The Chippewa County Board of Commissioners met on Monday, April 13, 2009 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Jim Moore, Don McLean and Chairman, Scott Shackleton

Also Present: Jim German, Administrator, Lowell Ulrich, Probate Judge, John Willis, Debbie Sirk, Cathy Cairns, Chris Lundquist, Dave Martin, Cathy Maleport, Scott Brand, Evening News, MaryAnn Shannon and Diane Cork, Clerk

It was moved by Commissioner Postula, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Moore to approve the County Board minutes of March 9, 2009, workshop minutes of March 24, 2009 and Special Board Meeting minutes of April 9, 2009. On a voice vote the motion carried unanimously.

PUBLIC COMMENTS:

Dean Burns made a statement indicating police incompetence also stating that our system is not set up to rid us of violent criminals.

ADMINISTRATOR’S REPORT: - Jim German – informational purposes only

OLD BUSINESS: NONE

STANDING COMMITTE REPORTS:

Personnel – Commissioner Moore – 3-30-09

For informational purposes only, no action items necessary.

It was moved by Commissioner Moore, supported by Commissioner Postula to approve the report as given. On a voice vote the motion carried with Commissioner Cooper voting no.

Equalization & Apportionment – Commissioner Moore – 4-08-09

Agenda Item: 2009 County Equalized Values

Equalization Director Sharon Kennedy presented to the committee the 2009 County Equalized Values. The total 2009 Equalized Value for the county is $1,368,315,970.

It was moved by Commissioner Moore, supported by Commissioner Cooper that the equalized values as presented be adopted as reported and that all state required forms regarding same be completed and filed as required by statue. On a voice vote the motion carried unanimously.

Agenda Item: Tentative 2009 Taxable Values:

Equalization Director Sharon Kennedy also presented to the committee the tentative 2009 taxable values. It was explained that the county’s projected tentative taxable value is $1,020,321,487 which includes new construction and any uncapped transfers that occurred in 2008. The final taxable values for the county will be calculated in May. Once those taxable values are finalized, all of the Headlee calculations will be made by the director, and the county’s operating millage, after a truth in taxation public hearing is held, which will be determined by the County Board.

It was moved by Commissioner Moore, supported by Commissioner McLean that the public hearing be scheduled for truth in taxation, to take place immediately before the June 8, 2009 County Board meeting.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Cooper to accept the report as given. On a voice vote the motion carried unanimously.

Health & Social Services – Commissioner Postula – No meeting

Building, Grounds, & Jail – Commissioner McLean – 3/17/09

Asbestos Abatement Study

The Asbestos Abatement Study from Mackinac Environmental was presented. The study showed some problems and the cost to the County would by roughly ten to fifteen thousand dollars to fix the problems. Mr. German was asked to contact the City Manager to see if the Joint Building Authority would pay for the situation.

It was noted by Commissioner Cooper that there is no such thing as a joint building authority committee.

It was moved by Commission McLean supported by Commissioner Timmer, to have the Administrator do an RFP for Asbestos Abatement in the City County Building. On a voice vote the motion carried unanimously.

It was moved by Commissioner McLean supported by Commissioner Timmer to accept the minutes of the committee meeting. On a voice vote the motion carried unanimously.

Transportation – Commissioner Postula – no meeting

Legislative & Natural Resources – Commissioner Timmer – 3/19/09

For informational purposes only, no action items necessary.

It was moved by Commissioner Timmer supported by Commissioner McLean to approve the report as given. On a voice vote, the motion carried unanimously.

Computer Committee - Commissioner Knoll – 4/06/09

Agenda Items: RFP for Computers

The recent RFP’s for thirteen computers were reviewed. It was noted Dell was the low bid and that by choosing a more compatible case the price would be even lower.

It was moved by Commissioner Knoll supported by Commissioner Cooper to select Dell’s bid in the amount of $10,401.17. On a voice vote, the motion carried unanimously.

It was moved by commissioner Knoll supported by Commissioner Timmer to approve the report as given. On a voice vote the motion carried unanimously.

Finance, Claims, & Accounts – Commissioner Cooper – 04/09/07

Change Order for the Jail

A request from the Building and Grounds Committee for $5,124.25 for power supply issues to the doors of the new jail addition was presented.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept the change order for power supply to the doors in the jail addition in the amount of $5,124.25. On a voice vote the motion carried unanimously.

RFP for Circuit Court Sound System

RFPs were reviewed for the Circuit Court sound system. The low bid was Range Communication in the amount of $8,811.00. It was noted that the Commission may want to look at purchasing two additional microphones and another wireless microphone at a later date.

It was moved by Commissioner Cooper, supported by Commissioner Knoll to approve the RFP from Range Communication in the amount of $8,811.00. On a voice vote the motion carried unanimously.

Bond Fee Schedule

Treasurer Margie Hank presented a schedule for Bond Fees that the County does for other entities. For bonds we do not make payments for the fee would be a one time charge of .25% of the bond amount. For bonds that we will make the payments for there will be an initial charge of .25% and an annual maintenance fee of $150.00.

It was moved by Commissioner Cooper, supported by Commissioner Timmer to approve the bond fee schedule. On a voice vote the motion carried unanimously.

Health Department Fee Adjustments

ServeSafe fee increases were presented. The new fee for the book, examination, and course materials would be $65.00. The test fee for the examination and course materials would be $45.00.

It was moved by Commissioner Cooper, supported by Commissioner Moore to approve the ServeSafe fee increases. On a voice vote the motion carried unanimously.

A list of fee increases for the Environmental Health Division of the Health Department was presented.

It was moved by Commissioner Cooper, supported by Commissioner Moore to approve the increases for body art and campground fees. All other fee increases proposed would not exceed 40%. Discussion followed.

At the request of Commissioner Moore, a roll call vote was taken in regards to a 40% increase for the Health Department. Commissioners Postula, Knoll, Timmer, McLean, and Shackleton voted no. Commissioners Cooper and Moore voted yes. The motion failed 5-2.

Health Department CMS Request

A request was presented from the Health Department to allow them to bill for SHACC services. A letter of guarantee would be needed from the County as the Legal oversight entity that would bind the County to any outstanding debt owed to CMS.

It was moved by Commissioner Cooper, supported by Commissioner Moore to have Chairman Shackleton sign the letter of guarantee. On a voice vote the motion carried unanimously.

Out of State Travel Request

An out of state travel request was presented by the Health Department. The request was to send one individual from the Health Department to Hollywood, Florida for a SHACC conference. The total price would be $1,905.00.

It was moved by Commissioner Cooper, supported by Commissioner Moore to approve the out of state travel request. On a voice vote the motion carried unanimously.

Memo of Understanding with Michigan State Police

A memo of understanding was presented to the Board so that the State Police could also be allowed to use Stonegarden Funds as is called for in the grant.

It was moved my Commissioner Cooper, supported by Commissioner Timmer, to approve the Memo of Understanding with the Michigan State Police for Stonegarden Funds. On a voice vote the motion carried unanimously.

Two Percent Request

A request for two percent was presented from the Superior Watershed for two percent funding. Commissioner Cooper noted that this was for funding that would not only help Chippewa County but other counties as well and that they could apply for two percent money through those Counties.

It was moved by Commissioner Moore, supported by Commissioner McLean to approve the two percent request from the Superior Watershed in the amount of $15,620. On a voice vote the motion carried with Commissioners Timmer and Cooper voting no.

Windows Server

A request from the Computer Committee was presented for a new Windows server. It was noted that the current server has been experiencing problems as of late and the warranty ends in November. Discussion followed.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to go out for an RFP for a new Windows server. On a voice vote the motion carried unanimously.

Westlaw Subscription

Administrator German presented a contract from Westlaw for an additional subscription for the Public Defender’s office. The license is required for public use when a County has a Public Defender’s office. Commissioner Cooper asked if the money was going to come out of the Public Defender’s Budget, Mr. German said that this was a recent decision on the part of Westlaw and it was not budgeted and would have to come out of fund balance.

It was moved by Commissioner Cooper, supported by Commissioner Moore to approve the contract with Westlaw in the amount of $291.50 per month. On a voice vote the motion carried unanimously.

Claims and Accounts

It was moved by Commissioner Cooper, supported by Commissioner Moore, to recommend the approval of general fund claims totaling $214,161.20; other fund claims of $375,158.38; payroll of $420,072.25 and health department claims of $544,383.82 for total claims of $1,553,775.65 vouchers 3556 through 3726 and C-1 through C-224. On a voice vote, the motion carried unanimously.

Motion made by Commissioner Cooper, supported by Commissioner Moore to accept the minutes of finance. On a voice vote the motion carried unanimously.

NEW BUSINESS:

A. Resolution No. 09-03

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION OF WILLIAM CASTOR

LET IT BE KNOWN, that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their appreciation and gratitude to WILLIAM CASTOR for his twelve (12) years of service as a member of the Chippewa County Jury Board.

WILLIAM CASTOR has served the citizens of Chippewa County in a manner above reproach, and for this we extend our thanks.

WILLIAM CASTOR has served his community, with constructive suggestions, his high performance standards, his kind friendship, his professionalism, his enthusiasm, and his inspiration to always do the right thing, has placed him in the highest of categories.

WILLIAM CASTOR has brought recognition to himself, the community and the County of Chippewa. The Chippewa County Board of Commissioners, on behalf of the residents of Chippewa County, extends their appreciation to a gentle man who is thoughtful, caring, involved and dedicated, and who made a favorable impact on the betterment of life in Chippewa County.

IN SPECIAL TRIBUTE, therefore, upon his term ending, this document is signed and dedicated to honor WILLIAM CASTOR, for his countless contributions to Chippewa County. We join together to extend to WILLIAM CASTOR a gracious thank you for a job well done, and wish him continued success in which he so richly deserves.

A roll call vote was taken as follows:

AYES: Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

RESOLUTION DECLARED ADOPTED.

B. Policy #121, County Commission Benefits and Compensation

Commissioner Knoll indicated that such policy states that any county commissioner that has hospitalization available to him from any other source is not to use the counties hospitalization.

It was moved by Commissioner Knoll, supported by Commissioner McLean, to enforce the Policy #121 as written. Extended discussion followed on the wording and interpretation of the policy.

On a voice vote, the motion carried with Commissioner Postula voting no.

Having completed the agenda items, it was moved by Commissioner Cooper, supported by Commissioner Knoll to adjourn. On a voice vote the motion carried unanimously and the Board did adjourn at 8:17 p.m.

Respectfully submitted:

Catherine Maleport, Chief Deputy

Clerk Scott Shackleton, Chairman