The Chippewa County Board of Commissioners met in regular session on Monday, April 14, 2008 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Derek Myerscough, Lou MacDonald, Bill Hopper, John Willis, Jesse Knoll, Marvin Willis, Frank Blissett, Cathy Munson, Sharon Kennedy, Equalization Director, Cathy Cairns, Scott Brand, Evening News, Marilyn McDonald, Treasurer, Tim McKee, OES/911 Director, Debbie Sirk, Joe Pachkowski, Jim German, Administrator, and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the regular Board minutes of March 10, 2008, Special Board meeting minutes of March 19, 2008 and Special Board meeting minutes of March 24, 2008. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Derek Myerscough – commented on the appointment to the HBH Board stating he thought that Shelly White-Thomas would be the best candidate

CONTROLLER’S REPORT – Jim German – Informational purposes only

OLD BUSINESS:

**A. Appointment to HBH Board – will be handled at a later time during this meeting (Information on the job description of the Administrator was needed before action can be taken)

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – March 24, 2008

Don Wilson gave an overview on the Policy Renewal for Long Term Insurance for Chippewa County Employees.

Mr. Wilson had said that the Michigan Association of Counties had recently endorsed Mutual of Omaha as a new carrier for counties to use in the long term disability plans. If the County elects to change carriers, the county would realize a $17,000 savings. The change would not affect employee benefits.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to change to the MAC sponsored plan and save the County approximately $17,000 with no reduced employee benefits to those affected. On a voice vote, the motion carried unanimously.

Administrator German’s letters of resignations from the 911 Board of Directors, Health Department and the Canvass Board were discussed. The Committee was reluctant to accept the resignations; however, Mr. German thought it would be in the best interest of the County as there could be a perceived conflict of interest.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to accept the resignations from the 911 Board of Directors, the Health Department (after the June 2008 meeting due to Mr. LaJoie being absent to make sure there will be a quorum in attendance) and the Board of Canvassers. On a voice vote, the motion carried with Commissioner Cooper voting no.

Circuit Court staffing was discussed. A staff member from Circuit Court will be on leave from August 18th through November 18th, 2008. Jeri Wolski is requesting a temporary employee be hired for thirty-five hours per week during the absence.

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to fill the vacancy with a temporary employee. On a voice vote, the motion carried unanimously.

Employee policies were discussed. Policy #233 dealing with Family Medical Leave was discussed. Mr. German stated that under the policy there were four ways of taking leaves. The County thus far has not selected one of those options thus leaving it up to a wide variety of interpretations. Mr. German suggested using a rolling twelve month plan, measured backwards from the time the leave is taken measuring how much leave has been taken in the last twelve months to see how much the employee may use.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to support adding the language from above to Policy #233 dealing with Family Medical Leave. On a voice vote, the motion carried unanimously.

Policy #230 was discussed. This policy has to do with sick leave. Mr. German stated it would be beneficial to add the following twelve month period as discussed above also to this policy when a physician slip is requested.

It was moved by Commissioner LaJoie, supported by commissioner Postula, to add the language to policy 230 adding the rolling twelve month period as discussed with Policy #233. On a voice vote, the motion carried unanimously.

Policy #121 was discussed. This policy has to do with County Commissioner Benefits. The Committee opted to strike the line “or on a special agenda representing the County” and instead insert the line “training, or other meetings related to commission duties”.

On discussion: Commissioner Shackleton commented that he felt that County Board members should not be able to just attend any meeting that they want to, out to different townships, city commission etc. and be compensated for both mileage and per diem. The language in the current policy says that you can be compensated for two meetings per day but only based on committee appointment or that you are on the agenda representing the County.

Chairman Kay expressed that if your constituents have continually complained to you about the roads and in their area or they are not getting what they think they should from the Road Commission and they have asked you to attend the meeting, does Commissioner Shackleton think that that is appropriate?

Commissioner Cooper said this policy was kicked around for about a year and sees no reason to change now.

On the vote, the motion failed 5-2.

Having completed his report, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried unanimously.

**HBH Appointment

Discussion was held on the position description of the County Administrator and perceived conflict of interest.

The nominees for the vacancy on the HBH Board are as follows:

Kathy Cairns, Angela Carr, Jim German, Derek Myerscough and Shelly White-Thomas

On a roll call vote, Commissioners Cooper, Shackleton, LaJoie, Postula, Moore, Timmer and Kay voted for Kathy Cairns. Kathy Cairns was appointed to the HBH Board for a term to expire March 31, 2012.

Equalization – Jim Moore – April 9, 2008

Equalization Director Kennedy presented the 2008 County Equalized Values. The total 2008 Equalized Value for the County is $1,357,812,103.

She explained that the values presented on the report are the basis for completing the State required forms which must be completed and sent to the State before the end of April.

It was moved by Commissioner Moore, supported by Commissioner LaJoie, that the equalized values as presented by Equalization Director Kennedy be adopted as reported and that all state required forms regarding same be completed and filed as required by statute. On a voice vote, the motion carried unanimously.

Equalization Director Kennedy also presented the tentative 2008 taxable values and explained the capped value formula as it relates to taxable values. It was explained that the County’s projected tentative taxable value is $976,255,018 which includes new construction and any uncapped transfers that occurred in 2007.

It was moved by Commissioner Moore, supported by Commissioner Shackleton, that the tentative 2008 taxable values be accepted into the record. On a voice vote, the motion carried unanimously.

Equalization Director Kennedy explained that staff members will be attending annual required continuing education classes in May and June, which may necessitate office closings to accommodate staff attendance of these trainings. Every effort to reduce the time away from the office will be made.

It was moved by Commissioner Cooper, supported by Commission Cooper, that at the discretion of the director, the office may be closed to accommodate required training of department personnel. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Shackleton, to approve the Equalization Committee report as given. On a voice vote, the motion carried unanimously.

Health & Social Services – Ted Postula – No meeting

Building, Grounds, & Jail – Earl Kay – March 13, 2008

The Committee reviewed several items regarding the jail expansion including the meeting with the City of Sault Ste. Marie. Items discussed were possible environmental issues with the soil in that area, the maple tree and City police detective parking during the jail addition. Gundlach Champion and Landmark/Harrison both reviewed with the Committee design development, plans (drawings), and the schematic design evaluation, included in the discussion were potential early bid packages for certain packages. The jail addition will be on the April 17th City of Sault Ste. Marie Zoning Board agenda. Discussion also included soil boring reports from UP Engineers and the site survey being completed by Northwoods Land Surveying. The discussions concluded regarding the Design-Build Agreement between Chippewa County (the Owner) and Gudlach Champion (the Design-Builder) with several revisions and changes made between the two entities.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the Design-Build Agreement as revised by the Owner and Design-Builder and upon final review by Attorney Cannello. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the Schematic Design Evaluation Report dated March 13, 2008 as presented. On a voice vote, the motion carried unanimously.

The remainder of the report was for informational purposes only.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – April 11, 2008

The Committee reviewed a proposed Historical District Ordinance. The ordinance would be the first step in Chippewa County becoming a certified local government under the State of Michigan Guidelines for grant dollars from the State Historical Preservation Office. The ordinance along with a historical district commission is the key steps to the County applying for planning and restoration grants from SHPO. Grant dollars are a pass through from the Federal Government. Although the amounts of funds are limited, it was decided they may help in planning and restoration grants for the Chippewa County Court House if they might be obtained. Once Chippewa County has a CLG status future projects may also qualify for grant dollars.

Discussion followed on committee members, historical sites and money available.

It was moved by Commissioner Timmer, supported by Commissioner Shackleton, to recommend to the County Commission that the ordinance be approved. On a voice vote, the motion carried unanimously.

The Committee discussed a request from Representative Joel Sheltrown of the 103rd District for a resolution in support of House Bill 4323. The bill, supported by MAC, would create uniform standards of operation, safety requirements, and protections for property owners. The Resolution is as follows:

RESOLUTION 2008-09

RESOLUTION TO ENCOURAGE SUPPORT FOR

THE PASSAGE OF HOUSE BILL 4323 OF 2007

WHEREAS, the ownership and use of off-road vehicles and all-terrain vehicles in Northern Michigan has increased significantly in recent years; and

WHEREAS, House Bill 4323 would provide uniform standards of operation on County roads open to these vehicles; and

WHEREAS, House Bill 4323 would improve public safety and the safety of riders of these vehicles; and

WHEREAS, House Bill 4323 would further limit public liability arising from negligent operation of these vehicles; and

WHEREAS, House Bill 4323 would provide dedicated funding for law enforcement and signing through citations; and WHEREAS, House Bill 4323 would clarify the legal ability of county boards of commissioners to open and close portions of county roads to the operation of these vehicles with notification given to the county board of road commissioners and/or Michigan Department of Natural Resources;

NOW, THEREFORE, BE TI RESOLVED that the Chippewa County Board of Commissioners support the passage and enactment of House Bill 4323 and that copies of this resolution be sent to State Representative Joel Sheltrown and State Senator.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Shackleton, Timmer, LaJoie, Moore, and Kay

Nays: None

RESOLUTION DECLARED ADOPTED.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report as given. On a voice vote, the motion carried unanimously.

Computer – Don Cooper – No meeting

Finance, Claims and Accounts – Richard Timmer – April 10, 2008

The Committee received a copy of a proposed service agreement to be approved and to be established between Chippewa County and the County of Mackinac; the agreement will provide emergency dispatch services to Mackinac County through Chippewa County’s E911 Dispatch and Communication Services Center.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the service agreement after typo corrections between Chippewa County and the County of Mackinac. On a voice vote, the motion carried unanimously.

The Committee reviewed the bid summary for the purchase of 15 desktop computers, which was previously re-bid according to Board of Commissioners request, which established a vendors listing.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the low bid from Dell Marketing in the amount of $12,483, to purchase 15 desktop computers. On a voice vote, the motion carried unanimously.

The Committee reviewed the bid summary to replace and install eight (8) windows in the Courthouse building. The lone bid was for eleven (11) windows, per the on-site visit and the repairs would have a 10-year warranty.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the price of $4,022 from American Glass to repair eleven (11) Courthouse windows. On a voice vote, the motion carried unanimously.

The Committee received and reviewed the bid summary and individual bids from four vendors for the purchase of a fire detection and dry suppression system for the equipment room at the Sheriff’s Department, which currently has a water suppression system. Discussion followed, including the vendor requirements and bid requirements that were not met by the vendors for the project.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the bid of $8,965 from Northern Fire & Safety, upon clarification of the Sheriff. On a voice vote, the motion carried unanimously.

The Committee reviewed the bid summary for the requested quotes to provide a retiree Health Care Actuarial for Chippewa County. Discussion followed regarding the quotes provided by three vendors, with Gabriel, Roeder, Smith & Co. recommended to provide the service to Chippewa County due to their background, and association with MERS, and by their provision of a complete bid package with pricing. The low bid was provided from United Health Actuarial Services with the bid price of $6,000-$8,000. References will be sought for United Health Actuarial Services. Follow up after the Finance meeting with EUP Transportation Authority provided verification of Gabriel, Roeder, Smith & Co. providing the actuarial for EUPTA’s post retirement for the past three-three year cycles.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the low bid from United Health Actuarial Services in the amount of $6,000-$8,000.

Discussion followed on references, services rendered, etc.

On a voice vote the motion failed 7-0.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the bid from Gabriel, Roeder, Smith & Co. to provide a Retiree Health Care Actuarial for Chippewa County. On a voice vote, the motion carried unanimously.

The Friend of the Court Office provided a bid summary to be reviewed by the committee, to purchase, install and provide maintenance for a photocopy machine for the Friend of the Court Office, which has been approved by Chief Circuit Judge Lambros, and to be paid from Fund 215.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to concur with the Judges approval to purchase, install and maintain a new photocopy machine in the Friend of the Court office. On a voice vote, the motion carried unanimously.

The Committee received a copy of the proposed agreement to seek reimbursement of up to $4,000, to provide patrol on Forest Service areas for FY08.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the Cooperative Law Enforcement Agreement between Chippewa County and the Hiawatha National Forest Service. On a voice vote, the motion carried unanimously.

The Committee was provided a copy of the dues notice, as well as, an update provided by Commissioner Timmer, of recent meetings with UP RC & D.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve payment of the FY2008 dues of $300 to UP RC & D. On a voice vote, the motion carried unanimously.

The Committee was provided with a listing of vehicles that will be available for sale. Discussion included the use of the online E-Bay services for sales of these vehicles.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the sale of these vehicles and to use E-Bay to seek bids, and the newspaper article to refer bidders to E-Bay. On a voice vote, the motion carried unanimously.

The Committee was provided with a request for services quote for routine maintenance, inspection and repair of the Courthouse tower clock.Term of service for Steven VanZile included mileage, lodging and an hourly rate of $22.50, with the County to supply parts and needs for the maintenance of the clock.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the service order and requirements as provided. On a voice vote, the motion carried unanimously.

The monthly claims and accounts reports were presented.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $268,012.00 other fund claims of $130,045.47, payroll of $382,755.85 and health department claims of $565,701.94, total claims of $1,346,515.26, vouchers 1686 through 1990 and C-1 through C-194.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the committee meeting report as given. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

Deputy Medical Examiner appointment

It was noted that this position will not be a salaried position but a per- instance, in the absence of Dr. Baccari, with the total cost the responsibility of the Health Department.

It was moved by Commissioner Shackleton, supported by Commissioner Timmer, to appoint Dr. Rechner as Deputy Medical Examiner, in the absence of Dr. Baccari. On a voice vote, the motion carried unanimously.

Veteran’s Affairs Board appointment

It was moved by Commissioner Shackelton, supported by Commissioner Timmer, to concur with the Veterans Affairs Board to appoint Robert Wilson to serve a four-year term as the WWII member of the Chippewa County Veterans Affairs Board. On a voice vote, the motion carried unanimously.

Commissioner Shackleton thought that a few housekeeping matters needed to be attended to in the near future that being 1). Repealing the Controller Act, 2). Contract written and put in place for the Administrator, 3). Acting Controller’s salary compensation

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Shackleton, to adjourn. On a voice vote, the motion carried unanimously.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman