The Chippewa County Board of Commissioners met on Monday, June 8, 2009 at 5:04 p.m. (immediately following the Truth and Taxation Public Hearing) in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Kathy Cairns, Derek Myserscough, Marv Willis, Scott Brand, Evening News, Lee Brown, DDA, Sharon Kennedy, Equalization Director, Frank Blissette, John Smart, Lowell Ulrich, Probate Judge, John Zimmerman, John Willis, Jim German, Administrator and Diane Cork, County Clerk

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to add three additional items to the agenda, that being:

1. Elimination of Take 5 funding

2. Resolution on behalf of Father Shiroda

3. Workshop minutes of June 4, 2009

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to approve the County Board minutes of May 11, 2009 and Workshop minutes of June 4, 2009 as presented.

Commissioner McLean pointed out an error on the Board minutes of May 11, 2009 on Page 3, paragraph 6 that reads “It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept change order number four in the amount of $8,778.00 and forward it to the full Board for approval.” The paragraph should read “It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept change order number four in the amount of $8,778.00.”

With this correction, the motion carried unanimously.

PUBLIC COMMENTS:

Dusty King, Executive Director of the Chippewa and East Mackinac Conservation District, spoke on Operation Windbreak Project which plants windbreaks along the corridors coming into the Sault. Two thousand trees were planted on M-28, M-129 and I-75. Federal Stimulus money was used. She also spoke on the successful Soil Erosion audit.

John Smart commented on the Inter-local Agreement Establishing the Upper Peninsula State Fair Authority. The authority has been established to promote and keep the Escanaba State Fair going.

Mr. Zimmerman echoed the same sentiments as Mr. Smart saying that the Escanaba State Fair is an intricate part of the U.P. At this point, seven counties have ratified this agreement/statement of support. Mr. Zimmerman was asking the Board for their support. Many local residents show in Escanaba and this makes for community relations.

ADMINISTRATORS REPORT – Jim German – No action items needed

Mr. German updated the Commission on the progress of the addition to the County Jail/Correctional Facility. The project is under budget and a week ahead of schedule.

OLD BUSINESS: None

STANDING COMMITTEE REPORTS:

Personnel – Jim Moore – No meeting

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds, & Jail – Don McLean – No meeting

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – 5-28-09

An agreement to establish an Authority for a U.P. State Fair was discussed. All U.P. Counties would send one representative to be on the Board if they sign the agreement. Liability issues were discussed. It was noted that this would be a way for people to compete at a higher level. The state is no longer backing the fair.

It was moved by Commissioner Timmer, supported by Commissioner McLean, that the agreement to join the authority be approved.

Discussion was held by the full Board on an appointment (someone with experience) along with liability concerns.

On a voice vote, the motion carried unanimously.

Having no further action items, it was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the report with the noted corrections on date, time and the supporter on the motion to adjourn. On a voice vote, the motion carried unanimously.

Computer – Jesse Knoll – No meeting

Finance, Claims & Accounts – Don Cooper – 6-4-09

Commissioner Cooper commented on the passing of Frank LaCoy, retired employee of the Courthouse. He stated that Frank was a dedicated employee of the County and took great pride in his job.

The committee received information on the expansion of the new boundaries of the DDA as well as the impact to the County.

Lee Brown, DDA Director, explained that the Downtown Development Authority has two parts: 1) expanding the Downtown Development Authority as a whole, and 2) the impact to the County.

Ms. Brown outlined the new boundaries and the proposed expansion of the downtown street scape and the impact to the County is part of the second portion which is the expansion of the tax increment finance area #1 (referred to as TIFA 1). Its two different expansions: the boundaries are identical, but the Downtown Development Authority expansion is done separately from the expansion of the tax increment finance area. Ms. Brown was asking for consent and authority to expand both.

Extended discussion was held on the incremental capture of City and County taxes over and above what is established at the base year (December 31, 2008) and the impact on the County over the next twenty years.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to support and participate in the TIFA Plan. On a voice vote, the motion carried unanimously.

A check and requested pass through was presented for the Community Foundation from the Sault Tribe in the amount of $5,000. A discussion on pass through dollars took place.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the pass through to the Community Foundation in the amount of $5,000. On a voice vote, the motion carried with Commissioner Timmer voting no.

An out of state travel request was presented by the Administrator for Dave Gecas to attend a Prosecutorial Boot Camp in Columbia, South Carolina. The amount is $157.00 with the Prosecutor’s Association picking up the rest of the bill. On a voice vote, the motion carried unanimously.

The Maximus contract was presented for renewal. This adds $88,440 to the Prosecutor’s Office.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the contract. On a voice vote, the motion carried unanimously.

An agreement with EUP Regional Planning was presented for coordination of GIS systems. Chippewa County 911, Chippewa County Equalization and the City of Sault Ste. Marie would each pitch in $1,500 for a total price of $4,500. The agreement will be between Chippewa County and Regional Planning with the county putting up a total of $3,000.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the GIS contract with Regional Planning. On a voice vote, the motion carried unanimously.

A proposal was presented by Tim McKee to purchase security equipment from the Stonegarden Grant. The total dollar amount of the purchase is $9,900. The equipment is specialized and only one vendor sells the necessary parts.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to the purchase of the equipment from the Stonegarden Grant in the amount of $9,900. On a voice vote, the motion carried unanimously.

Administrator German gave an update on the Video Arraignment project. He explained that the County had a $10,000 RAP grant and that the Department of Corrections could not contribute any additional monies to the $22,000 project. It was noted that the equipment could be used for meetings with other entities other than the prisons and could also be used to record commission meetings for uploading to the internet.

It was moved by Commissioner Timmer, supported by Commissioner Knoll, to purchase the video conferencing equipment in the amount of $22,602.84 with $10,000 to be reimbursed by the RAP grant. On a voice vote, the motion carried with Commissioners Cooper and Postula voting no.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to recommend the approval of general fund claims totaling $385,369.38; other fund claims of $273,206.17; payroll of $419,494.66 and health department claims of $580,692.67 for total claims of $1,658,762.88; vouchers 3844 through 3973 and E-1 through E-227. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supporter by Commissioner Moore, to approve the following budget adjustments:

Revenue Original Amended Change
       
264-000-678-543 Correction Training 0 800.00 800.00
466-000-698-000 Jail Bldg. Fund 883,000 1,191,302.00 308,302.00
      309,102.00
       
Expenditure      
101-878-701-000 General Fund Legal 15,000 30,000.00 15,000.00
264-000-860-000 Corrections Train. Travel 3,056.00 4,600.00 1,544.00
264-000-860-000 Corrections Train. Educ. 0 2,000.00 2,000.00

On a voice vote, the motion carried unanimously.

Commissioner Timmer noted the County needed to break down its energy cost so that evaluations with the new systems could be further studied. The intent of this is to evaluate for energy savings going forward.

Having no further action items necessary, it was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the minutes as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

A. Don Mikels – Forest Service

Mr. Mikels stated that the 12th annual trash collection on the Hiawatha National Forest in Chippewa County was held recently. He made the comment that it was almost a let down because they had difficulty filling the bins. Next year they may go into the State lands.

One of the things that they do like to do is honor people who have dedicated themselves to this endeavor to keep public lands clean.

Richard Timmer was the recipient of the prestigious white hat award for his dedication.

B. Historical Commission Vacancies – 3

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to allow the administrator to advertise for these positions. On a voice vote, the motion carried unanimously.

C. Chippewa County Health Department By-Laws & Rules of Operation

The Health Department presented these By-Laws to the County Commission for approval for their accreditation.

After reading the By-Laws, Commissioner Knoll thought there would be a conflict between those Commissioners who sit on both Boards when it comes to voting powers and another concern was compensation for the Health Department Board members.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the By-Laws with one change, that being Page 32, last paragraph under Article IV Board of Health Compensation which will now read “ The members of the Board of Health shall receive such compensation for their services as shall be determined by the Board of Commissioners.

On a voice vote, the motion carried unanimously.

D. Resolution 09-06 No More Prison Closures

It was moved by Commissioner Timmer, supported by Commissioner Postula, to adopt the following resolution:

09-06

RESOLUTION URGING NO PRISON CLOSURES IN THE UPPER PENNINSULA OF MICHIGAN

 

WHEREAS, in the past, the Upper Peninsula of Michigan “stepped up to the plate” and offered to be the home of a number of prisons while many communities in the Lower Peninsula said “not in my backyard”; and

WHEREAS, with the potential for more prison closures in Michigan, we strongly urge all of the appropriate stakeholders and decision makers to not close any prisons in the Upper Peninsula of Michigan; and

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Chippewa County Board of Commissioners urges the Governor, Department of Corrections, and Legislature to not close any prisons in the Upper Peninsula of Michigan

BE IT FURTHER RESOLVED, that this Resolution be distributed to Governor Jennifer Granholm, the Department of Corrections, Upper Peninsula Representatives, the 14 other Upper Peninsula Board of Commissioners, and the Upper Peninsula Association of County Commissioners (UPACC) for their consideration and action.

It was moved by Commissioner Moore, supported by Commissioner Postula, to amend the above motion to strike the word “more” prisons in the Upper Peninsula. On a voice vote the amended motion carried unanimously.

On the original motion with the amendment:

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

E. Resolution 09-07 – Restore Revenue Sharing

It was moved by Commissioner Cooper, supported by Commissioner McLean to adopt the following Resolution:

09-07

RESOLUTION IN SUPPORT OF THE STATE OF MICHIGAN TO FULFILL ITS OBLIGATIONS AND PROMISES AND FULLY AND UNCONDITIONALLY RESTORE STATE REVENUE SHARING FOR ALL MICHIGAN’S 83 COUNTIES

WHEREAS, the Michigan Association of Counties represents all 83 counties in the State of Michigan. The counties of Michigan work on behalf of the State of Michigan to provide numerous state mandated services, and

WHEREAS, counties depend heavily upon state revenue sharing to provide numerous essential public health, safety and welfare services, and

WHEREAS, the residents of the State of Michigan and the Michigan Association of Counties demand an efficient professional level of public services, and

WHEREAS, in 2005 State Revenue Sharing payments were discontinued to counties, relieving the State Budget of $183 million in annual State Revenue Sharing payments to counties, with the promise and agreement that these payments would be restored when each of the individual counties Revenue Sharing Reserve Fund were exhausted.

NOW, THEREFORE, BE IT RESOLVED, by the Chippewa County Board of Commissioners, that Chippewa County does hereby support and urge the State of Michigan to fulfill its obligations and promises and fully and unconditionally restore State Revenue Sharing for all Michigan’s 83 counties,

AND BE IT FURTHER RESOLVED, by the Chippewa County Board of Commissioners, that copies of this resolution be forwarded to Governor Jennifer Granholm, our State Senators and State Representatives, and the Michigan Association Counties.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

THE RESOLUTION WAS DEC LARED ADOPTED.

It was moved by Commissioner by Commissioner Cooper, supported by Commissioner Knoll, to adopt the following Resolution:

09-08

RESOLUTION SUPPORTING ADEQUATE STATE FUNDING TO HOLD COUNTIES HARMLESS FROM THE DEPARTMENT OF HUMAN SERVICES LAWSUIT SETTLEMENT AGREEMENT

WHEREAS, the State of Michigan, Department of Human Services was sued by Children’s Rights regarding the care of children in foster care and juvenile justice; and

WHEREAS, the Department of Human Services settled the case out-pf-court without consent or consultation from Michigan’s counties; and

WHEREAS, Michigan counties are the funding source for one-half of the costs of foster care and juvenile justice services in the State of Michigan; and

WHEREAS, the cost of the settlement agreement between the Department of Human Services and Children’s Rights would require Michigan’s counties to pay, without their consent, up to $32,000,000 per year statewide in calculable costs, with additional county costs evident that are not able to be calculated; and

WHEREAS, Michigan’s counties face staggering cuts to services across the board due to declining property tax base, state funding cuts to support mandated services, increasing responsibilities eliminated from the state government being forced to counties, and increasing state regulation; and

NOW THEREFORE BE IT RESOLVED that the Chippewa County Board of Commissioners urges the legislature and the Governor to hold counties harmless from the increased County Child Care Fund expenses associated with the agreement reached between the Department of Human Services and Children’s Rights; and

BE IT FURTHER RESOLVED that this resolution be distributed to the Governor, Senators Levin and Stabenow, Representative McDowell, and the Michigan Association of Counties for their consideration and action.

A roll call vote was taken as follows:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to adopt the following Resolution:

SPECIAL TRIBUTE RESOLUTION

09-09

SUESAN MEEHAN

Let It Be Known, that it is with great pride that the Chippewa County Board of Commissioners join together with the employees and residents of Chippewa County, to express their appreciation for SUESAN MEEHAN upon her retirement.

Suesan Meehan has served the citizens of Chippewa County through her devotion of her duties, and for this we extend our thanks. Suesan Meehan has provided outstanding service to countless individuals for twenty-six years.

Suesan Meehan has taken personal pride in her work with Chippewa County Health Department and has worked hard to continue the improvements of Chippewa County’s health and wellbeing.

Suesan Meehan through her high performance standards, her kind friendship, her professionalism, her enthusiasm, and her insight to her fellow workers and citizens place her in the highest of categories.

IN SPECIAL TRIBUTE, therefore upon her retirement from Chippewa County Health Department, this document is signed and dedicated to honor Suesan Meehan, for her countless contributions to Chippewa County, and the individuals she served so well. For her untiring efforts in improving the welfare of the citizens of this County, we join together to extend to Suesan Meehan a gracious thank you for a job well done.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to adopt the following Resolution:

09-10

RESOLUTION IMPOSING 2009 PROPERTY TAX LEVY PURSUANT TO MCL 211.24e, 211.34, 211.34d, 211.36, 211.37, AND 211.44a, AND NOTICE OF CERTIFICATION OF 2009 COUNTY TAX LEVY

WHEREAS, CHIPPEWA County is authorized under the General Property Tax Act, Public Act 206 of 1893, as amended, to levy and collect its allocated and voted property taxes; and

WHEREAS, the General Property Tax Act has been amended by Public Act 357 of 2004, being MCL 211.44a, to require each Michigan County to levy and collect its allocated millage in the Summer;

NOW, THEREFORE, BE IT RESOLVED, that pursuant to Public Act 357 of 2004, 6.1327 mills which is the County allocated millage, after application of the “Headlee” millage reduction fraction, shall be levied and collected on July 1, 2009, and,

BE IT FURTHER RESOLVED, that the EMS millage of ill, the Road millage of .9890 mill, the Recycling Programs millage of .4986 mill and the Jail millage of .6000 mill, to which the county is entitled, after application of the “Headlee” and other applicable millage reduction fractions, will be levied and collected on December 1, 2009, and

BE IT FURTHER RESOLVED, that the Treasurer of each city, village and township in CHIPPEWA County is directed to account for and deliver the County Tax collections for 2009 in accordance with the provisions of statute pertaining to such collections; and

BE IT FURTHER RESOLVED, that this Resolution constitutes certification of the levy of the County millages as above described and as set forth on the attached 2009 TAX RATE REQUEST (L4029); and

BE IT FURTHER RESOLVED, that the County Clerk shall deliver a copy of this Resolution by first class mail to the Treasurer of each city, village and township in CHIPPEWA County.

On a roll call vote:

YEAS: Commissioners Postula, Knoll, Timmer, McLean, Moore and Shackleton NAYS: Commissioner Cooper

RESOLUTION DECLARED ADOPTED.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to adopt the following Resolution:

09-11

RESOLUTION TO ACCEPT INVESTMENT POLICY

WHEREAS, Act No. 20 of the Michigan Public Acts of 1943, (MCL 129.91) as amended authorizes county treasurers to invest county surplus funds in certain specified investments; and

WHEREAS, the Board of Commissioners wishes to authorize the County Treasurer to invest Surplus funds of the County in those investments permitted by MCL 129.91; and

WHEREAS, the Board of Commissioners has, in accordance with MCL 129.95, adopted and Investment Policy, which give the County Treasurer the authority to invest surplus funds; and

WHEREAS, Act No. 40 of the Michigan Public Acts of 1932 (MCL 129.12) as amended requires the Board of Commissioners to provide by resolution for the designation and deposit of public money coming 8nto the possession of the County Treasurer, in one or more financial institutions in the proportion and manner as provided by the resolution.

NOW, THEREFORE BE IT RESOLVED that the Chippewa County Board of Commissioners authorize the Chippewa County Treasurer to invest surplus funds of the County in accordance with applicable statutes as modified or restricted by the County’s Investment Policy; and

BE IT FURTHER RESOLVED that the Chippewa County Treasurer is authorized to deposit All public money coming into his or her possession in any financial institution doing Business and having a place of business in the State of Michigan, all of which financial Institutions are hereby designated as authorized financial institutions of public monies in accordance with MCL 129.12.

On a roll call vote:

YEAS: Commissioner Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Postula, supported by Commissioner McLean, to adopt the following Resolution:

RESOLUTION 09-12

SPECIAL TRIBUTE

FATHER DONALD SHIRODA

LET IT BE KNOWN, that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their wish of continued good health and happiness upon his 50 years of services as a Catholic Priest.

FATHER DONALD SHIRODA although retired on July 6, 1997, he continued to live in the Sault and holds mass for the residents of Freighter View Assisted Living. Father Don has served numerous parishes and communities through the Upper Peninsula including the communities of Escanaba, Iron River, Houghton, Marquette, Calumet, Iron Mountain, and L’Anse. In 1986 Father Don was appointed pastor of St. Joseph’s Church in Sault Ste. Marie.

FATHER DONALD SHIRODA has provided outstanding service to the community by his example and leader in faith, human kindness and the active living of his belief in the Sault area for twenty-three years.

FATHER DONALD SHIRODA was named “Founding Father” in Iron Mountain in June of 1990. He helped establish a shelter for victims of domestic violence while he served in Iron Mountain. He also began a house for alcoholic women in Sault Ste. Marie; which several hundred women have passed through.

FATHER DONALD SHIRODA performed his services throughout his tenure with professionalism; selflessness; his care and concern for others; a man of honor and principal who saw a need and followed through for the citizen’s of the County and surrounding area; and a man who has become friends with all who have crossed his path.

IN SPECIAL TRIBUTE, therefore, upon his 50 years of service this document is signed and dedicated to honor FATHER DONALD SHIRODA for his professionalism, his services and his contributions to Chippewa County, in wishing him many more years that will be filled with friends and enjoyment.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

J. Take 5 Program

Commissioner Timmer stated that because of funding restrictions on the State level the Take 5 Program for Alzheimer’s has been dropped. This program has been partially funded through Hiawatha Behavioral Health and administered by Community Action. His concern was who would pick up that cost. He felt that it would be the County.

Extended discussion ensued on funding options.

It was moved by Commissioner Knoll, supported by Commissioner McLean, to ask HBH to take a closer look at all avenues of being able to restore the Take 5 Program. On a voice vote, the motion carried unanimously.

It was suggested that a Health and Social Services meeting be set up to discuss this issue.

Having no further action items, it was moved by Commissioner Moore, supported by Commissioner Knoll, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 7:00 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman