The Chippewa County Board of Commissioners met in regular session on Monday, May 11, 2009 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Christine Lundquist, Dave Martin, Health Dept., Scott Brand, Evening News, Kathy Cairns, Earl Kay, Jeff Moran, Sheriff, Jim German, Administrator and Diane Cork, County Clerk

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the County Board minutes of April 13, 2009 and Workshop minutes of April 21, 2009 as presented. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS – None

ADMINISTRATOR’S REPORT – Jim German – Informational purposes only

An additional updated item on the Controller’s Report was that of a travel request for Mr. German to attend the County Administrator’s Conference sponsored by MAC.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to approve the travel request for Mr. German to attend the County Administrator’s Conference. On a voice vote, the motion carried with Commissioner Cooper voting no.

OLD BUSINESS

A. Alcade & Fay Settlement

It was noted that in negotiations, a settlement had been reached in the law suit with Alcade & Fay in the amount of $55,000 to be paid within the next 45 days.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the settlement amount of $55,000 to be paid to Alcade & Fay within the next 45 days.

Extended discussion was held on a settlement with Alcade & Fay (lobbyist) and the cost of the law suit including legal fees.

On a voice vote, the motion carried unanimously.

STANDING COMMITTEE REPORTS

Personnel – Jim Moore – May 6, 2009

Mr. German informed the Committee that the Prosecutor had hired an individual to fill the vacancy in his office. Mr. Dennis McShane has been hired as the new Assistant Prosecutor effective May 18, 2009. He will start at a grade twelve, starting step 1.

It was moved by Commissioner Moore, supported by Commissioner Postula, to approve the hiring of Mr. McShane as the new Assistant Prosecutor. On a voice vote, the motion carried unanimously.

Mr. German indicated that one of the information systems employees would be on short term disability and a replacement would need to be hired. Mr. German has negotiated a contract price of $21.00 an hour for Dave Pietrangelo to fill in for fifteen hours a week. Mr. German also requested that Brian Bartlett be brought up to forty hours during the employee’s absence. It was also noted that during the employee absence, the department would still be about fifteen hours a week short and that special projects may have to be put on hold.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to hire Dave Pietrangelo for fifteen hours per week at $21.00 per hour and bring Brian Bartlett up to forty hours per week to fill the temporary vacancy. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to accept the meeting minutes as presented.

It was suggested by Commissioner McLean to get a second opinion on the MERS Retirement plan. Mr. German has been working on this issue.

On the motion to accept the minutes, the motion carried unanimously.

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – April 28, 2009

No action items needed.

Discussion was held on bonding for the City/County Building.

It was moved by Commissioner McLean, supported by Commissioner Moore, to accept the report of the Committee as presented. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims & Accounts – Don Cooper - May 7, 2009

Sharon Kennedy presented documentation for established millage rates and taxable values for 2009 as well as budgetary projections. She also noted that a public hearing would need to be held in June.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to set the millage rates as requested and hold a Public Hearing on Truth In Taxation at the June County Board meeting. On a voice vote, the motion carried unanimously.

Mr. German noted that an employee had requested to put more into the MERS Health Care plan than our contract would allow and an amendment would be needed. He explained this would be a cost to the employee only and not the County.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the amendment to the Health Care Savings Plan. On a voice vote, the motion carried unanimously.

Change order number four was reviewed by the Committee. It included $604.00 for material for two skylight security guards, $160.00 for changes to door number 106, and $5,025.00 for night light fixtures. It also included $2,500.00 for revamping of a shower wall and $250.00 for bunk modifications. The total cost of the change order will be $8,778.00. This will leave approximately $69,000.00 left in the contingency.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept change order number four in the amount of $8,778.00. On a voice vote, the motion carried unanimously.

A proposal was presented by Administrator German to switch the County’s natural gas supplier from DTE to Volunteer Energy. The savings to the County would be at least a thousand dollars per month. It was noted the County could opt out of the program at anytime. The Committee asked for references on the proposal for the full Board meeting.

References were presented by Mr. German from the City of Trenton and the Ohio Public Housing Authority. Discussion was held for contract review and the actual savings.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to have legal counsel review the contract and if it is satisfactory, move it to the City Administration. On a voice vote, the motion carried unanimously.

The Administrator will seek other references to present to the Board.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to recommend the approval of general fund claims totaling $202,516.50; other fund claims of $417014.36; payroll of $422,031.17 and health department claims of $541,031.17 for total claims of $1,583,191.19; vouchers 3726 through 3843 and D-1 through D-232. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the following budget adjustments.

Revenue Original Amended Change
101-000-699-295 State Revenue Sharing 670,515.00 687,948.00 17,433.00
262-000-543-000 Road Patrol 86,132.00 75,796.00 -10,336.00
262-000-699-101 Increase From General from Road Patrol less budget expense 67,008.00 68,700.00 1,692.00
       
Expenditure      
       
101-980-998-262 General Fund Transfer to road patrol 67,008.00 68,700.00 1,692.00
211-000-979-100 OES Domestic Preparedness 0.00 85,000.00 85,000.00
259-000-979-100 Salvage Vehicle Fund 2,000.00 12,600.00 10,600.00
295-000-999-101 Correct State Revenue 669,207.00 687,948.00 18,741.00
466-000-970-000 Jail Expansion Capital 883,000.00 1,191,302.00 308,302.00
      424,335.00

On a voice vote, the motion carried unanimously.

The Health Dept. presented a new fee schedule for Environmental Health fees. It was explained the fees were needed to cover direct costs. The fee increase schedule was recommended by the Chippewa County Board of Health to be effective June 1, 2009 only.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the fee increases as presented for June 1, 2009 only.

Commissioner Knoll explained his reasons why he did not agree with non mandated services and fees.

Dave Martin, Health Department, explained to the Commission the reason for private lagoon monitoring and issues regarding the State.

On a voice vote, the motion carried with Commissioner Knoll voting no.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the report as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS

A. Township meetings

Commissioner McLean suggested that County Board meetings periodically be held in different townships to allow residents to attend the meetings without traveling to the Courthouse or at least explore the idea.

Commissioner Timmer stated that he thought the meetings should be consistent because the average citizen is not keeping track of the County Board meeting dates.

It was noted that the County is spending $10,000 on a new sound system for the Courtroom.

Commissioner Cooper thought public access television would be an idea to explore.

Commissioner Knoll talked about video streaming.

B. Board Goals Workshop Date

It was moved by Commissioner McLean, supported by Commissioner Knoll, to set a date for a Workshop. On a voice vote, the motion carried unanimously.

The date of June 4, 2009 was chosen immediately following the Finance meeting which begins at 5:00 p.m.

C. Resolution 09-04 Michigan Tobacco Reduction

It was moved by Commissioner Cooper, supported by Commissioner Moore to adopt the following resolution:

MICHIGAN TOBACCO REDUCTION RESOLUTION 09-04

WHEREAS, every year more than 18,000 Michigan children become addicted to tobacco, of whom a third will die prematurely because of this addition. This year more than 14,000 Michigan residents will die from tobacco use and thousand more will suffer from illness and health problems caused by smoking and secondhand smoke. Smoking-caused health problems cost Michigan a total of more than $3.4 billion per year, including more than $1.1 billion paid for by the state Medicaid program with taxpayer dollars;

WHEREAS, the U.S. Centers for Disease Control & Prevention and other experts have established that: 1) fully funding state tobacco prevention programs; 2) increasing taxes on tobacco; and 3) prohibiting smoking in workplaces, including restaurants and bars; substantially decrease smoking and other tobacco use, particularly among children, thereby reducing tobacco-caused harms and costs;

WHEREAS, Michigan’s tobacco prevention efforts are effective and should be expanded to serve more Michigan residents. The efforts of the Michigan Tobacco Prevention Program and its many local partners has resulted in A 52.9% drop in Michigan high school smoking since 1997 and a 19.5% drop in adult smoking over the same time period.

WHEREAS, Michigan receives more than $290 million in settlement payments each year from the tobacco companies, yet none of these settlement dollars are used to fund the Michigan Tobacco Prevention Program;

BE IT RESOLVED that the undersigned endorses comprehensive and effective public policy measures to prevent and reduce smoking and other tobacco use in the State, particularly among children, and that foremost among those should be.

Funding for Michigan’s Tobacco Prevention Program at a minimum of $12/ person annually, the level recommended for Michigan by the Centers for Disease Control and Prevention.

The Chippewa County Board of Commissioners of Sault Ste. Marie, Michigan confirms its support for each and all the above statements and requests that members of the Michigan Legislature take effective action to promote and achieve the above funding resolution as quickly as possible. The undersigned also authorizes and encourages Tobacco-Free Michigan to use this signed Resolution to promote the above-stated funding objective.

On a roll call vote:

AYES: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

RESOLUTION DECLARED ADOPTED

D. Resolution 09-05 Truth In Taxation

It was moved by Commissioner Timmer, supported by Commissioner Moore, to adopt the following resolution:

CHIPPEWA COUNTY BOARD OF COMMISSIONERS RESOLUTION 09-05 TO SCHEDULE A TRUTH IN TAXATION PUBLIC HEARING

WHEREAS, the County Board has examined its financial circumstances for the upcoming fiscal year, including estimated revenues, and taxable valuations of property located within the County, and has considered the allocated and extra voted millages to which the County is entitled, and determined that the levy of the millage rates listed below will be necessary for the sound management and operation of the County, and

WHEREAS, the County Equalization Director has informed the County Board that the current year’s millage reduction fraction is 1.0000, and has determined its maximum authorized millages accordingly, and

WHEREAS, the millage rates which the County intends to levy, which are entirely authorized by state law and approved by the electorate of the County, after reduction pursuant to MCL 211.34, are as follows:

Allocated, operating 6.1327
Fire and Ambulance Voted .4280
Roads, Voted .9890
Recycling, Voted .4986
Jail Renovation, Voted .6000

WHEREAS, pursuant to and in accordance with the provisions of MCL 24e, it will be necessary to hold a TRUTH IN TAXATION public hearing on the proposed millage rates to be imposed and that a notice of said TRUTH IN TAXATION public hearing must be published in a newspaper of general circulation at least six (6) days prior to said public hearing, and

NOW, THEREFORE, BE IT RESOLVED THAT:

1. A TRUTH IN TAXATION PUBLIC HEARING shall be held in the CIRCUIT COURT ROOM, OF THE COURTHOUSE, LOCATED AT 319 COURT STREET, SAULT STE. MARIE, MICHGIAN, AT 5 PM ON JUNE 8, 2009. THE PURPOSE OF SAID TRUTH IN TAXATION PUBLIC HEARING WILL BE TO TAKE TESTIMONY REGARDING THE LEVY OF THE COUNTY’S 2009 OPERATING MILLAGES.

2. The Clerk is hereby directed and authorized to publish a NOTICE OF TRUTH IN TAXATION PUBLIC HEARING, containing all pertinent information required by law, in a newspaper of general circulation at least 6 days prior to said public hearing.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

RESOLUTION DECLARED ADOPTED.

Dave Martin, Health Department, gave a quick update on the Swine Flu cases within Chippewa County. He noted that there were no active cases at this time. Mr. Martin gave thanks to organizations within the County that helped accomplish the necessary steps that needed to be followed.

Having no further business, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried unanimously.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman