The Chippewa County Board of Commissioners met in regular session on Monday, September 8, 2008 at 5:00 p.m. in the Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners: Ted Postula, Scott Shackleton, Bernard LaJoie and Earl Kay

Absent: Commissioners: Don Cooper, Richard Timmer and Jim Moore

Also Present: Bud Willis, John Willis, Dave Freeborn, Cathy Cairns, Marilyn McDonald, County Treasurer, Frank Blissett, Scott Brand, Evening News, Don McLean, Dan Cairns, Jeff Moran, Sheriff, Sharon Kennedy, Register of Deeds, Cathy Monson, Tim McKee, OES/9-1-1 Director, Jesse Knoll, Jim German, Administrator, and Diane Cork Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve the minutes of the County Board meeting for August 11, 2008 as presented. On a voice vote, the motion carried.

PUBLIC COMMENTS: None

ADMINISTRATOR’S REPORT – Jim German – Informational purposes only

OLD BUSINESS:

It was noted that application for the vacancy on the Veterans’ Affairs Board are due September 15, 2008 by 3:00 p.m.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – No meeting

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – August 26, 2008

Mike Ross of Whiskey River provided observations he had made about the Courthouse during recent work he had done. He gave information about the need for roof repairs and other matters he thought should be attended to.

It was moved by Commissioner Postula, supported by Commissioner LaJoie, to contract with Mr. Ross to provide a written report on maintenance needs of the Courthouse not to exceed $150.00. On a voice vote, the motion carried.

A window exchange for the Courthouse basement was discussed. The Administrator discussed the situation with indoor Air Car. The Committee reviewed a letter from Paul Larke. Mr. Larke said that he know of no available window heat exchange ventilator. He suggested a renewable heat exchanging ventilator.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to get a price on a renewable heat exchanging ventilator. On a voice vote, the motion carried.

Having no further action items, it was moved by Commissioner Postula, supported by Commissioner LaJoie, to approve the report as presented. On a voice vote, the motion carried.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer (report given by Scott Shackleton) – 9-4-2008

The Committee received a request from Tim McKee for the Chippewa County Dispatch to function as a Public Safety Answering Point for Mackinac County.

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to approve the request for Chippewa county Central Dispatch to become a Public Safety Answering Point for Mackinac County. On a voice vote, the motion carried.

An update was given on approving a new ORV Ordinance for the County. Administrator German has notified the DNR and the Road Commission of the County’s intent. A public meeting will be held before the October 13th regular board meeting

Having completed the report, it was moved by Commissioner Shackleton, supported by Commissioner Postula, to approve the report as presented. On a voice o\vote, the motion carried.

Computer – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer (report given by Bernard LaJoie) – September 4, 2008

The Committee reviewed correspondence from the State in regards toTtitle IV Cooperative Reimbursement Programs. The contract from the State for the Friend of the Court was $281,820.00. The Prosecuting Attorney is $64,402.00.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to accept the Friend of the Court Contract in the amount of $281,820.00. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to accept the contract for the Prosecuting Attorney in the amount of $64,402.00. On a voice vote, the motion carried.

The Committee reviewed a request from the Sheriff to sell old shotguns and purchase a new assault rifle with the proceeds.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to sell seven old shotguns and purchase a new assault rifle with the proceeds.On a voice vote, the motion carried.

The Committee was presented with a request from the Sheriff to fill a Deputy’s position due to the resignation of Patrick Collins. The position will be filled by Douglas Mitchell effective September 8th. Deputy Mitchell currently works part-time in the jail. Commissioner Cooper asked if the position had been advertised. He was advised by Under Sheriff Savoie that it had not.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to hire Douglas Mitchell full time effective September 8, 2008. On a voice vote, the motion carried.

The Committee reviewed a request from the Sheriff for a $17,000.00 supplement to his budget for gasoline, oil and maintenance. Commissioner Cooper asked where the money would come from. Administrator German said it would come from the General Fund.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to approve a $17,000.00 supplement to the Sheriff’s budget. On a voice vote, the motion carried.

The Committee received a request from the Administrator to attend a Labor Relation meeting in Lansing.

It was moved by Commissioner Cooper to deny the request. The motion died for lack of support.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve the request. On a voice vote, the motion carried.

A discussion took place in regard to the Jail addition. The Committee reviewed Alternate Change Orders as well as field changes that had been approved by the Building and Grounds Committee. Commissioner Cooper questioned why the change order to replace doors and the touch screen could not be taken out of the Jail Maintenance Fund. The Committee was in agreement that the Jail Maintenance Fund could be used for that part of the change order. Commissioner Timmer explained the change orders would be paid out of the Contingency Fund for the project. He felt very comfortable with the progress of the project and using the Contingency Fund for the requested changes.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to approve the request change orders totaling $45,992 with the money for the doors and touch screens coming out the Jail Maintenance Fund. On a voice vote, the motion carried.

Administrator German noted that the Committee would need to approve the provided Guaranteed Maximum price of the jail addition project which was provided at 3.135 million dollars.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to accept the Guaranteed Maximum price of 3.135 million dollars.On a voice vote, the motion carried. It was noted by Chairman Kay that he received a memo from Jon Zander stating that the County will save $3,860 because of a bond requirement not being needed.

The copy machine purchase schedule was presented. It was noted that the Clerk’s copier was due for replacement. A request was made to send a RFP out for a replacement.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to approve the RFP for a replacement for the copier in the Clerk’s Office. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to recommend the approval of general fund claims totaling $494,280.13, other fund claims of $325,718.77, payroll of $582,757.13 and health department claims of $553,591.21 for total claims of $1,956,345.24, vouchers 2645 through 2747 and H-1 through H-196. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to recommend the approval of budget amendments as follows: (strictly housekeeping matters)

Revenue Original Amended Change
211-000-506.100 100,000.00 900,000.00 800,000.00
466-000-401.000 0.00 2,250,000.00 2,250,000.00
Expenditures
211-000-979.100 16,790.00 816,790.00 800,000.00
466-000-970.000 0.00 2,250,000.00 2,250,000.00
255-000-935.000 25,000.00 78,000.00 53,000.00

On a voice vote, the motion carried.

Having no further action items, it was moved by Commissioner LaJoie, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried.

NEW BUSINESS:

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to accept the nominations of Kathy Cairns, Bradley Ormsbee and Floyd Rabineau for the vacancy on the Department of Human Services Board. On a voice vote, the motion carried.

It was moved by Commissioner Shackleton, supported by Commissioner LaJoie, to accept the nominations of Linda Stoetzer and Gail Ulrich to the Hiawathaland Library Cooperative Board. On voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to adopt the following Resolution number 08-16 as follows:

RESOLUTION 08-16

SPECIAL TRIBUTE

WAYNE FORTIN

LET IT BE KNOWN that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their wish of good health and happiness upon his retirement as he prepares for for the new and exciting experiences that lie ahead.

WAYNE FORTIN has served the citizens of Chippewa County and the State of Michigan in a manner above reproach and for this we extend our thanks.

WAYNE FORTIN has provided outstanding service to the Judicial System of Chippewa County from his presence in the Court and the persons he assisted through their rehabilitation.

WAYNE FORTIN performed his duties throughout his tenure with professionalism; selflessness; his care and concern for others; a man of honor and principal who saw a need and followed through for the citizen’s of the County and surrounding area; and a man who has stood up for his principles time and again.

IN SPECIAL TRIBUTE, therefore, upon his retirement this document is signed and dedicated to honor WAYNE FORTIN for his professionalism, his services and his contributions to Chippewa County, in wishing that his retirement will be filled with family, friends and fun.

On a roll call vote:

Yeas: Commissioners Postula, Shackleton, LaJoie and Kay

Nays: None

RESOLUTION DECLARED ADOPTED.

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to add to the agenda an item that would allow Chippewa County Dispatch to function as a Public Safety Answering Point for Luce County. On a voice vote, the motion carried.

It was moved by Commissioner Shackleton, supported by Commissioner Postula, to allow Chippewa County Dispatch to function as a Public Safety Answering Point for Luce County. On a voice vote, the motion carried.

Commissioner Shackleton noted that he had requested Administrator German to inquire as to the construction on 6 Mile Road. In a memo from Robert Laitinen, Superintendent of the Road Commission, the 6 Mile Road Bridge crossing the Waiskey River will be completed either late Tuesday afternoon or early Wednesday morning.

Having no further business, it was moved by Commissioner LaJoie, supported by Commissioner Shackleton, to adjourn. On a voice vote, the motion carried and the board did adjourn at 5:35 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman