The Chippewa County Board of Commissioners met in regular session on Wednesday, February 11, 2009 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Bernard LaJoie, Scott Brand, Evening News, Frank Blissett, Derek Myerscough, Hon. Elizabeth Church, District Court Judge, Robert Savoie, Under sheriff, Tim McKee, E9-1-1 Director, Margie Hank, County Treasurer, Mickey Castagne, John Willis, Bud Willis, Don Holt, Julie Beck, Lou McDonald, Hon. Lowell Ulrich, Probate Court Judge, Cathy and Dan Cairns, John Lechner, Carmine Bonacci, Kelly Beaune, Asst. Administrator, Steve Kidney, Robert Stratton and Diane Cork, Clerk

It was moved by Commissioner Moore, supported by Commissioner Postula, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Knoll, that the Special County Board minutes of December 31, 2008, Organizational Board meeting minutes of January 2, 2009 and Workshop minutes of January 20, 2009 be approved as presented. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Derek Myerscough – spoke about the Prosecuting Attorney wanting to hire additional staff. He thought the County should look at other counties.

Unidentified person – thought that public money should be spent on roads, education and health systems that benefit all residents and not additional law enforcement.

Carmine Bonacci – expressed his opinion that Prosecutor’s Office funds are not being used to prosecute serious crimes.

Steve Kidney, GTL, gave a presentation on the jail inmate renewal contract for telephones.

Julie Beck, Chief Public Defender, introduced Mr. Robert Stratton as the new Deputy Public Defender.

Hon. Elizabeth Church, District Court Judge, addressed a question from the Finance meeting from Commissioner Timmer about the magistrate position request.

ADMINISTRATOR’S REPORT: – Kelly Beaune in place of Jim German – Informational only

OLD BUSINESS:

A. Regional Planning Clarification of Alternate Member

Chairman Shackleton explained that he was given some wrong information on the appointments to the Regional Planning Board. Only two positions are required and three were appointed. Chairman Shackleton stated that Commissioner Moore will hold an alternate position.

B. Community Corrections Appointment

It was moved by Commissioner Timmer, supported by Commissioner Knoll, that Don McLean be appointed to the Community Corrections Board.

No other nominations were forthcoming.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, that a unanimous ballot be cast for Don McLean. On a voice vote, the motion carried unanimously.

C. Road Commission Appointment

It was explained that the Commission, in December, appointed Bernard LaJoie to the Road Commission. A legal opinion was request by the Commission from Prosecuting Attorney Peppler for clarification of the appointment. It was noted that Bernard LaJoie was a County Commissioner at that time and an oath had to be taken within ten days. Commissioner LaJoie could not do that.

It was moved by Commissioner McLean, supported by Commissioner Knoll, to table this appointment until a workshop could be held on issues relative to the Road Commission benefits etc. On a roll call vote, Commissioners Postula, Timmer, Moore and Shackleton voted no. Commissioners Cooper, Knoll and McLean voted yes. The motion failed 4-3.

It was moved by Commissioner Postula, supported by Commissioner Timmer, to appoint Bernard LaJoie, to the Road Commission.

It was moved by Commissioner McLean, supported by Commissioner Cooper, to appoint Don Holt.

As a point or order, Commissioner Timmer, thought that the resignation of Bernard LaJoie should be accepted before a new appointment is made.

It was agreed by the movers and supporters of the two nominations to withdraw the names as presented to the Board.

It was moved by Commissioner Postula, supported by Commissioner Moore, to accept the resignation of Bernard LaJoie from the Road Commission as presented. On a voice vote, the motion carried.

Discussion followed.

It was moved by Commissioner McLean supported by Commissioner Cooper, to appoint Don Holt to the Road Commission Board.

It was moved by Commissioner Postula, supported by Commissioner Timmer, to appoint Bernard LaJoie, to the Road Commission Board.

Hearing no further nominations, a roll call vote was taken as follows:

Don Holt – Commissioners Cooper, Knoll and McLean

Bernard LaJoie – Commissioners Postula, Moore, Timmer and Shackleton

Bernard LaJoie was appointed to the Road Commission Board for a term to expire in 2014.

D. Hiawatha Behavioral Health Board Appointment

Discussion was held on the positions available on the Board and whether both positions should be held by commissioners or one commission and one public seat.

It was moved by Commissioner McLean, supported by Commissioner Timmer, that the positions be held by commissioners. On a voice vote, the motion carried with Commissioner Cooper voting no.

E. Concealed Weapons Board Appointment

It was moved by Commissioner Moore, supported by Commissioner Knoll, to recommend the appointment of Damion Lieurance to the Concealed Weapons Licensing Board. On a voice vote, the motion carried unanimously.

STANDING COMMITTEE REPORTS:

Personnel – Jim Moore – 1-13-09

The idea of the County doing a salary study to review discrepancies in the wage scale and salaried –vs- hourly positions was discussed. Mr. German noted that MAC has a study that was done in 2003 that would cost $200.00. Mr. German also noted that salary studies usually cost in the $30,000 range.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to purchase the MAC salary study of 2003 and to recommend to the full Board to do an RFP for a salary study. On a voice vote, the motion carried unanimously.

Julie Beck presented her choice for the Deputy Public Defender. The person selected was Robert Stratton.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to approve the hire of Mr. Stratton at a grade 12 beginning January 20th for the Deputy Public Defender’s position. On a voice vote, the motion carried with Commissioner Cooper voting no.

Mr. German explained that Sharon Kennedy had selected Christine Ledergerber to fill the vacancy in the Equalization Department.

The Committee was presented a letter from the Michigan State Police Homeland Security Division thanking 9-1-1 Director McKee for all of his efforts.

It was moved by Commissioner Moore, supported by Commissioner Postula, to have the Administrator draw up a letter of commendation for Mr. McKee. On a voice vote, the motion carried unanimously and a portion of the letter was read by Chairman Shackleton at the full Board meeting.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried unanimously.

Personnel – Jim Moore – 1-28-09

The County sick leave policy was presented for updating. Administrator German noted that the Board had made changes to the policy in 2004 and the policy needed to reflect those changes. Specifically, the fact that employees that retire or terminate employment do not receive payout of their sick leave.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to update personnel policy number 340 to reflect the changes in regard to sick leave payout.

It was noted by Commissioner Moore that this also deals with the 100% payout of their sick leave annually instead of the 50% non-union was getting.

On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried unanimously.

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – 1-16-09

An RFP was distributed by Administrator German for a new sound system for Circuit Court.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to approve the RFP for the sound system with an amended date of March 4, 2009.

Discussion was held on the range of advertising for the RFP.

On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried unanimously.

Transportation – Commissioner Postula – No meeting

Legislative & Natural Resources – Commissioner Timmer – No meeting

Computer – Jesse Knoll – 1-16-09

Administrator German updated the Committee on discussions he had been in with the Michigan Dept. of Corrections and District and Circuit Courts. Mr. German asked the Committee for permission to move forward with the idea and he would bring more information back to them as he obtained it.

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to forward the issue of video arraignments to the full Board with a recommendation to move forward and obtain more information.

Discussion followed on technology and funding.

On a voice vote, the motion carried unanimously.

Commissioner Knoll had numerous items that were presented for discussion. A discussion took place on the possibility of Commissioners having a County e-mail address and access to a county computer for financial inquiry.

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to have VPN access and access to a county computer for financial inquiry.

Discussion followed.

On a voice vote, the motion failed.

Having completed the report, it was moved by Commissioner Knoll, supported by Commissioner Moore, to accept the report as given. On a voice vote, the motion carried unanimously.

Finance, Claims & Accounts – Don Cooper – 2-5-09

The committee heard a presentation from Mayor Bosbous on the Community Services Block Grant Contract which is worth $200,000 for 2009 and 2010.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to accept the Community Services Block Grant Contract. On a voice vote, the motion carried unanimously.

Mr. German informed the Committee that the contract for the prepayment of rent for the NTI building had been reviewed by Steve Cannello as the Committee requested. Mr. German noted that Mr. Cannello had broken the contract into two separate agreements. The total amount of prepayment of rent is $187,200.00 which will be used from the recycling millage.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the contract for a total of $187,200.00. On a voice vote, the motion carried unanimously.

The Committee reviewed change orders from Gundlach Champion for various items totaling $14,454.00. Commissioner Cooper noted that it was his understanding that the new ceiling and lights in the old kitchen were to come out of the Jail Maintenance fund.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the change orders totaling $14,454.00 with item number four ($6,401.00) coming out the Jail Maintenance fund and the remainder out of the Jail Contingency fund. On a voice vote, the motion carried unanimously.

Under sheriff Savoie addressed the Committee on the need for an additional road patrol deputy.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to hire another deputy. On a voice vote, the motion carried unanimously.

Judge Church addressed the Committee on the need for a full time Magistrate. A full time Magistrate would be providing additional duties. Judge Church also itemized additional revenue that District Court will be creating in the future.

It was moved by Commissioner Moore, supported by Commissioner McLean, to hire a full time Magistrate at a level 15 with the revenue source to be identified.

Discussion ensued.

On a voice vote, the motion carried with Commissioner Cooper voting no.

Prosecutor Peppler presented a request for an additional assistant prosecutor. He stressed the fact that case loads had gone up in recent years and additional staffing was required. The assistant prosecutor would be hired at a grade 12.

It was moved by Commissioner Moore, supported by Commissioner McLean, to hire an additional assistant prosecutor at grade 12.

Discussion was held on safety and funding.

On a voice vote, the motion carried with Commissioner Cooper voting no.

Tim McKee presented a request from the 9-1-1 Advisory Board for funding a light beacon at Fowler’s Bay. The cost would be $1,500. The light would aid snowmobile drivers who may become disoriented during bad conditions.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve $1,500 for a light beacon with the funding coming from the Snowmobile Trail Marker Fund 270. On a voice vote, the motion carried unanimously.

A contract was presented for housing Luce County prisoners at the jail. The rate will be $40.00 per day.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the Sheriff’s Department contract for housing Luce County prisoners. On a voice vote, the motion carried unanimously.

Bill Karr, County Surveyor, gave an update on survey and remonumentation activities. He also presented the Commission with a rental agreement for the surveyor.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the rental agreement for the Remonumentation Program at a rate of $3,000 for the year. On a voice vote, the motion carried unanimously.

Mr. German presented information for a contract renewal for prisoner phones from GTL. Mr. German noted that the County was able to renegotiate a very good contract renewal including a thirteen percent increase in commission and a ten point increase in prepaid calling card revenue. Commissioner Cooper noted he thought it would be beneficial to the County if we sent out RFP’s to the other providers to see what they had to offer.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to renew the GTL contract with the modified terms.

Discussion was held.

On the motion, on a voice vote, the motion carried 4-3. (Knoll, Cooper, McLean – no)

A request for an Obsolete Property Rehabilitation Exemption was presented. It was noted that the City needed input from the County on the issue. The property is located at 146 Ridge Street, Sault Ste. Marie, MI.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to allow the Obsolete Property Rehabilitation Exemption. On a voice vote, the motion carried unanimously.

The MMRMA net asset distribution was discussed. This year’s amount was $75,975. A discussion was held on whether to roll the money into the County’s loss fund at MMRMA or put it into the General Fund.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to put $50,000 into the loss fund and $25,975 into the County’s General Fund. On a voice vote, the motion carried unanimously.

MAC dues of $7,102.88 as well as UPCAP dues of $1,200 were presented for approval.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve both the MAC and UPCAP dues as presented. On a voice vote, the motion carried unanimously.

The Waste Management contract was presented for renewal. Administrator German said he would check with the other garbage pick-up service in the area and get a quote before approval of the contract.

An RFP was sent out and Waste Management was the better deal.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to renewal the contract with Waste Management as presented. On a voice vote, the motion carried unanimously.

An administrative service contract was presented to the Committee from BC/BS. The contract clarified language in regard to administrative access fee caps.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to approve the contract. On a voice vote, the motion carried unanimously.

A request from 9-1-1 Director Tim McKee was presented to establish a special fund for the Stonegarden Grant.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to establish Fund 209 for the Stonegarden Grant. On a voice vote, the motion carried unanimously.

A Hardship Extension Policy in regard to property taxes was presented by Treasurer Hank. It was noted that the policy effective date should be January 1, 2009.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the policy with an effective date of January 1, 2009. On a voice vote, the motion carried unanimously.

RFQ’s were presented for Sheriff Department vehicles. Included were proposals for one car and one van.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the RFQ’s for Sheriff Department vehicles. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to recommend the approve of general fund claims totaling $288,489.05, other fund claims of $446,189.63, payroll of $621,640.01 and health department claims of $595,459.36 for total claims of $1,951,778.05 and vouchers 3388 through 3496 and A-1 through A-233. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept the report as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

A. Board of Health Applications:

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the nominations for the Board Health Board as follows:

Mary Jo Barck, Aaron L. Clark, Thomas W. Ellis, MaryAnne P. Shannon and Shelly J. White-Thomas

On a voice vote, the motion carried unanimously.

B. Historical District Commission Applications:

It was moved by Commissioner Moore, supported by Commissioner Timmer, to accept the nominations for the Historical District Commission as follows:

Carolyn Person and Paul Sabourin

On a voice vote, the motion carried unanimously.

C. Regional Planning-Educational Appointment:

No applications were received. (second time with advertising with no response)

D. Local Governing Body Resolution 09-01:

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the request from Hospice of Chippewa County of Sault Ste. Marie, County of Chippewa, asking that they be recognized as a nonprofit organization operating in the community for the purpose of obtaining charitable gaming licenses.

On a roll call vote:

YEAS: Commissioner Postula, Cooper, Shackleton, Knoll, Timmer, McLean, Moore

NAYS: None The Resolution was declared ADOPTED.

E. Stimulus Package Resolution Request:

It was moved by Commissioner Timmer, supported by Commissioner Moore, to adopt the following Resolution:

RESOLUTION OF SUPPORT FOR COUNTY REMONUMENTATION PROGRAM

WHEREAS, the State of Michigan is considering the various uses of proposed economic stimulus monies from the Federal Government, and,

WHEREAS, in 2006, the State of Michigan Legislature removed $15,000,000 from the State Survey and Remonumentation Fund in an effort to balance the state budget for that year, and,

WHEREAS, in Section 54.271 of Act 345 of 1990, the Legislature cited specific funding levels for the program which have not been met, and,

WHEREAS, since the removal of these funds in 2006, statewide funding for the program has decreased from $10,134,000 in 2006 to $4,000 in 2009, and WHEREAS, the removal of these funds has seriously impaired the effectiveness and progress of this program, and

WHEREAS, this program has been extremely beneficial to all residents of the State of Michigan, since original corner positions of the Public Land Survey control the boundaries of every parcel in Chippewa County and the State of Michigan, and

WHEREAS, this program is designed to recover, monument, record and perpetuate these original corner positions, and

WHEREAS, the information provided by this program is also designed to be the basis of all municipal GIS within the State, and,

WHEREAS, these additional funds will benefit the implementation of each County wide GIS, which is intended to assist in 911 emergency responses, THEREFORE BE IT RESOLVED, that the Chippewa County Board of Commissioners are in support of the use of $15,000,000 of the economic stimulus monies for the State of Michigan Survey and Remonumentation Program for 2009 and an additional $15,000,000 to supplement the program through fiscal year 2010.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

Resolution declared ADOPTED.

Having completed the agenda items, it was moved by Commissioner Moore, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 9:00 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman