County’s most beneficial option for the proposed Jail Expansion. Discussion of Design/Management, Design/Build and Contractor were all brought up. The definitions of certain aspects of building were defined, other topics included competitive bids, engineering, professional services and the schedule of repayment for both the previous construction and proposed new construction.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to seek bids for Design/Management of the proposed 56 bed jail expansion.

Jon Zander, Gundlach Champion, explained to the County Board the difference between Design/Management and Design/Build to those in attendance.

Design/Management – Design, manage costs and can bid on different portions of building (if contract modified)

Design/Build – Design and build

Discussion was held on the bid process and who will write the proposal.

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to seek advice from Northwoods Land Surveying regarding the land survey, soils report and baseline environmental assessments reports. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer - 10-4-2007

The Committee was asked to review and approve an addendum to the Teamsters contract of 5-27-07, due to an omission in the final document; as it was mutually agreed that part-time case managers would be scheduled on-call for half of the holidays.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the addendum as presented and to authorize Chair signature. On a voice vote, the motion carried unanimously.

The Committee reviewed a request from EUP Regional Planning to send letters of support to continue providing assistance to economic development projects in our region, which is being terminated at the end of the 2007 calendar year.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to authorize a letter of support to be sent on behalf of the EUP Regional Planning & Development Commission for the reconsideration of terminating the MEDC technical assistance funding to the three Upper Peninsula Regional Commissions. On a voice vote, the motion carried unanimously.

The Committee received and reviewed a request from the Boys & Girls Club of Sault Ste. Marie requesting that Chippewa County act as a pass-through for the requested funds. Provided within the request was a description of the project, and how the project will provide benefits and what the funds will be used for.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve and authorize signature for the 2% funding request for the Boys & Girls Club of Sault Ste. Marie. On a voice vote, the motion carried unanimously.

The committee reviewed the AT & T Master Agreement documentation that has been previously discussed. The Committee was requested to approve the agreement and authorize the chair’s signature.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the AT & T Master Agreement and to authorize the Chair’s signature for this renewal. On a voice vote, the motion carried unanimously.

The Committee was provided with an updated copy of the County’s “Proposed Copy Machine Purchase Schedule” and was briefly updated on the current expiration of the maintenance agreements on the County’s two (2) high volume leased copiers with Xerox. A proposal from Xerox to replace the 1999 copiers was reviewed by the Committee, with a monthly saving of approximately $40.85, over a 60 month agreement. The Committee was asked to authorize the trade-in and replacement lease on two (2) W5030H copiers.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to authorize the trade-in and replacement (lease) of the 5365 copiers with the proposed 5030 copiers, and approve the chair’s signature as necessary. On a voice vote, the motion carried unanimously.

The Committee reviewed the following budget adjustments as recommended by Chuck Leonhardt.

Revenue Original Budget Amended Budget Change  
101-000- 676.257 0.00 9,493.27 9,493.27 Prior Year Trans.
         
Expenses        
101-257- 979.000 0.00 9,493.27 9,493.27 4-H Equipment
266-000- 706.000 0.00 5,100.00 5,100.00 Park Patrol Wages
266-000- 715.000 0.00 1,100.00 1,100.00 Park Patrol Fringes
287-000- 950.000 0.00 2,110.00 20,110.00 Amt. Agrees to Rev.
295-000- 999.101 653,912.00 655,440.00 2,528.00 Trans. G/F for Rev. Sharing Amt. Incr. Per State

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the budget adjustments as presented. On a voice vote, the motion carried unanimously.

The Committee discussed the Commissioner’s payroll which has been run on its own schedule instead of correlating with the County’s regular pay dates. This item change was suggested by Chuck Leonhardt.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to change the Commissioner’s monthly payroll run on the same schedule as County employees, to save processing time. Discussion followed on procedures. On a voice vote, the motion carried unanimously.

The monthly claims and accounts reports were presented.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to recommend the approval of general fund claims totaling $195,623.10, other fund claims of $262,393.57, payroll of $400,807.34 and health department claims of $551,924.30, total claims of $1,410,748.31, vouchers 580 through 785 and I-1 through I-164. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report as given. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

It was moved by Commissioner Cooper, supported by Commissioner Postula that the following Resolution Number 07-22 be adopted by the County Board:

RESOLUTION

CELEBRATING 100 YEARS

CLIFFORD ALLAN

LET IT BE KNOWN that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their greatest Birthday wish to Clifford Allan on his 100th Birthday being celebrated on October 6, 2007.

CLIFFORD ALLAN was born on November 8, 1907 in Pickford, to William and Minnie (Wonnacott) Allan; he married Lila Atkins in 1934.

CLIFFORD ALLAN a special community citizen and leader, we recognize this outstanding individual of the community, who is representative of all that is good in leadership, responsibility, enthusiasm and inspiration. Such characteristics embody the attributes for success in any area of endeavor and will not only bring personal satisfaction but also contribute to the well-being of many others.

CLIFFORD ALLAN has been a hunting and fishing guide, a business owner, a U.S. Forest Service worker, a farmer, a township supervisor and an assessor, as well as, a fisherman, a baseball player, and a hockey player.

CLIFFORD ALLAN has brought opportunities, solutions, and much advancement to our community. Each individual effort has contributed to the future quality of life in Michigan’s Chippewa County. Throughout his tenure CLIFFORD ALLAN has shown professionalism; selflessness; care and concern for other; and a man who has stood up for his principles time and again.

IN SPECIAL TRIBUTE, therefore, upon his 100th Birthday Celebration this document is signed dedicated to honor CLIFFORD ALLAN for his services and his contributions to Chippewa County in wishing you continued good health and may your life continue to be filled with family, friends and fun.

On a roll call vote, Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Earl Kay voted yes.

THE MOTION WAS DECLARED ADOPTED.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to adopt the following Resolution number 07-23:

RESOLUTION TO ADVOCATE FOR PRIORITAZATION OF PUBLIC HEALTH SERVICES WHEN THE STATE’S SHARE OF THE COST IS LESS THAN 50% FOR THE SERVICES

WHEREAS, Michigan’s local public health departments support the provision of quality public health services mandated to be provided on a statewide basis; and

WHEREAS, the funding provided by the Michigan Department of Agriculture, Community Health and Environmental quality to conduct these mandated services has not kept pace with inflation rates for the past ten years; and

WHEREAS, local funds appropriated to support the delivery of these mandated services now comprise over 70% of the total funding for these services; and

WHEREAS, the local funds appropriated to support the delivery of the mandated Services should comprise no more than 50% of the total costs; and

WHEREAS, local funds appropriated to support these services are declining; and

WHEREAS, Michigan’s local public health departments will no longer be able to provide these mandated services if state funding appropriated for these services is not increased to 50% of the total cost of these mandated local services as required in Section 333.2475 of the Michigan Public Health Code.

THEREFORE BE IT RESOLVED, that the Chippewa County Board of Commissioners will advocate for increases in state and federal funding; and

LET IT BE FURTHER RESOLVED, that the Chippewa County Board of Commissioners will advocate for local health departments not to be held accountable for meeting minimum performance standard for state mandated services unless the state is able to cover 50% of the total costs for these services; and

LET IT BE FURTHER RESOLVED, that the Chippewa County Board of Commissioners supports a process whereby MALPH will work with the Michigan Departments of Agriculture, Community Health and Environmental Quality to convene a group co-chaired by an equal number of state and local Representatives to annually develop and present to the Governor and Legislature a proposed set of basic and required services and documentation of delivering those services beginning in 2009 as required by Part 23 of the Public Health Code.

Discussion followed on the quality of services offered by the Health Department.

On a roll call vote, Commissioner Postula, Shackleton, Timmer, LaJoie, Moore and Kay voted yes.

Commissioner Cooper voted no. The motion carried 6-1.

THE RESOLUTION WAS DECLARED ADOPTED.

Chairman Kay received a letter of resignation from David B. Jahn. Mr. Jahn presently sits on the HBH Board and he was informed that there may be a conflict of interest because War Memorial Hospital has established an inpatient behavioral health unit at Kinross. Mr. Jahn is the CEO at War Memorial Hospital.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to accept the resignation of David B. Jahn effective immediately. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to advertise for vacancies on any boards/agencies/authorities (including the HBH vacancy) that will come due by the end of the year. On a voice vote, the motion carried unanimously.

A letter was received from Dr. James Terrian, Health Department, announcing his resignation as of December 31, 2007.

It was moved by Commissioner Moore, supported by Commissioner Shackleton, to accept the resignation of Dr. James Terrian. On a voice vote, the motion carried unanimously.

Discussion was held on the Animal Shelter building. Some repairs need to be made. A meeting of the Building, Grounds and Jail Committee will be set.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to enter into a closed session to consider the purchase/lease of the City/County building pursuant to Section C of the Open Meetings Act, Act 267, P.A. 1976, as amended being MCL 15.268(c). A roll call vote was taken as follows: Postula – Yes, Cooper – Yes, Shackleton – Yes, Timmer – Yes, LaJoie – Yes, Moore – Yes, Kay – Yes. The motion carried 7-0. (8:00 p.m.).

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to return to the open meeting of the Board. A roll call vote was taken as follows: Postula – Yes, Cooper – Yes, Shackleton – Yes, Timmer – Yes, LaJoie – Yes, Moore – Yes, Kay – Yes. The motion carried 7-0. (8:10 p.m.)

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Shackleton, to adjourn. On a voice vote the motion carried and the Board did adjourn at 8:12 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman