The Chippewa County Board of Commissioners met in Special Session on Tuesday, January 22, 2008 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.
Present: Commissioners Ted Postula, Don Cooper, Richard Timmer, Bernard LaJoie Jim Moore and Chairman Earl Kay
Absent: Commissioner Scott Shackleton (called: was at a medical appointment)
Also Present: Derek Myerscough, Jesse Knoll, Jeff Moran, Sheriff, Tim McKee, OES/911 Director, Don McLean, Terry Stark, Luce County Commissioner, Kelly Beaune. Acting Controller, DeVere Construction Representatives, Gundlach Construction Representatives, and Diane Cork, County Clerk
JAIL EXPANSION PROPOSAL
Excerpt from the Building and Grounds Committee meeting minutes of January 16, 2008
The committee met to discuss and make a recommendation to the full Board of Commissioners’ the bids from DeVere Construction and Gundlach Champion regarding the proposed 58 bed jail expansion, were reviewed with discussions covering the site supervision costs, the construction fee percentages, as well as, past experiences and funding of the proposed project.
It was moved by Commissioner Moore, supported by Commissioner LaJoie, to go with Gundlach Champion’s proposal for the 58 bed jail expansion, based on past experience with Chippewa County, as well as, by providing the lower construction fee of 2.8% for the proposed project.
Discussion followed with Commissioner Cooper stating that DeVere Construction had the lower bid by $80,000.00. Commissioner Timmer thought DeVere Construction was the better bargain for the County.
Commissioner Moore contacted references given by DeVere Construction.
On the vote, the motion carried with Commissioners Cooper and Timmer voting no.
OES SERVICE WITH LUCE COUNTY
It was moved by Commissioner Moore, supported by Commissioner to approve the following agreement:
THE COUNTY OF CHIPPEWA AND THE COUNTY OF LUCE INTERGOVERNMENTAL EMERGENCY DISPATCH SERVICES AGREEMENT
THIS AGREEMENT entered into this ____day of ________200_ by and between the County of Chippewa, 319 Court Street, Sault Ste. Marie, Michigan, 49783, a county government, hereinafter referred to as “Chippewa County;” and the County of Luce, 407 W. Harrie Street, Newberry, Michigan, 49868, a county government, hereinafter referred to as “Luce County.”
WHEREAS, Chippewa County and Luce County have heretofore each provided emergency dispatch and communications services in conjunction with public safety; and
WHEREAS, Chippewa County and Luce County have determined that each municipality would realize certain benefits upon the transfer of Luce county dispatch services to Chippewa County; and
WHEREAS, Public Act 32 of the Public Acts of 1986, as amended, being MCL484.1101et seq., authorizes agreements between public agencies for these services;
NOW THEREFORE, Chippewa County and Luce County hereby agree as follows:
1. General Agreement. Chippewa County agrees to provide emergency dispatch services to Luce County in accordance with the terms and conditions of this Agreement which will be administered by Chippewa County in the E-911 Dispatch and Communication Services Center within Chippewa County Central Dispatch and with applicable state and federal law.
2. DEFINITIONS. For the purposes of this Agreement, the hereinafter listed terms shall have the corresponding definitions:
a. “Contract Year: and “Fiscal Year” shall both mean a 12-month period during which emergency dispatch services are to be rendered to each municipality, commencing on January 1 of each calendar year.
b. “Emergency Dispatch Services” or “Dispatch Services: shall mean the services mandated to be performed by Chippewa County to Luce County pursuant to this Agreement.
c. “Municipality” shall mean either Chippewa County or Luce County, and when plural it shall mean both Chippewa County and Luce County.
3. TRANSFER OF SERVICES. Luce County agrees to transfer to Chippewa County the function and responsibility of providing emergency dispatch in conjunction with public safety and to designate and authorize Chippewa County to serve as it Primary Public Safety Answering Point (PSAP) in accordance with MCL 484.1318. Luce County agrees to turn over all necessary information and documents, whether contained on paper or on electronic format, to Chippewa County necessary for the efficient provision of services required in this Agreement. Chippewa County agrees to accept such transfer and designation to provide emergency dispatch in conjunction with public safety as hereinafter set forth in the Agreement.
4. LEVEL OF SERVICES. The municipalities agree that the following Emergency Dispatch Services shall be provided to Luce County:
a. EMERGENCY DISPATCH. Dispatch Services shall include, but not be limited to:
i. Answering incoming phone calls of a general administrative nature;
ii. Answering incoming E-911 calls for service and forwarding information to the appropriate jurisdictions/department, i.e. police, fire, emergency medical services, etc;
iii. Providing Law Enforcement Information Network (LEIN) and National Crime Information Center (NCIC) services to administrative personnel, investigators and patrol officers as required and/or requested and authorized by department policies.
iv. Dispatching and monitoring the following units as required by calls for service: police, fire, emergency medical services, and other designated emergency services;
v. Operating installed radio equipment and including dispatching and receiving calls, monitoring public safety communications, monitoring adjacent public safety agencies for activity that might affect Luce County, operating emergency notification systems, i.e., pagers, alert tones, etc. and maintaining and utilizing MPSCS 800 MHz radio systems and other inter- agency connections and/or systems to coordinate activity involving more than one response agency or jurisdiction;
vi. Operating installed computer equipment including computer- aided dispatch, entry/retrieval of records and related information, and providing, if necessary, computer generated reports as required by the agencies, and accessing Law Enforcement Information Network (LEIN) and National Crime Information Center (NCIC) computers;
vii. Providing paging services to all governmental entities as required or requested;
viii. Testifying in Court, at deposition, or any required administrative hearing;
ix. Maintaining supplies; and
x. Providing training and professional development to dispatch personnel.
5. ADMINISTRATIVE AND FINANCIAL RESPONSIBILITY. Chippewa County’s provision of emergency dispatch services to Luce County shall be administered by Chippewa County as follows:
a. EXCLUSIVE CONTROL OF CHIPPEWA COUNTY BOARD OF COMMISSIONERS. The dispatch services transferred to Chippewa County shall be under the exclusive jurisdiction and control of the Chippewa County Board of Commissioners. The Chippewa County Board of Commissioners shall issue orders, policies and procedures for the administration of the dispatch center.
b. COUNTY ADVISORY BOARDS. While the dispatch services transferred to Chippewa County shall be under the exclusive control and jurisdiction of the Chippewa County Board of Commissioners, the Chippewa County Central Dispatch Director shall receive advice for the services called for herein by Luce County 9-1-1 Director. If the Luce County 9-1-1 Director objects to a policy or procedure utilized in the provision of dispatch services to Luce County, the Luce County 9-1-1 Director or their designees shall submit the Luce County objection to the Chippewa County Central Dispatch director or his designee. The Chippewa County Central Dispatch Director or his designee shall respond to same in writing within 72 hours, providing such facts and opinions which support his determination of the issue. In the event that the matter is not resolved to Luce County’s satisfaction after the Chippewa County Central Dispatch Director’s response, the Luce County 9-1-1 Director or designee may request that the issue be reviewed by the Chippewa County Central Dispatch Advisory Board.
c. COST SHARING. In consideration for Chippewa County’s acceptance of Luce County’s transfer of dispatch services, Luce County shall pay Chippewa County in accordance with the following:
i. Operations. In consideration of the Emergency Dispatch Services provided by Chippewa County, Luce County shall pay to the Chippewa County treasurer an annual fee payable in advance. It is agreed by the parties that the annual fee shall be $60,000 for the first full year and shall be subject to reconsideration and recalculated by November 1st based upon the level of staffing at the dispatch center and the level of activity at the dispatch center generated from calls within Luce County. If the fee is not otherwise reevaluated, or the parties fail to otherwise set the annual fee, the annual fee shall be $50,000 payable in advance.
The parties agree that for any potion of the fiscal year that this agreement is effective; Luce County shall pay to Chippewa County a prorated portion of an annual fee equal of 1/12th of the total amount. Luce County and Chippewa County may mutually agree to review and modify costs as determined necessary.
ii. Set-up Expenses. Initial costs incurred by either party in connection with the implementation of this agreement to provide emergency Dispatch Services to Luce County shall be the responsibility of Luce County.
iii. Capital Improvements. Capital improvements to the dispatch center equipment shall be the responsibility of Chippewa County unless otherwise agreed to by the parties.
iv. Improvements to equipment in Luce County vehicles, for police, Fire and EMS, or for equipment for the Luce County police, fire and EMS agencies. If Chippewa County makes capital improvements to the dispatch center equipment which necessitates alteration or replacement of communications or equipment for any Luce County vehicle, office or employee, in order for the efficient provision of services pursuant to this agreement, Luce County shall be solely responsible for the purchase of compatible equipment for its vehicles, employees, and offices. The Chippewa County Central Dispatch Director shall inform the Luce County 9-1-1 Director as soon as practicable when Chippewa County replaces or upgrades it dispatch equipment.
d. PERSONNEL. All personnel necessary to provide the services under this agreement shall be employees of Chippewa County and shall be subject to the applicable Chippewa County collective bargaining agreement, the Chippewa County Personnel Manual, the Chippewa County Policies and Procedures, and Chippewa County Central Dispatch department operating procedure.
e. CENTER DOCUMENTS. The Municipalities shall exchange copies of all reports, correspondence, and other documents which each community produces regarding the Communications Center as requested. The recipient of these documents shall treat them in the same manner the provider treats them. Documents which are Confidential shall be marked as such and shall be treated in accordance with the provider’s instructions.
6. EQUITY AND ASSETS. All equity in assets of the Chippewa County Dispatch Center shall remain the property of Chippewa County. Payment for services provided pursuant to this Agreement shall not grant to Luce County any interest whatsoever in Chippewa County’s equipment, assets or property. any property purchased or provided by Luce County which Luce County will retain ownership of during the course of this agreement and which shall be returned to or retained by Luce County shall be identified from time to time as purchased or supplied in written amendments to this agreement and included as attachments to this agreement.
7. TERM OF AGREEMENT. This Agreement shall be effective for five (5) years, beginning on the ____day of _______, 200_ and ending on the _____ day of __________, 200_. This Agreement is automatically renewable for five (5) year periods unless terminated by either of the parties in accordance with this paragraph. Either party may terminate this agreement at any time by providing written notice to the other sixty (60) days in advance of termination.
8. REVENUE. Luce County hereby agrees to cooperate with Chippewa County to receive any grant monies or other revenue sources available for Emergency Dispatch Services or for the training of dispatch personnel.
9. LIABILITY AND HOLD HARMLESS PROVISION. Chippewa County shall be responsible for providing insurance liability coverage for all operations of its Dispatch Center including the provision of dispatch services to Luce County. Luce County shall be named as additional insured in connection with the Emergency Dispatch Services provided by Chippewa County. Luce County shall reimburse Chippewa County for any costs incurred by Chippewa County to implement this paragraph.
To the fullest extent permitted by law, Luce County agrees to hold Chippewa County harmless from any and all claims, suits, demands, judgments, or causes of action made against Luce County, their elected or appointed officials, employees, agents, or volunteers for the actions of Luce County’s elected or appointed officials, employees, agents or volunteers arising from or in connection with the performance of this agreement.
To the fullest extend permitted by law, Chippewa County agrees to hold Luce County harmless from any and all claims, suits, demands, judgments, or causes of action made against Chippewa County, it’s elected or appointed officials, employees, agents, or volunteer, for the actions of Chippewa County’s elected or appointed officials, employees, agents or volunteers arising from or in connection with performance of this agreement.
10. SEVERABILITY. Should any provision, paragraph, section or part of this Agreement be found void or unenforceable by a Court of competent jurisdiction, the remainder shall continue in full force and effect.
On a voice vote, the motion carried unanimously.
SHERIFF DEPARTMENT VEHICLE PURCHASES
Bids were received from Sadler Motors, O’Connor’s Chrysler-Dodge-Jeep, Inc., Chippewa Motors, Soo Motors, Inc. and MiDeal-State of Michigan contract for the purchase of five (5) vehicles to be used by the Sheriff’s Department.
2 Sheriff Cars:
It would appear that the bid from MiDeal (State of Michigan) would be the lowest bid for two (2) Dodge Charges, but when you add in the cost of delivery at $2.00 per mile and the personnel to pick up the vehicles, O’Connor’s Chrysler-Dodge-Jeep, Inc. would be the better deal. The Sheriff’s Department currently has Dodge Chargers and is happy with the size of the tires and the switching of equipment would be compatible.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to accept the bid of $21,475.00 each for two (2) Dodge Chargers from O’Connor’s Chrysler-Dodge-Jeep, Inc. On a voice vote, the motion carried unanimously.
It was moved by Commissioner Timmer, supported by Commissioner Moore to accept the bid of $18,496.94 for one (1) Window van, E-350 1-Ton, from Soo Motors, Inc. On a voice vote, the motion carried unanimously.
1 Pick-up Truck
It was moved by Commissioner Timmer, supported by Commissioner Moore, to accept the low bid of $19,886.00 from Soo Motors, Inc. for one (1) 4x4 F-150 Truck. On a voice vote, the motion carried.
It was moved by Commissioner Moore, supported by Commissioner LaJoie, to accept the low bid of $19,304.00 for one (1) Compact Van from O’Connor’s Chrysler-Dodge-Jeep, Inc. for use by the detectives. On a voice vote, the motion carried unanimously.
Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Moore, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 5:30 p.m.
Diane S. Cork, Clerk
Earl Kay, Chairman