The Chippewa County Board of Commissioners met in regular session on Monday, August 11. 2008 at 5:00 p.m. in the Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Scott Shackleton, Bernard LaJoie, Jim Moore and Chairman Earl Kay

Absent: Commissioner Richard Timmer

Also Present: Tim McKee, 9-1-1/OES Director, Scott Brand, Evening News, Don McLean, Frank Blissett, Jesse Knoll, Debbie Sirk, Bud Willis, Ruth Horka, Roland Akre, Anja Sirk, Cathy Cairns, Dan Cairns, Cathy Maleport, Cathy Monson, David Freeborn, Jim German, County Administrator, and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve the County Board minutes of July 14, 2008 as presented. On a voice vote, the motion carried.

PUBLIC COMMENTS:

Derek Myerscough – congratulated all those who made it thru the August Primary. Talked about the recycling trailer being parked on the mainland. He also commented on the $45.00 per diem received by the Commissioners.

ADMINISTRATOR’S REPORT – Jim German

Mr. German distributed information to the Commissioners, as requested at the Finance meeting, about the Prosecutors meeting on Mackinac Island, Sheriff’s ORV purpose, MERS Conference and 9-1-1 questions.

OLD BUSINESS:

It was moved by Commissioner LaJoie, supported by Commissioner Moore, that as of October 1, 2008, health care benefits for Chippewa County Commissioners and Chippewa County Road Commissioners be eliminated also, effective immediately current County and Road Commission retirees shall not receive health insurance.

On discussion: Chairman Kay thought that benefits could not be changed during a Commissioners term of office.

Commissioner Cooper stated the issue of Commissioners benefits were discussed previously and he did not receive support.

Commissioner Shackleton thought Commissioner LaJoie was grandstanding because of a hard election coming up.

On a roll call vote: Commissioners Cooper, Shackleton and Postula voted no. Commissioner LaJoie, Moore and Kay voted yes.

The motion was a tied motion and a tied motion fails.

STANDING COMMITTEE REPORTS:

PERSONNEL – Bernard LaJoie – July 30, 2008

Director of Emergency Services, Tim McKee, submitted a letter requesting an additional part-time employee. Justification was given due to the fact the 911 would be expanding and that part-time personnel save the County money by avoiding overtime.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to add a fourth part-time position to Central Dispatch. On a voice vote, the motion carried.

A supplemental voluntary life insurance proposal from Mutual of Omaha with Don Wilson as the carrier was reviewed for County employees. This proposal would be of no cost to the County. Twenty-five percent of County employees must sign up for the plan to become effective.

It was moved by Commissioner LaJoie, supported by Commissioner Moore to adopt the voluntary life insurance plan. On a voice vote, the motion carried.

Jim Shogren submitted a letter stating that Charles Porter has resigned his seat from the Veteran Affairs Board and requested a replacement.

Commissioner Cooper stated that this Committee works closely together and that the Veteran’s Affairs Committee should have a say when it comes to a replacement.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to accept the resignation and advertise for a replacement. On a voice vote, the motion carried.

Jim Lucas, MSU Extension, had requested that he be allowed to advertise for a replacement in the office. The employee is not leaving and that request is no longer needed.

Having completed the report, it was moved by Commissioner LaJoie, supported by Commissioner Moore, to accept the report as given. On a voice vote, the motion carried.

EQUALIZATION & APPORTIONMENT – Jim Moore – No meeting

HEALTH & SOCIAL SERVICES – Ted Postula – No meeting

BUILDING, GROUNDS & JAIL – Earl Kay – August 1, 2008

Bid group two package awards were reviewed. Questions arose over the HVAC and Plumbing bid. Although Dressler out of Marquette was the low bid on the combination of the two by $590.00, it was thought by the Committee that the award should go to Baril for HVAC and H & B for plumbing. This would be local and within the County bidding policy allowing a three percent deviation for local vendors.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to accept the bid awards with the exception of plumbing and HVAC which should go to Baril and H & B respectively.

On discussion, Commissioner Cooper commented on an e-mail received by Jim German and bid figures distributed to the Commission. (Recommendations for Award for Bid Group 2 are attached)

On the motion: on a voice vote, the motion carried.

The completion of the report was for informational purposes only.

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the report as given. On a voice vote, the motion carried.

TRANSPORTATION – Ted Postula – No meeting

LEGISLATIVE & NATURAL RESOURCES – Scott Shackleton in place of Richard Timmer

The Fair Housing Resolution will be handled in the Finance, Claims and Accounts Committee minutes.

Due to a change in State law the Counties ORV ordinance is no longer valid. Therefore, the County needs to redo its ordinance.The process begins with the County notifying the DNR and the Road Commission at least forty-five days in advance that it intends to adopt an ordinance.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to notify the DNR and the Road Commission of its intent to pass an ORV ordinance.

Having completed the report, it was moved by Commissioner Shackleton, supported by Commissioner Cooper, to accept the report as given. On a voice vote, the motion carried.

COMPUTER – Don Cooper – No meeting

FINANCE, CLAIMS AND ACCOUNTS – Scott Shackleton in place of Richard Timmer – August 7, 2008

The Committee received and reviewed a bid for necessary repairs needed in the Circuit Court bathroom, which was not remodeled or updated during the renovation of the Courthouse. The repairs quote from Whiskey River is $4,938 to re-route drain lines, it was noted that if the water lines are hit, which should not happen, the cost to re-run will add $2,900 to the proposal.

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to approve the proposal from Whiskey River Inc., to repair the bathroom in the Circuit Court at a price not to exceed $4,938, unless the water lines are hit, which would increase the quote by $2,900.00. On a voice vote, the motion carried.

The Committee reviewed an out-of-stated travel request for Nancy Mongene to attend a Skin & Wound Care Symposium in Las Vegas, Nevada on October 26-30, 2008 at an estimated cost of $1,970.00. This symposium is only offered once a year and Ms. Mongene will be getting re-certified for this specialty care.

It was moved by Commission Shackleton, supported by Commissioner Moore, to approve the out-of-state travel request for Ms. Mongene to attend the Skin & Wound Care Symposium in Las Vegas, Nevada. On a voice vote, the motion carried with Commissioner Cooper voting no.

The Committee was provided a valuation and resolution for changing the current B-3 to B-4 for the non-union employees of Chippewa County. The benefit change would annually cost 2.47% for $48,348 for the benefit change for 49 non-union employees. Considerable discussion ensued including topics such as unfounded liabilities, controlling expenditures, GASB 45’s required health care actuarial.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to table this request until after the actuarial from Gabriel, Roeder, Smith & Company is received. On a voice vote, the motion carried.

The Committee received a copy of the City’s Joint Operating Committee budget for the City/County Building for FY 2008-2009, seeking its acceptance.

It was moved by Commissioner Shackleton, supported by Commissioner LaJoie, to approve the City’s Joint Operating Committee budget for FY 2008-2009 as presented. On a voice vote, the motion carried.

The Committee received information regarding an amendment requested by the City of Sault Ste. Marie Commission to the City/County Joint Operating Agreement relating to the insurance coverage for the City/County Building. The changes in language should help any future insurance renewals that take place while the City/County Building is jointly owned.

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to approve the requested language change to the City/County Joint Operating Agreement relating to insurance coverage as presented. On a voice vote, the motion carried.

The Committee was provided information on the trade-in of 5 older smaller ATV’s that were used previously by the Sheriff’s Department for the ATV youth training course previously sponsored by Sate of Michigan grants. These grants monies are no longer available to the County’s. Two quotes were received, one being a zero dollar transaction for a 2008 Polaris Sportsman 300 4x.4; and the other for a trade totaling $5,400 and the purchase of a 2008 Honda TRX-420FE for $5,325, a profit of $165.00. The quote from Leitz Sports Center showing the $165 profit for the larger ATV will be used for patrolling.

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to approve the trade-in/purchase transaction with Leitz Sports Center for the 2008 Honda TRX-420FE ATV; and to provide an informational memo if representation is not possible for future requests. On a voice vote, the motion carried.

The Committee reviewed the request for payment of $550 investment allocation for Upper Peninsula Travel and Recreation Association (UPTRA).

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to approve the $550 investment allocation payment to Upper Peninsula Travel and Recreation Association. On a voice vote, the motion carried.

The Committee received and reviewed the Blue Cross Blue Shield of Michigan July 2008-June 2009 Small Group County Inmates Program renewal. The Administrative Fees percentage will remain unchanged at 11.00%, which includes claims processing, check writing, local account representation, management reports, pre-certification, HIPPA certificates, membership processing, actuarial services, cost containment and Blue Health Line. The projected cost is $647,824. Discussion followed including option for next year’s renewal, to seek comparable with a RFP, to reduce costs for this service.

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to approve the Blue Cross Blue Shield renewal of the Small Group County Inmates Program for a period covering July 2008- June 2009. On a voice vote, the motion carried.

The Committee reviewed a request from the Salvation Army seeking 2% funding from the SSMarie Tribe of Chippewa Indians in the amount of $25,000 from the Fall Distribution cycle.

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to approve The Salvation Army’s request seeking 2% funding from the SSM Tribe of Chippewa Indians, with the County being the pass through agency. On a voice vote, the motion carried.

It was moved by Commissioner Shackleton, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $219,514.23, other fund claims of $101,035.24, payroll of $388,846.74 and health department claims of $555,595.05, total claims of $1,264,992.26, vouchers 2525 through 2644 and G-1 through G-205. On a voice vote, the motion carried.

It was moved by Commissioner Shackleton, supported by Commissioner Moore, to recommend the approval of budget amendments as follows:

Revenue Original Amended Change
101-000-699.295 669,204.00 670,515.00 1,311 - increase per SOM
152-000-506.000 150,000.00 300,000.00 150,000.00 - grant maximum
101-887-701.000 30,000.00 55,000.00 25,000.00 - per BOC approved allocation
152-000-960.000 150,000.00 300,000.00 150,000.00 - grant maximum
295-000-665.000 669,207.00 670,515.00 1,308.00 - increase per SOM

And approve Fund 466 Correctional Facility Building Fund, reclassification of funds spent on the jail expansion from 101-265-937.351 to Fund 466.

Commissioner Cooper offered an amendment to the above motion to include a payback schedule and loan papers from DTRF to the fund to be developed. Commissioner Moore supported the motion. On a voice vote, the motion carried.

On the amended motion, on a voice vote, the motion carried.

The Committee was provided with a request from Probate Court to adjust two line items which do not change the total budget; changing $5,000 from Institutional Care to Family Foster Care. The changes need to be completed prior to September 1, 2008.

It was moved by Commissioner Shackleton, supported by Commissioner Cooper, to approve the budget amendment as presented change $5,000 from Institutional Care to Family Foster Care. On a voice vote, the motion carried.

The committee was provided with a request from Probate Court and 50th Circuit Court/Family Division Judge Ulrich seeking a $2,200 budget increase to provide “assistance listening” which will enable elderly parties to be more easily involved in the proceedings; the purchase will also make the Courtroom ADA compliant, and special pricing is currently being offered for the upgrade.

It was moved by Commissioner Shackleton, supported by Commissioner LaJoie, to approve the purchase of the “assistance listening” through JAVS at a price of $2,200, funds being transferred from the current year fund balance. On a voice vote, the motion carried.

It was moved by Commissioner Postula, supported by Commissioner Shackleton, to recommend approvaal of a travel request for Administrator German, to attend the MERS Conference in Traverse City, MI on September 30, 2008. On a voice vote, the motion carried.

It was moved by Commissioner Cooper to have Administrator German repay mileage in the amount of $181.80 for a Regional Jail Study meeting he attended in Escanaba, MI. There was no supported to this motion. Motion failed.

Having completed the report, it was moved by Commissioners Shackleton, supported by Commissioner Moore, to accept the report as given. On a voice vote, the motion carried.

NEW BUSINESS:

A. Debbie Sirk and Jesse Knoll addressed the Board representing 1500 registered voter signatures in Chippewa County regarding allowing voters in Chippewa County to vote on the compensation of the County Board on the November 2008 General Election.

Chairman Kay asked that the petitions be turned into the County Clerk so that the petition names could be reviewed against the registered voter’s lists and that the County Board would have to have an attorney’s opinion and review the process.

It was moved by Commissioner Cooper to recommend acceptance the language as submitted which is “shall the total compensation of a Chippewa County Commissioner, including all pay and benefits, be limited to $8,400.00 annually” yes or no, and place the proposal on the November 4 General Election ballot for a vote of the people. No support was forthcoming.

Commissioner Postula thought that the County Board should be responsible and know the law before taking action.

Commissioner Shackleton stated he had great respect for anyone participating in the democratic process, but there is a process that laws happen.

Extended discussion took place.

B. Resolution 08-14 to change MERS benefits per previously negotiated POLC:

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to recommend approval of Resolution 08-14, Changing MERS Benefits (Other than DB component of Hybrid Program) On a roll call vote:

Yeas: Commissioners Cooper, Shackleton, LaJoie, Moore, Postula and Kay

Nays: None

Absent: Commissioner Timmer

RESOLUTION WAS DECLARD ADOPTED.

C. Resolution 08-15 Fair Housing

It was moved by Commissioner Moore, supported by Commissioner Postula, to recommend adoption of the following resolution:

CHIPPEWA COUNTY FAIR HOUSING RESOLUTION

WHEREAS, under the federal Fair Housing Law, Title VIII of the Civil Rights Act of 1968, it is illegal to deny housing to any person because of race, color, religion, gender physical or mental disabilities, or national origin; and

WHEREAS, under the Michigan Elliott-Larsen Civil Rights Act, PA 453 of 1976, as amended, it is illegal to deny the opportunity to obtain housing to any person because of religion, race, color, national origin, age, sex, height, weight, familial status, or marital status;

LET IT BE KNOWN TO ALL PERSONS that it is the policy of Chippewa County to implement programs, to ensure equal opportunity in housing for all persons regardless of religion, race, color, national origin, age, sex height, weight, familial status, or marital status. Therefore, Chippewa County does hereby pass the following Resolution:

BE IT RESOLVED THAT Chippewa County shall not discriminate in the sale, rental, leasing, or financing of housing because of religion, race, color, gender, physical or mental disabilities, national origin, age, height, weight, familial status, or marital status:

CHIPPEWA COUNTY will assist all persons who feel they have been discriminated against because of religion, race, color, gender, physical or mental disabilities, national origin, age height, weight, familial status, or marital status to seek equity under federal and laws by providing information to said person on how to file a complaint with the Michigan Department of Civil Rights.

CHIPPEWA COUNTY will at a minimum post this policy or the Fair Housing poster or other posters, flyers or other information which will bring to the attention of owners of real estate, developers, and builders their respective responsibilities and right under the Federal Fair Housing Law and Michigan Elliott-Larsen Act.

On a roll call vote:

Yeas: Commissioners Cooper, Shackleton, LaJoie, Moore, Postula and Kay

Nays: None

Absent: Commissioner Timmer

RESOLUTION DECLARD ADOPTED

D. Board of Health Recommendation to appoint Medical Director/Examiner

Minutes of the Chippewa County Health indicated that it was moved by Bernard LaJoie, supported by Rita Dale, to appoint Joseph Garlinghouse as Medical Director/Examiner effective with County Board approval.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve the recommendation of the Chippewa County Health Department Board to appoint Joseph Garlinghouse as the Medical Director/Examiner. On a voice vote, the motion carried.

Having no further business, it was moved by Commissioner Moore, supported by Commissioner LaJoie, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 6:30 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman