The Chippewa County Board of Commissioners met in regular session on Monday, October 13, 2008 at 5:35 p.m. (immediately following the ORV Public Hearing) in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners: Ted Postula, Don Cooper, Richard Timmer, Bernard LaJoie and Chairman Earl Kay

Absent: Commissioners Scott Shackleton and Jim Moore

Also Present: Frank Blissett, Jesse Knoll, Bud Willis, John Willis, Eugene Ross, Marjorie Hank, Treasurer’s Office, Don McLean, Don Holt, Charlie Brown, Cathy Munson, Equalization Department, Elizabeth Church, Public Defender, Ruth Horka, Anja Sirk, Marilyn McDonald, County Treasurer, Wayne Trepanier, Dafter Twp. Supervisor, Jim German, County Administrator, Diane Cork, County Clerk, Lou McDonald, Road Commission, Scott Brand, Evening News, Rob Laitinen, Road Commission, Debbie Sirk, Irene Lawless, Floyd Rabineau, Don Bitnar, Derek Myerscough, Carol Martin, Bud Conlin, Thomas Moran, Albert Lehre, Gordon Gilray, Cliff Carr, Road Commission, and others

It was moved by Commissioner LaJoie, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve the County Board minutes of September 8, 2008 and County Work Session minutes of September 29, 2008 as presented.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to amend the Work Session minutes to indicate that “$42,591.28 starting out plus benefits” was typed twice.

On a voice vote, the motion to approve the regular board minutes and the amended work session minutes carried.

PUBLIC COMMENTS:

Jesse Knoll – indicated that at the Finance meeting held the previous Thursday, Mr. Knoll proceed to inform the members that he was dropping the law suit because of the cost and he was laughed at. In a letter of communication from the County’s attorney, it was indicated that if the Plaintiffs dropped their law suit and convinced another individual involved in a different lawsuit against the County to drop his case, Sirk and Knoll would only have to pay back to the County around $5,000. Mr. Knoll didn’t think this was right.

Don McLean – stated that it was recently brought to his attention that the Chippewa County Commission had filed a lawsuit against Knoll and Sirk who led the petition drive to limit the Commissioner’s salaries. It was his understanding that these two people sought information regarding the process to follow to circulate the petitions and also to deliver the petitions. Mr. McLean thought this was disrespectful to county residents and goes against the Constitution.

Chairman Kay informed Mr. McLean that the lawsuit was filed by Knoll and Sirk, against the County and not the County against Knoll and Sirk.

Eugene Ross – asked when Commissioner LaJoie was going to reintroduce his motion to eliminate the County Commissioners benefits. He also asked why the meetings are held at 5:00 p.m.

Bud Conlin – re-couping legal expenses is not right. He also commented on the 5:00 p.m. meetings and that they are not televised.

ADMINISTRATOR’S REPORT – Jim German – informational purposes only

Mr. German stated that he attended a MERS meeting in Traverse City and recent information obtained on GASB 45 reveled that funding is not a mandate presently for retirees and the meeting was well attended.

Commissioner Cooper asked for a written report of Mr. German’s meetings.

OLD BUSINESS:

Department of Veteran’s Affairs nominations:

After considerable discussion, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to table this issue until information is received as to how many votes are needed for appointment to the Veteran’s Board. On a voice vote, the motion carried.

Department of Human Services Appointment:

Applicants: Kathy Cairns, Bradley Ormsbee and Floyd Rabineau

Term – 3 years, 11-01-2008 – 10-31-2011

On a roll call vote: Commissioners Cooper, Postula, LaJoie, Timmer and Kay voted for Floyd Rabineau

Absent: Commissioners Scott Shackleton and Jim Moore

Floyd Rabineau was appointed to the Department of Human Services for a term to expire on 10-31-2011.

Commissioner Cooper stated that he didn’t think the Board took action on hiring an attorney for the petition lawsuit against the County. Discussion ensued.

It was moved by Commissioner Cooper to instruct the attorney to dismiss the case. No second followed. Motion died for lack of support.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – 9-25-08

Retiree Health Insurance – A presentation was given by Jennifer Michelin of Mazzali Insurance. The plan would involve moving retirees 65 and older to a new health insurance plan. The plan would have the same benefits as the retirees are currently receiving and a cost savings to the County of over $100,000 per year. Ms. Michelin said that if the County decided to switch plans back to Blue Cross/Blue Shield, a guarantee to switch back could be provided.

It was moved by Commissioner LaJoie, supported by Commissioner Postula to have a presentation given at a workshop of the full Board. On a voice vote, the motion carried.

A letter from Sheriff Jeff Moran was presented informing the Commission that he had hired Deputy Ashley Reid full time to replace Peter Cole who has resigned.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to accept hiring Ashley Reid. On a voice vote, the motion carried with Commissioner Cooper voting no.

Having completed his report, it was moved by Commissioner LaJoie, supported by Commissioner Timmer, to approve the meeting report as presented. On a voice vote, the motion carried.

Equalization – Jim Moore – 10-6-08 (Report given by Don Cooper)

The report was for informational purposes only.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to accept the report as presented. On a voice vote, the motion carried.

Health and Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – 10-8-2008

The Committee reviewed three quotes for the purchase of a snow blower. The quotes included price and specifications for each of the snow blowers. The low quote was for an Ariens 1130DLE, with a 30” cut, electric start with an 11 hp motor for $1,199.00.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the purchase from R & R Marine Supply for the Ariens 1130DLE snow blower at the price of $1,199.00. On a voice vote, the motion carried.

The Committee reviewed documentation from Judge Ulrich approving the authorization to donate the 1997 Ford Econoline Club Wagon van, purchased with JABGN grant funds, to War Memorial Hospital and the American Red Cross, to transport children and adults to Petoskey for ongoing medical treatment, which is in accordance with State laws and procedures.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the donation of the 1997 Ford Econoline Club Wagon to War Memorial Hospital based on Judge Ulrich’s recommendation. On a voice vote, the motion carried.

Mike Ross of Whiskey River provided a report about the Courthouse maintenance needs he thought should be attended to. The list is as follows:

1. Rubber Roof

     a. Clean & apply sealant to all seams

     b. Replace & reseal loose flashings

     c. Several areas have shrunk, they need to be split & patched to relieve          tension

Cost $5,000 - $10,000

2. Shingle Roof:

      a. Several Shingles are missing, replace them & reseal them in place

Cost $1,000 - $2,000

3. Exterior windows & doors

     a. Remove existing caulking & misc. fill materials around. Install backer rod          & or foam, re-caulk with sikaflex caulking to edges to seal well

Cost $35,000 - $50,000

4. Roof Drains  

     a. Clean roof drains & area of roof with debris build up

Cost $250-500

5. Exterior wood work including windows & doors: (Note: paint is probably lead)

     a. Remove all loose paint & finishes

     b. Prime all bare wood

     c. Repaint all exterior wood work

Cost $125,000 - $150,000

6. Sandstone & mortar on exterior of building

     a. Clean all exterior stone & mortar

     b. Apply commercial grade sealer to all exterior masonry & stone

Cost $30,000 - $60,000

7. Sidewalk over tunnel

     a. Clean & patch sidewalk

     b. Apply gray or tan elastomeric polyurethane to concrete to water proof          tunnel from top

Cost $5,000 - $10,000

8. Remove excess foam from roof corners

     a. Remove over spray of foam

     b. Seal for leak prevention

Cost $8,000 - $12,000

9. Wash Mold off shingles north end

Cost $2,000 - $5,000

10. Replace several sections of sidewalk that create trip hazards

Cost $1,000 - $3,000

11. Repair stairway to clock tower

Cost $500 - $750

It was moved by Commissioner to recommend Items 1, 2, 4 and 11 along with items 7 & 9 contingent upon the actual cost of items 1 and 2; the expense would need to be paid from the FY08 fund balance. It was also recommended that the other items be budgeted in the future fiscal years.

Items 1, 2, 4 and 11 total $6,750 - $13,250; items 7 and 9 total $7,000 - $15,000.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to amend the above motion to include #10 in the first group for safety purposes and request bids for those noted. On a voice vote, the amendment carried.

Commissioner Cooper questioned item # 8 as to the over spray of foam.

On the amended motion, on a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Postula, supported by Commissioner Timmer, to approve the Building, Grounds and Jail Committee report as presented. On a voice vote, the motion carried.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – 10-03-2008

An ORV Ordinance for Chippewa County was presented to the Committee.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the ORV Ordinance as presented. Discussion followed on some of the aspects/interpretation of the ordinance. On a voice vote, the motion carried.

A final draft letter was presented in regard to the EUPTA request for $25,000. The County noted that it wanted to see certain issues addressed before releasing the funds. An agreement was worked out between the parties.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the agreement.

Discussion followed on a found agreement between EUPTA and the Chippewa County Road Commission and who should/shouldn’t ride the ferries for free. It was noted that the County memorandum of understanding is only good for one year.

On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the report as presented. On a voice vote, the motion carried.

Computer – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer

Mr. German stated that an annual resolution would need to be adopted at the full Board meeting that would enable retirees to receive a two percent cost of living increase.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to send the resolution to the full Board. On a voice vote, the motion carried.

Bids were reviewed for the Clerk’s Office copier. It was noted that the bid from Sault Printing for a Ricoh MP 2500 would be the best deal for the County. It included a fax component as well as a cheaper maintenance agreement. The price is $3701.00.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to purchase a Ricoh MP 2500 copier for a price of $3,701.00. On a voice vote, the motion carried.

The RFP was distributed for yearly snowplowing.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to approve the RFP for a replacement for snowplowing services. On a voice vote, the motion carried.

Various two percent request were reviewed. These included Live United, Crime Stopper, James and Laucks Baseball field improvements and EUP Learning.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to approve the requests as presented. On a voice vote, the motion carried.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $165,360.39 and other fund claims of $505,365.50, payroll of $397,804.45 and health department claims of $550,713.58 for total claims of $1,619,243.92; vouchers 2748 through 2960 and I-1 through I-209. On a voice vote, the motion carried.

Various budget adjustments were reviewed.

Revenue Original Amended Change
101-000-673-000 500.00 1,540.00 1,040.00
232-000-401-000 50,000.00 50,500.00 500.00
       
Expenditures      
101-265-937-000 20,000.00 24,938.00 4,938.00
101-301-979-000 3,000.00 4,040.00 1,040,00
101-331-943-000 4,883.00 5,883.00 1,000.00
101-878-701-000 10,000.00 20,000.00 10,000.00
215-000-978-000 6,000.00 8,400.00 2,400.00
232-000-727-000 2,200.00 2,700.00 500.00

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the budget adjustments as presented. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to accept the 3 AFSCME Contracts as reviewed by the Finance Committee. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Timmer, supported by Commissioner LaJoie, to accept the report as given.

Discussion was held on the jail funding mechanism. It was noted that Chuck Leonhardt is in discussion with the bonding attorney and should have information back in one week.

On a voice vote, the motion carried.

NEW BUSINESS:

The following vacancies will occur on various Boards/Committees/Authority’s/Agencies on the dates shown

CHIPPEWA COUNTY BUILDING AUTHORITY

Term 1/1/09 – 12/31/09

3 appointments

Paul Coutant, Marilyn McDonald, Ron Meister

BUILDING CODE OF APPEALS

Term immediately – 12/31/09

1 vacant position, John Kibble, Samuel White

CONCEALED WEAPONS LICENSING BOARD

Term 1/1/09 – 12/31/10

Damon Lieurance

E 9-1-1 CENTRAL DISPATCH BOARD OF DIRECTORS

Term 1/1/09 – 12/31/10

1 appointment

David Pietrangelo

EUP REGIONAL PLANNING & DEVELOPMENT

Term 1/1/09 – 12/31/10

2 private, 1 education appointments

Private: William Ferguson, Louis MacDonald

Education: Peter Everson

ROAD COMMISSION

Term 1/1/09 – 12/31/14

1 appointment

Aaron Hopper

WAR MEMORIAL HOSPITAL, INC.

Term 1/1/09 – 12/31/12

1 appointment

Ted Postula

Applications of interest must be submitted November 4, 2008 by 3:00 p.m.

NEW BUSINESS:

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to adopt Resolution 08-17, MER’s Benefit Increase for all retirees and beneficiaries. (on file in Administrator’s Office)

On a roll call vote:

Ayes: Commissioners Postula, LaJoie, Cooper, Timmer and Kay Absent: Commissioners Shackleton and Moore

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Timmer, supported by Commissioner LaJoie to approve Resolution 08-18, IGT as follows:

IGT AUTHORIZING RESOLUTION

WHEREAS, Chippewa County is committed to supporting programs that provide access to appropriate health care services for low-income residents of all fifteen (15) Upper Peninsula Counties;

WHEREAS, the Federal government has approved Michigan’s Medicaid State Plan Amendment TN No. 05-13, effective June 1, 2006, which creates an “Indigent Care Agreements Pool” for hospitals qualifying for Medicaid Disproportionate Share (“DSH”) payments to receive DSH payments under the Indigent Care Agreements Pool so long as: (a) the hospital has an Indigent Care Agreement with a local health care entity, such as Medical Care Access Coalition; and (b) the Indigent Care Agreement stipulates that direct or indirect health care services be provided to low-income patients with special needs who are not covered under the other public or private health care programs;

WHEREAS, Medical Care Access Coalition purposes include promoting, organizing, managing and administering programs to create a system for providing or and paying for health care services in a cost effective manner for persons unable to pay for such health care services;

WHEREAS, Medical Care Access Coalition has entered into an Indigent Care Agreement with Portage Health, Grandview Hospital, Bell Hospital, Marquette General Health System, and Chippewa War Memorial Hospital, requiring Medical Care Access Coalition to directly or indirectly operate a program of arranging and paying for health care to low-income individuals with special needs who are not covered under other public or private health care programs and who are unable to pay for such services;

WHEREAS, both the Federal government and the State of Michigan participate in the Financing of the Indigent Care Agreements Pool, with the Federal government matching the State’s portion pursuant to the Federal medical assistance percentage formula;

WHEREAS, certain intergovernmental transfers of public funds from Chippewa County may be made to the State of Michigan to be used as the State’s share in claiming the Federal match.

NOW, THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners hereby authorizes intergovernmental transfers in an amount of $128,033.84 annually, to the State of Michigan for the purpose of participating in the financing of the non-federal share of DSH payments made under the Indigent Care Agreements Pool to Portage Health, Grandview Hospital, Bell Hospital, Marquette General Health System, and Chippewa War Memorial Hospital.

BE IT FURTHER RESOLVED, that this resolution shall be effective commencing On October 1, 2008 and ending September 30, 2009.

On a roll call vote:

Ayes: Commissioners Ted Postula, Don Cooper, Richard Timmer, Bernard LaJoie and Earl Kay

Absent: Commissioners Scott Shackleton and Jim Moore

Nays: None

RESOLUTION DECLARED ADOPTED

It was moved by Commissioner Timmer, supported by Commissioner Cooper to approve Resolution 08-19 as follows:

RESOLUTION TO CONGRATULATE

STRONGS AS “MICHIGAN’S BLACK BEAR CAPITAL”

WHEREAS, Strongs, Michigan has been designated “Michigan’s Black Bear Capital”; and

WHEREAS, a century of black bear hunting, with thousands of hunters have created stories, memories while hunting black bears in the swamps and ridges surrounding Strongs; and

WHEREAS, Strongs has one of the highest black bear populations and the highest bear hunter density in the State of Michigan;

WHEREAS, the State Legislature officially designated Strongs the Black Bear Capital of Michigan on September 10, 2008.

NOW, THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners congratulates Strongs as being designated “Michigan’s Black Bear Capital”.

On a roll call vote:

Ayes: Commissioners Ted Postula, Don Cooper, Richard Timmer, Bernard LaJoie and Earl Kay

Nays: None

Absent: Commissioners Scott Shackleton and Jim Moore

RESOLUTION DECLARED ADOPTED.

Commissioner Postula gave an update on a meeting with the Mayor and others from Holland. He informed the Board that the first windmill was going up today and testing to be done tomorrow. In all, 21 windmills will be going up in different areas.

Discussion was held on the ethanol plant to be constructed in Kinross Township.

Commissioner Timmer commented on a meeting he attended where Levin, Stabenow and Stupak were in attendance. It seems as if the Upper Peninsula is doing better economically (potential growth) than the rest of the State.

Having no further business, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 6:55 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman