The Chippewa County Board of Commissioners met in regular session on Monday, May 12, 2008 at 5:00 p.m. in the 50th Circuit Court of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Cathy Cairns, Bob Peltier, Don and Chris McLean, Bud Willis, John Willis, Joe Paczkowski, Frank Blissitt, Scott Brand, Jesse Knoll, David Martin, Chippewa County Health Dept., Lowell Ulrich, Probate Judge, Debbie Freedman, Cathy Monson, Jeff Moran, Sheriff, Sharon Kennedy, Equalization Director, Debbie Sirk, Derek Myerscough, Jim German, Administrator and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Postula to approve the County Board minutes of April 14, 2008 and Workshop minutes of April 24, 2008 as presented. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Bud Willis stated that at the last EUPTA Board meeting there was no agenda and minutes were not available. He didn’t feel that the Open Meetings Act was being followed.

Bob Peltier inquired about the contract for the County Administrator.

Chris McLean addressed the Board about false statements she thought that Sam Harma, HBH, had made and the population based membership on the HBH Board.

ADMINISTRATOR’S REPORT – Jim German, informational purposes only

OLD BUSINESS: None

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – April 23, 2008

Administrator German explained that the AFSCME negotiator had not gotten back with the County on setting up a date to continue negotiations. Both Mr. German and the Committee expressed their frustration with the slow pace of negotiations and the apparent lack of enthusiasm on the part of the AFSCME negotiator. Frustration was also expressed about the slow pace in the last negotiating round which took place during work hours.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to hold the next round of negotiations after the work day was completed. On a voice vote, the motion carried unanimously.

Mr. German explained that the position of Assistant to the Controller was now out of date since there was no longer a Controller but an Administrator. Mr. German explained that other Counties in the State have Deputy Administrators. He thought this would be the proper fit for Chippewa County as other offices in the County also have deputies. Mr. German noted Ms. Beaune’s wealth of knowledge that she brings to the table. He also noted that she had been the acting Controller for the last three years receiving significantly less money than a Controller would have. She also has performed the clerical position in the Building Department saving the County approximately twenty thousand dollars per year. Mr. German provided a job description for a deputy Administrator for salaried position at a level 13. Commissioner LaJoie noted that Ms. Beaune was well qualified for the position and thought the justification provided was adequate. Commissioner Kay and Postula noted the excellent job Ms. Beaune does and that she has the capability to fill the Administrator’s position in his absence.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to change the Assistant to the Controller position to Deputy Administrator at a level 13.

On discussion, Commissioner Cooper stated that a level 13 is about $30.00 an hour, that that amount would be higher than a number of employees including the Assistant Prosecutor and didn’t feel that the increase would be justified and felt she should be classified as a level 8.

Commissioner Postula noted that at the meeting a compromise was suggested.

It was moved by Commissioner Postula to amend the motion to classify Ms. Beaune’s position to a level 12. Commissioner Shackleton seconded the motion. On a roll call vote, Commissioners Shackleton, LaJoie, Moore, Postula, Timmer and Kay voted yes. Commissioner Cooper voted no. The motion carried 6-1.

On the original motion on the new title of Deputy Administrator at a level 12, on a roll call vote, Commissioners Shackleton, LaJoie, Moore, Postula, Timmer and Kay voted yes. Commissioner Cooper voted no. The motion carried 6-1.

A discussion was held in regards to Commissioner Shackleton’s request that the County Administrator should have a contract. Mr. German provided the Committee with examples of other County and City Manager contracts. Commissioner Kay noted that Chippewa County had never had a contract with its controller before. Commissioner LaJoie and Postula agreed with Commissioner Shackleton that there should be a contract for the good of both the County and the Administrator. Mr. German provided a draft copy of a contract for the Chippewa County Administrator/CFO. Commissioner Kay explained he did not have a problem with the contract but wanted to see some changes. These included eliminating the section in which the Administrator could work 10 hours per week in other capacities than the County. Commissioner Kay also wanted to make sure that the Administrator had to give a thirty day notice before resigning. The Commissioners noted that they thought the severance pay should be for a six month period. The Committee decided that the length of the contract should be through the end of next year.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve the modified contract, per the Finance Committee, for the Chippewa County Administrator.

Discussion was held on the salary of the Administrator, severance pay, vacation days etc.

On a roll call vote, Commissioners Shackleton, LaJoie, Moore, Postula, Timmer and Kay voted yes. Commissioner Cooper voted no. The motion carried 6-1.

Having completed the action items in his report, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the report as presented. On a voice vote, the motion carried unanimously.

Personnel – Bernard LaJoie – April 29, 2008

The Committee reviewed a request for temporary staff augmentation in the Register of Deeds office. This is due to an employee being off on Short/Long term disability. During the absence, Ms. Kennedy requested she be allowed to bring in contractual personnel at the lowest deputy wage for up to thirty hours per week for twenty weeks. With FICA and workman’s compensation, the total request would not exceed $10,000. The County will actually save money under this arrangement.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve the request. On a voice vote, the motion carried unanimously.

Having completed the action items from this report, it was moved by Commissioner LaJoie, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried unanimously.

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – May 1, 2008

Mr. German relayed information from a meeting that took place with the Safety Committee at the Courthouse. The Safety Committee, as well as Department heads, were in agreement that the window bars be removed. Mr. German expressed his intent to enhance the natural beauty of the Courthouse by removing the bars. He also noted that they created a problem for individuals leaving the building in case of an emergency. Commissioner Timmer wanted to make sure they were stored properly. Commissioner Kay requested a letter from the Safety Committee on their request.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to remove the window bars. On a voice vote, the motion carried unanimously.

Having no further action items, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report of the Committee as presented. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – April 30, 2008

The Committee reviewed the guidelines for Chippewa County to become a certified local government under the State Historical Preservation Office requirements. Now that the County has a Historical District Ordinance, the next step is to establish a Historical District Commission.

Discussion followed on the procedure to be followed for appointment to the Commission.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the establishment of a Historical District Commission. On a voice vote, the motion carried unanimously.

The Committee reviewed a request from the County Road Commission to obtain an allowance of $45.00 per meeting for not more than two meetings per day. A discussion took place on what steps the Road Commission had taken in regards to the Special Road Commission meeting on March 19th, 2008. At that meeting the Commission had asked that the Road Commission change its purchasing policy to address State Law and to communicate more effectively with local business owners to negate any negative perception, conflicts of interest or impartiality issues with local businesses. It was also suggested at the March 19th meeting that the Road Commission establish and get word to the public about how they go about local purchasing, what items they purchase from where, and the justification for doing so. Administrator German was asked to draft a letter to the Road Commission and ask them for a response on how they have acted upon these recommendations.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to table the request from the Road Commission and have Mr. German send a letter to the Road Commission asking them for a response on the March 19th recommendations.

Discussion followed on the length of time the Road Commission has permitted the two meetings per day at $45.00 per meeting and combining the request for a response in one motion.

On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve to report as presented. On a voice vote, the motion carried unanimously.

Computer – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer – May 8, 2008

The bids were reviewed for new carpeting at the 911 Dispatch Center. A discussion took place in regards to the quality of the carpeting among other issues.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the bid from Northern Hospitality in the amount of $3,162.16. On a voice vote, the motion carried unanimously.

The Committee reviewed the request from the Health Department for training for two individuals in Los Angles, California. The Committee asked for more justification due to the expense and that Health Officer Dave Martin be present at the Board meeting for questions.

Dave Martin addressed the Board stating that he was withdrawing the request at this time because the proper procedure was not followed and more information was needed.

The Committee reviewed a request from Treasurer McDonald to place a full page newspaper ad in regard to the upcoming Michigan Association of County Treasurers Convention being held in Chippewa County.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the ad. On a voice vote, the motion carried unanimously.

A request was reviewed for a budget adjustment for a lawn tractor.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to purchase the Torro Lawn Tractor (22 horse, 46 inch cut) from Erickson’s Appliance in the amount of $1,599.99 with a budget adjustment. The expected revenue source will be from the sale of the current lawn tractor. On a voice vote, the motion carried unanimously.

The monthly claims and accounts report was presented.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to recommend the approval of general fund claims totaling $181,426.58, other fund claims of $71,420.55, payroll of $385,208.73, and health department claims of $595,812.72, total claims of $1,233,868.58, vouchers 1991 through 2171 and D-1 through D-138. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the report as given.

It was noted by Commissioner Cooper that he had voted no on the Assistant to the Administrator’s position motion and that this should be corrected in the Finance, Claims and Accounts Committee meeting minutes.

On the approval of the Finance, Claims and Accounts meeting report with corrections, on a voice vote, the motion carried unanimously.

NEW BUSINESS:

Acceptance of nominations to Board of Health:

Mary Jo Barck, Kathy Cairns, Rita Dale, Shelley White-Thomas, expires 12-31-2010

It was moved by Commissioner Cooper, supported by Commissioner Shackleton, to accept the nominations and to include Mary Ann Shannon. On a voice vote, the motion carried unanimously.

E 9-1-1/OES Board of Directors, expires 12-31-2008

Kathy Cairns and David Pietrangelo

It was moved by Commissioner Moore, supported by Commissioner Shackleton to accept the nominations. On a voice vote, the motion carried unanimously.

Board of Canvassers

Rita Dale, Gerald Dobbertin, Leslie Dobbertin, expires 10-31-2009 (This a nomination made by the Democratic Party due to the resignation of Jim German).

It was moved by Commissioner Postula, supported by Commissioner Moore, to nominate Rita Dale to the Chippewa County Board of Canvassers. Nominations were called for three times.

Hearing none, it was moved by Commissioner Postula, supported by Commissioner Cooper, that nominations be closed and a unanimous ballot be cast for Rita Dale. On a voice vote, the motion carried unanimously.

Resolutions:

It was moved by Commissioner Cooper, supported by Commissioner Shackleton, to approve the following Resolution 08-10:

SPECIAL TRIBUTE TO BILL THORNE

LET IT BE KNOWN, that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to congratulate, and express their appreciation to Mr. Bill Thorne for his 60th year as radio host for WSOO and his many contributions to our country.

BILL THORNE, began his career at radio station WSOO at the age of sixteen and for the past 51 years he has hosted the ever popular “Hymn Time; and for the past 42 years he has hosted the most successful weekly interview show the “Four Horseman Show.”

BILL THORNE was selected as “Mr. D.J. USA” in 1959 in special competition of 500 country disc jockeys throughout the nation and was awarded a trip to Nashville, Tennessee, where he spent a week with WSM, the voice of the famous Grand Ol’ Opry. During his trip he had the distinct pleasure to conduct radio interviews with Elvis Presley, Faron Young, Tammy Wynett, Johnny Cash and Patsy Cline.

BILL THORNE throughout his career at radio station WSOO has had the distinct pleasure to interview over 30,000 special individuals including former President of the United States Richard Nixon and the Chief Judge of the Supreme Court, the Honorable Warren Burger.

BILL THORNE has served public broadcasting and the citizens of Chippewa County with the utmost dignity and respect. He is the voice of Chippewa County and that heard round the world on “Hymn Time”. His passion for broadcasting and his easy going, positive manner makes him a role model for generations to come.

BILL THORNE is a graduate of the Sault Ste. Marie Area Schools, and attended the Sault Branch of Michigan Technological University, now named Lake Superior State University where he received his degree at the 1996 graduation ceremony with his granddaughter.

IN SPECIAL TRIBUTE therefore, for his professionalism, his community service, and his dedication to service, the Chippewa County Board of Commissioners, on behalf of its residents, extends their best wishes to Bill Thorne as he continues to service the people of this County.

On a roll call vote:

Yeas: Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Earl Kay

Nays: None

RESOLUTION DECLARD ADOPTED

It was moved by Commissioner LaJoie, supported by Commissioner Cooper to approve the following Resolution 08-11:

SPECIAL TRIBUT TO ROSEMARY BLASHILL

LET IT BE KNOWN that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their wish of good health and happiness upon her retirement as she prepares for the exciting experiences that lie ahead.

ROSEMARY BLASHILL has served the citizens of Chippewa County, in an excellent manner, and for this we extend our thanks.

ROSEMARY BLASHILL has provided outstanding service to the Chippewa County Health Department since 1980, which she started as, and to current role as

ROSEMARY BLASHILL performed her duties throughout her tenure with professionalism; selflessness; her care and concern for others; a woman of honor and principal who saw a need and followed through for the citizen’s of the County and surrounding area; and a woman who has stood up for her principles time and again.

IN SPECIAL TRIBUTE, therefore, upon her retirement this document is signed and dedicated to honor ROSEMARY BLASHILL for her professionalism, her services and her contributions to Chippewa County, in wishing that her retirement will be filled with family, friends and fun.

On a roll call vote:

Yeas: Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Earl Kay.

Nays: None

RESOLUTION DECLARD ADOPTED

It was moved by Commissioner Shackleton, supported by Commissioner Timmer, to approve the following Resolution 08-12:

RESOLUTION OF INTENT

FOR

ESTABLISHING A LAND BANK FAST TRACT AUTHORITY

RESOLUTION OF INTENT TO CREATE AND PROVIDE FOR THE OPERATION OF A LAND BANK FAST TRACK AUTHORITY FOR THE COUNTY OF CHIPPEWA, MICHIGAN PURSUANT TO AND IN ACORDANCE WITH THE PROVISIONS OF ACT 258 OF THE PUBLIC ACTS OF THE STATE OF MICHIGAN OF 2003, AS AMENDED.

WHEREAS, the Michigan Land Bank Fast Track Act, 2003 P.A. 258, MCL 124.751 et seq., (the “Land Bank Act”) created the Michigan Land Bank Fast Tract Authority (the “State Land Bank”); and

WHEREAS, the Chippewa County Board of Commissioners (the “Board”) is interested in facilitating the use and development of certain properties in the County of Chippewa (the “County”) and in promoting economic growth; and

WHEREAS, in order to further such interests, it is appropriate for the Board to create and provide for the operation of a land bank fast track authority within the County pursuant to and in accordance with the provisions of the Land Bank Act; and

WHEREAS, pursuant to the Land Bank Act, this Board is authorized to create a Chippewa County Land Bank Authority (the “Authority”) through execution of an Intergovernmental Agreement between the County and the State Land Bank; and

WHEREAS, the County desires to pursue the execution of the Intergovernmental Agreement through their duly authorized representative in accordance with the authority set for in the Michigan Constitution and laws of the State of Michigan.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Board hereby determines that it is in the best interests of the public to promote economic development throughout the County.

2. The Board hereby declares its intention to create and provide for the operation of the Authority within the County pursuant to and in accordance with the provisions of the Act.

3. A public hearing shall be held before the Board on June 9, 2008, at 5:00 p.m. in the Courtroom, Chippewa County Courthouse, on the adoption of a resolution creating the Authority within the County.

4. The Clerk of the County shall give notice to the public of the hearing in [name(s) of publication(s)], a [weekly/daily] newspaper of general circulation in the County area on [date of first published notice] and [date of second published notice] and by posting notice of the public hearing, pursuant to the practice of the County Clerk.

On a roll call vote:

Yeas: Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Earl Kay

Nays: None

RESOLUTION DECLARD ADOPTED

It was moved by Commissioner Moore, supported by Commissioner Timmer, to adopt the following Resolution 08-13:

CHIPPEWA COUNTY BOARD OF COMMISSIONERS

REOSLUTION 08-13

TO SCHEDULE A TRUTH IN TAXATION

PUBLIC HEARING

At a meeting of the CHIPPEWA COUNTY BOARD OF COMMISSIONERS held on May 12, 2008,

WHEREAS, the County Board has examined its financial circumstances for the upcoming fiscal year, including estimated revenues, and taxable valuations of property located within the County, and has considered the allocated and extra voted millages to which the County is entitle, and determined that the levy of the millage rates listed below will be necessary for the sound management and operation of the County, and

WHEREAS, the County Equalization Director has informed the County Board that the current year’s millage reduction fraction is .9984, and has determined its maximum authorized millages accordingly, and

WHEREAS, the maximum millage rates to which the County is entitled, as authorized by state law and approved by the electorate of the County, after reduction pursuant to MCL 211.34, are as follows:

Allocated, operating 6.1327
Fire and Ambulance Voted .4280
Roads, Voted .9890
Recycling, Voted .4986
Jail Renovation, Voted .7086

WHEREAS, pursuant to and in accordance with the provisions of MCL 24e, it will be necessary to hold a TRUTH IN TAXATION public hearing on the proposed millage rates to be imposed and that a notice of said TRUTH IN TAXATION public hearing must be published in a newspaper of general circulation at least six (6) days prior to said public hearing, and

NOW, THEREFORE, BE IT RESOLVED THAT:

1. A TRUTH IN TAXATION PUBLIC HEARING shall be held in the CIRCUIT COURTROOM, OF THE COURTHOUSE, LOCATED AT 319 COURT STREET, SAULT STE. MARIE, MICHIGAN, AT 5 PM ON JUNE 9, 2008. THE PURPOSE OF SAID TRUTH IN TAXATION PUBLIC WILL BE TO TAKE TESTIMOMY REGARDING THE LEVY OF THE COUNTY’S 2008 OPERATING MILLAGES.

2. The Clerk is hereby directed and authorized to publish a NOTICE OF TRUTH IN TAXATION PUBLIC HEARING, containing all pertinent information required by law, in a newspaper of general circulation at least 6 days prior to said public hearing.

On a roll call vote:

Yeas: Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Earl Kay

Nays: None

RESOLUTION DECLARED ADOPTED

Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried unanimously. The Board did adjourn at 6:06 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman