The Chippewa County Board of Commissioners met in regular session on Monday, July 14, 2008 at 5:00 p.m. in the 50th Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Richard Timmer, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Also Present: Marvin Willis, John Willis, Derek Myerscough, Robert Peltier, Don McLean, Chris McLean, Jesse Knoll, Tim McKee, 9-1-1/OES Director, Akemi Gordon, Transpo Authority, Chuck Moser, Transpo Authority, Jeff Moran, Sheriff, Dan Cairns, Scott Brand, Evening News, Frank Blissett, Debbie Sirk, Jim German, Administrator, and Diane S. Cork, Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve the County Board minutes of June 9, 2008 and Public Hearing minutes of June 9, 2008 for the Truth and Taxation and Land Bank. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Chairman Kay introduced three foreign exchange students from Russia who will be in the area for a month.

Lt. Mills from the Michigan State Police was scheduled to speak but was not in attendance.

Elijah M. Morris gave a handout to all the Commissioners concerning a septic system on Sugar Island. It was stated that Dave Martin, Chippewa County Health Dept., and Mr. Morris have come to an amicable agreement.

Chris McLean spoke about the new storage building in Manistique at a cost of $3,550.

Derek Myerscough asked about verification on per diem paid to Commissioners for meetings when they are not on the agenda.

ADMINISTRATOR’S REPORT – Jim German – Informational purposes only

OLD BUSINESS:

A. Appointments to the Historical District Commission- 7 members, staggering terms

It was moved by Commissioner Timmer, supported by Commissioner Postula, to appoint Sharon, Kennedy, Alan Swanson, George Cowell, Rita Dale, James Moore, Nancy Steinhaus and Mary June to the Historical District Commission and to draw their names out of a hat to determine the terms for each appointee as follows:

Three-Year Term Two-Year Term One-Year Term
Nancy Steinhaus George Cowell Mary June
Alan Swanson Sharon Kennedy Jim Moore
  Rita Date  

On a voice vote, the motion carried 4-3.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – 6-17-08

A supplemental life insurance proposal from New York Life was reviewed for County employees. This proposal would be of no cost to the County.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to have the Administrator do further research on the issue and to get employee input. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the Personnel Committee meeting report as presented. On a voice vote, the motion carried unanimously.

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds and Jail – Earl Kay – 7-24-08

Bid group one package awards were reviewed. Commissioner Timmer expressed concern about cost per unit for over dig.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the bid awards plus alternative #3 with the stipulation that a cost per unit for over dig bid included in the site work.

On discussion: Commissioner Cooper expressed concern that no bid figures were presented or comparisons made.

Commissioner Shackleton asked what was included in the bid. Commissioner Timmer explained what an over dig was (poor soil/poor borings).

On a voice vote, the motion carried with Commissioners Cooper and Shackleton voting no.

Commissioner Shackleton inquired about the Animal Shelter security and suggested that a video monitor system be placed at the facility.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report as given. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – 6-16-08

The Committee discussed a request from Director Chuck Moser of EUPTA for a one time special appropriation of $25,000 to help offset rising fuel costs. Director Moser and Akemi Gordon were in attendance at the regular board meeting to answer any questions that the Commissioners may have.

It was moved by Commissioner Postula, supported by Commissioner Moore, to give EUPTA $25,000 to help offset fuel costs with the caveat that Chippewa County Sheriff’s Dept., Animal Control, Building Inspector and 911 vehicles not be charged for ferry transportation.

Discussion ensued with Commissioner Shackleton asking if EUPTA had a fund balance because basically the County would be taking from their fund balance. It was noted by Mr. Moser that EUPTA had a fund balance of about $325,000 but did not want to take monies from the fund to keep for capital match. Commissioner Shackleton was concerned that this would be a yearly request.

Commissioner Cooper expressed the same concerns and what is EUPTA going to do next year to alleviate rising costs. He also expressed a concern with their high retirement benefit costs and fee increases for ferries and surcharges.

Commissioner LaJoie expressed that the further the ferries travel, the more cost for fuel and Drummond Island attracts tourists.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper to amend the above motion to include that only the Chippewa County Sheriff’s Department, Animal Control, Building Inspector and 911 vehicles are not be charged for ferry transportation.

On the amendment, the motion carried 6-1 with Commissioner Postula voting no.

The motion on the floor as amended, motion carried 5-2 with Commissioners Shackleton and Cooper voting no.

Having completed the report, it was moved by Commissioner Posula, supported by Commissioner Moore, to accept the Committee meeting report as given. On a voice vote, the motion carried unanimously.

Legislative & Natural Resources – Richard Timmer – 7-9-08

Commissioner Timmer spoke of the need for E-85 gas pumps in the area. Commissioner Timmer explained there were state grants available to help obtain these pumps through the Upper Peninsula Resource Conservation and Development Council Commissioner. Timmer felt it would be of benefit for the Commission to pursue this through a resolution.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to ask the Eastern U.P. RC & D to apply to the Upper Peninsula RC & D for state grants for E-85 pumps and to have the County Administrator draw up a resolution to this effect. It was noted that E-85 was ethanol. The intent of the State is to make it more available.

On a voice vote, the motion carried.

It was moved by Commissioner Timmer, supported by Commissioner Moore to accept the report of the Legislative & Natural Resources Committee as presented. On a voice vote, the motion carried unanimously.

Legislative & Natural Resources – Richard Timmer – 6-24-08

Tim McKee, OES/9-1-1 Director, presented an interlocal agreement for a U.P. 911 Authority.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the contract. On a voice vote, the motion carried unanimously.

A discussion took place on appointing a member to the U.P. 911 Authority.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the appointment of Tim McKee to the 911 Authority. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report as given. On a voice vote, the motion carried unanimously.

Finance, Claims & Accounts – Richard Timmer –

The Committee reviewed a proposal from County Administrator German, requesting that the County Administrator be put into the organizational structure at the Health Department for eight to ten hours per week. This would allow Health Officer Dave Martin more flexibility with LMAS, as well as, provide additional cooperation and communication between the County and the Health Department, and also provide a cost savings to the County. Administrator German’s additional five hours of salary would be paid by the Health Department, as his contract with the County states. The Health Departments approximate cost would be $14,500. Commissioners Cooper and Shackleton both provided concerns regarding this request, Commissioner Cooper sighting lack of experience and qualifications, as well as, the information regarding this request not being in the packet. Commissioner Shackleton provided insight with regards to the Administrator’s new position stating he didn’t think this request was a good idea, and that the Administrator should become more proficient with the new position before branching out. Commissioner Kay’s opinion was in support of the request as presented.

On a voice vote, the motion carried 5-2 with Commissioners Shackleton and Cooper voting no.

The Committee was presented a proposal for radio console equipment needs by Director Tim McKee. Director McKee gave an overview of the needs that currently exist, as well as, two options to provide new supported technology. Option 1 is a Standard Console system with radios in backroom: two systems could provide this system 1) AvTech console - $275,000 or 2) IPT t-5 Console - $360,000; which neither system provides RCM buttons to provide officers with assistance and neither utilizes the latest technology.

Option 2 is an IP Based Console with direct integration to MCSCS, the IP based system is Motorola MCC 7500 - $398,811 which includes a full IP integration with VHF and MPSCS, direct connection to MPSCS through ZC, as well as, built-in RCM buttons. Additional project requirements for all options include point-to-point 4.9 Microwave connection costing $42,509; MPSCS Microwave Link upgrade costing $265,856; IP recorder costing $123,710; new console furniture costing $39,000 and an additional positron position costing $50,000. The total cost on the project with the IP based system is $919,886, of which Director McKee is $98,641 short of funding, and currently lacks the $123,710 being provided through Region 8 PSIC Competitive Project – which Director McKee is 95% sure of it approval. Sources of funding will continue to be sought. Discussion followed including the previous DTRF loan from the County to help start-up Central Dispatch; the value of the equipment that is being replaced, and using Fund 211 to fund this project; although this fund is potentially being left as a reserve in case of future revenue shortfalls.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve a loan from the DTRF of $225,000 to move the project forward to purchase the Motorola MCC 7500 console for $398,811, 4.9 Microwave PTP $42,509, MPSCS M/W $265,856, 30 Track IP Logger $123,710, furniture $39,000 and additional positron position $50,000 – totaling $919,886.

On discussion: Commissioner Cooper asked that something be put in writing as to the loan for the above and the financing of the jail expansion. The auditor will be contacted for this request.

On a voice vote, the motion carried unanimously.

The monthly claims and accounts report was presented.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to recommend the approval of general fund claims totaling $333,216.45, other funds claims of $708,762.75, payroll of $394,759.09 and health department claims of $631,565.54, total claims of $2,068,303.83, vouchers 2362 through 2524 and F-1 through F-275. On a voice vote, the motion carried unanimously.

The Committee was provided with fund balances to be approved to match the recently completed audit. The information was provided by Chuck Leonhardt.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the budget adjustments as presented.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner Moore, to accept the report of the Finance, Claims and Accounts Committee as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

Commissioner Cooper stated that Lake Superior State University and the City of Sault Ste. Marie are establishing a proto-type center and thought it was important that the County show their support to the City and Lake Superior State University.

Commissioner Timmer stated that at the UPCAP meeting it was agreed to a grant for about $100,000 to study the need for a shared county jail in one or two places in the UP. The agreement on the grant was that each county will be surveyed as to their jail needs and who they are serving in their jail. The grant is coming from the Michigan Department of Corrections.

Having completed the agenda items, it was moved by Commissioner LaJoie, supported by Commissioner Moore, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 6:06 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman