The Chippewa County Board of Commissioners met on December 8, 2008 at 5:10 p.m. immediately following the MSHDA Public Hearing in the Courtroom of the Chippewa County Courthouse.

Commissioners: Ted Postula, Don Cooper, Scott Shackelton, Bernard LaJoie, Jim Moore and Earl Kay

Absent: Commissioner Richard Timmer

Also Present: Tim McKee, 9-1-1 Director, Sharon Kennedy, Register of Deeds, Barb Fortin, Julie Beck, Scott Brand, Evening News, Shelly White, Don McLean, Chris McLean, Elizabeth Church, Tony Bosbous, Bob Savoie, Under Sheriff, Ann Mikolowski, Debbie Sire, Derek Myerscough, Frank Blissett, Marvin Willis, John Willis, Jesse Knoll, Kathy Cairns, Dan Cairns, Don Holt, Margie Hank, Lou McDonald, Jennie Pierce, Chuck Moser, Thelma Bosbous, Friend of Court, Mary Sue Nelson, Lowell Ulrich, Probate Court Judge, Jim German, Administrator and Diane Cork, County Clerk

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to acknowledge the correspondence received in the Clerk’s Office, and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve the County Board minutes of November 10, 2008 and Workshop minutes of November 11, 2008 as presented.

It was moved by Commissioner Shackleton, supported by Commissioner LaJoie, to amended the County Board minutes Page 6, paragraph 8 which reads “It was moved by Commissioner Timmer, supported by Commissioner Moore, to take $250,000 from the DTRF and fund the liability in an in house special fund” to read “It was moved by Commissioner Timmer, supported by Commissioner Moore, to take $250,000 from the DTRF and fund the liability to provide for future retiree benefits in an in house special fund.

On a voice vote, on the amendment, the motion carried.

On the motion to accept the minutes as amended, on a voice vote, the motion carried.

PUBLIC COMMENTS:

Debbie Sirk – spoke on the petition drive/ballot initiative, new commissioners and employee raises

Derek Myerscough – commented on appointments to various boards

Bud Willis – EUPTA Board – would appreciate vote also withdrew his application from the Road Commission Board

John Willis – asked that appointments to various boards be delayed until January and only one appointee to one board

Don McLean – spoke about appointments to various boards

Robert Savoie – asked that the County Board consider adding road patrol staff to Sheriff’s Department in the 2009 Budget

Elizabeth Church – spoke on Public Defender’s Office and an effort to obtain funding

ADMINISTRATOR’S REPORT - Jim German – Information purposes only

OLD BUSINESS

1. Late application to Concealed Weapons Licensing Board

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to accept the application of Damon Lieurance as a nominee to the Concealed Weapons Licensing Board. On a voice vote, the motion carried with Commissioner Cooper voting no.

2. Board/Agencies/Commission Appointment

Chippewa County Building Authority

3 members, Term 1/1/09 – 12/31/09

Nominees: Paul Coutant, Marjorie Hank, Ron L. Meister

It was moved by Commissioner Cooper, supported by Commissioner Moore, that a unanimous ballot be cast for the above nominees. On a voice vote, the motion carried.

Building Code of Appeals

1 vacant position, Term immediately – 12/31/09

Nominees: Kathy Cairns, Samuel H. White

On a roll call vote, Commissioners Cooper, Kay, Shackleton and Moore voted for Samuel H. White.

Commissioners LaJoie and Postula voted for Kathy Cairns

Samuel H. White was appointed to the Building Code of Appeals Board

E 9-1-1 Central Dispatch Board of Directors

1 vacant position, Term 1/1/09 – 12/31/10

Nominees: Kathy Cairns, Earl Kay, David Pietrangelo

On a roll call vote, Commissioners Cooper, Kay, Shackleton, LaJoie and Moore voted for David Pietrangelo.

Commissioner Postula voted for Kathy Cairns

David Pietrangelo was appointed to the E 9-1-1 Central Dispatch Board of Directors.

EUP Regional Planning & Development Board

(private) – 1 vacant position, Term 1/1/09 – 12/31/10

Nominees: William G. Ferguson, Zachary Charles Greening, Earl Kay

On a roll call vote, Commissioners Cooper, Kay, Shackleton, Postula and Moore voted for William G. Ferguson

Commissioner LaJoie voted for Earl Kay.

William G. Ferguson was appointed to the EUP Regional Planning & Development Board (private).

EUP Regional Planning & Development Board (Education)

Term 1/1/09 – 12/31/10 (education)

Nominees: None

Mr. German will try to make some contacts.

Road Commission

1 appointment, Term 1/1/09 – 12/13/14

Nominees: Kathy Cairns, Darryl Ertel Jr., Martin Gaylor, Donald Holt, Dale Hoornstra, Earl Kay, Bernie LaJoie, John McCormick, Bradley Ormsbee, James Traynor (Marvin Willis withdrew his name)

On a roll call vote, Commissioners Cooper and Moore voted for Donald Holt.

Commissioners Kay, Shackleton, LaJoie and Postula voted for Bernie LaJoie.

Bernie LaJoie was appointed to the Road Commission Board.

EUP Transportation Authority Board

1 appointment, Term 1/1/09 – 12/31/11

Nominees: Aaron Hopper, Earl Kay, John Kibble, Bernie LaJoie, Bradley Ormsbee (Marvin Willis withdrew his name)

On a roll call vote, Commissioners Cooper, Kay, Shackleton, LaJoie, Postula and Moore voted for John Kibble.

John Kibble was appointed to the EUP Transportation Authority Board.

War Memorial Hospital, Inc.

Nominees: Thomas W. Ellis, Earl Kay, Ted Postula, William H. Thorne

On a roll call vote, Commissioners Cooper, Kay, Shackleton, LaJoie, Postula and Moore voted for Ted Postula.

Ted Postula was appointed to the War Memorial Hospital, Inc. Board.

STANDING COMMITTEE REPORTS:

Personnel – Bernard LaJoie – 12-1-08

A request for a salary upgrade for Jennifer Pierce was presented to the Committee. Mr. German noted that Chairman LaJoie had asked that the request be brought back before the Committee.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to recommend to the full board a two step increase for Ms. Pierce. On a voice vote, the motion carried with Commissioner Cooper voting no.

Ms. Church and Mr. German announced that interviews had been held for the Public Defender’s position. Julie Beck was chosen by the interview team to fill the vacancy.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to fill the vacancy with Julie Beck and to change the job description to include no outside “contract work”. On a voice vote, the motion carried.

The renewal contract for BC/BS was presented for approval.

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to approve the BC/BS renewal. On a voice vote, the motion carried.

A request was presented from Tim McKee to fill two vacant full time dispatcher positions.

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve Brandon Zajac and Jeff Sullivan to fill the vacancies. On a voice vote, the motion carried.

Commissioner LaJoie noted that all data was not yet available for the summary of Mr. German’s performance evaluation. He indicated that it was a good evaluation and that the summary would be available by the full Board meeting.

At the County Board meeting, it was moved by Commissioner LaJoie, supported by Commissioner Moore, to accept the Administrator’s evaluation.

Having completed his report, it was moved by Commissioner LaJoie, supported by Commissioner Moore, to accept the report of the Personnel Committee meeting as presented. On a voice vote, the motion carried.

Equalization & Apportionment - Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Earl Kay – No meeting

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Don Cooper – No meeting

Finance, Claims & Accounts – Richard Timmer – 12-4-08 (Due to the illness of Richard Timmer, Jim Moore gave the report)

The Committee reviewed a request from Brian Peppler to hire an assistant prosecutor to replace Eric Blubaugh. The hire may have many years of experience and the request included hiring the individual at the top of the twelve level pay scale plus paying the $8,555 stipend to the individual provided from Peppler shelter grant.

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to allow the replacement, but to bring it back to the Board to justify moving the position to the high end of the scale. On a voice vote, the motion carried.

Judge MacDonald requested that Ann Mikolowski’s salary be adjusted to be based on a forty week as his staff is now employed at a forty hour week.

It was moved by Commissioner Moore, supported by Commissioner Postula, to move Ms. Mikolowski’s wage to be based on forty salaried hours instead of the current 35. On a voice vote, the motion carried.

Sharon Kennedy, Register of Deeds, presented a proposal for the purchase of two new scanners. She noted that the total was $16,742.59 and was within her budget. Ms. Kennedy suggested the low bid for a flat bed scanner be accepted at a price of $8,277.59 from Florida Micro. The microfilm scanner, the low bid did not include installation, delivery or training. She suggested purchasing from Michigan Office Solutions for $8,465.00.

It was moved by Commissioner Moore, supported by Commissioner Shackleton, to purchase the scanners for a combined price not to exceed $16,742.59. On a voice vote, the motion carried.

A discussion took place in regards to the BC/BS renewal.

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the renewal as presented. On a voice vote, the motion carried.

The annual renewal of the OHSP grant was requested for Sheriff’s overtime.

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the OHSP grant. On a voice vote, the motion carried.

The annual renewal of the 4-H contract was discussed. The mutual agreement, not to exceed $28,102 in cost to the County, was reviewed.

It was moved by Commissioner Moore, supported by Commissioner Postula, to approve the contract. On a voice vote, the motion carried.

Don Riley, Community Action Agency, asked that the County consider granting the full $60,000 request for senior meals instead of the $45,000 that had been budgeted for FY2009. The Committee stressed that Community Action should have a millage placed on the ballot for additional funding. Once the process was in progress the Committee would review the need for additional funding.

It was moved by Commissioner Moore, supported by Commissioner Shackleton, to keep the budget at $45,000 and have Community Action research and present ballot wording to the County Board for senior meals. On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $160,612.27, other fund claims of $501,699.92, payroll of $398,588.81, and health department claims of $543,582.94: total claims of $1,604,483.94 and vouchers 3101 through 3140 and K-1 through K-202. On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to recommend the approval of budget amendments as follows:

Revenue Original Amended Change
166-000-490-000 3,500.00 3,850.00 350.00
201-000-401-000 9,000.00 10,500,000.00 1,500,000.00
       
Expenditures      
101-989-998-372 198,500.00 198,850.00 350.00
166-000-843-000 3,500.00 4,000.00 500.00
201-000-950-000 9,000,000.00 10,500,000.00 1,500,000.00
259-000-979-000 3,000.00 4,000.00 1,000.00

On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried.

NEW BUSINESS:

1. Resolution 08-25, MSHDA

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to recommend approval of Resolution 08-25, MSHDA Small Cities Grant application as follows:

RESOLUTION TO AUTHORIZE SUBMISSION OF A COMMUNITY

DEVELOPMENT BLOCK GRANT COMMUNITY HOME IMPROVEMENT

PROGRAM APPLICATION

WHEREAS, Chippewa County is an eligible applicant under the State of Michigan Small City Program; and

WHEREAS, the Chippewa County Small Cities Committee has reviewed the State guidelines for the Small Cities Program and has recommended that the Chippewa County Controller develop a housing rehabilitation application; and

WHEREAS, the Chippewa County, in cooperation with the Chippewa-Luce-Mackinac Community Action Human Resource Authority, Inc. has developed an application in conformance with State guidelines.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. The Chippewa Board of Commissioners authorizes the County Controller’s Office to forward said Housing Rehabilitation application requesting $200,000 in Small Cities funds for a total project cost of $300,000 to the Michigan State Housing Development Authority by January 1, 2009.

2. That the Chairman of the Chippewa County Board of Commissioners is hereby authorized to sign the necessary documents associated with said application.

AYES: Commissioners Postula, Cooper, Shackleton, LaJoie, Moore and Kay

NAYS: None

ABSENT: Commissioner Timmer

RESOLUTION DECLARED ADOPTED.

2. EDC Appointment – Made by Chair

Kinross Township Board Supervisor – Larry Palmer (term of Office)

Richard Timmer will be reappointed to the Board

3. Resolution 08-26 – Fiscal Year 2009 Budget & General Appropriations Act

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the Fiscal Year 2009 Budget & General Appropriations Act Resolution as presented.

Discussion ensued.

On a roll call vote:

AYES: Commissioners Kay, Shackleton, LaJoie, Moore and Postula

NAYS: Commissioner Cooper

ABSENT: Commissioner Timmer

RESOLUTION DECLARED ADOPTED.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to send letters of appreciation to members of voluntary boards and various boards for the County and a resolution/letter for Don Holt for his years of service on the Road Commission Board. On a voice vote, the motion carried.

Having no further business, it was moved by Commissioner Moore, supported by Commissioner LaJoie, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 6:10 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Earl Kay, Chairman