The Chippewa County Board of Commissioners met in regular session on Monday, July 13, 2009 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean and Chairman Scott Shackleton

Absent: Commissioner Jim Moore

Also Present: Ann McKay, Elizabeth Church, 91st District Court Judge, Scott Brand Dan and Kathy Cairns, Frank Blissett, Thelma Bosbous, Friend of the Court, Cathy Munson, Marcy Wilson, Barbara Fortin, Mary Sue Nelson, Joy Anderson, Dave Martin, Nicholas Lambros, 50th Circuit Court Judge, Jim German, Administrator, and Diane Cork, Clerk

It was moved by Commissioner Timmer, supported by Commissioner McLean, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the County Board minutes of June 8, 2009 and the Public Hearing meeting minutes of June 8, 2009 with a correction on page 4 of the County Board minutes noting that Commissioner Knoll is the Chair of the Computer Committee and on page 7, last paragraph noting in part “it was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the By-Laws with one change”. On a voice vote, the motion carried with the amendments.

PUBLIC COMMENTS:

Thelma Bosbous questioned the Board about the job study that was mentioned in 2008. She noted that is was stated at a meeting that no mid year raises would be given until a job study was done. Ms. Bosbous also commented on the proposed level and raise increase for the deputy administrator in the 50th Circuit Court.

ADMINISTRATOR’S REPORT – Jim German

Mr. German discussed a few of the informational items: 1)BCBSM Access Fee – it was brought to the attention of the County that Blue Cross/Blue Shield was actually more or less hiding fees with hospitalization costs. They would tack an additional 13.5% to hospitalization costs and its come to light that there are a number of law suits around the state on the issue. It comes out to about 3.5% of all claims. The County is taking two approaches at this time. One is dealing with Blue Cross/Blue Shield to see if they will reimburse the County for those access fees directly and two, speaking with some attorneys on the issue.

2) The video arraignment update is schedule to go in on August 11 and 12th. Everything has been ordered.

3) The sound system is now complete except for a couple of holders on the tables to make the microphones sturdy.

4) The employee of the quarter is scheduled for the last Friday of the month from 11:30 a.m. until 1:00 p.m.

5) The clock in the Courthouse has now been fixed.

6) The final jail bill has not been received but have received a verbal. It came out to about $3,042,000; roughly $80,000 to $100,000 under budget.

OLD BUSINESS:

A. Historical District Nominations:

The following individuals have submitted their applications for the Historical District Board: Norma Castro, Mary June, and Paul Sabourin. There are two openings for a one year term.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to accept the nominations for the above candidates with action to be taken at the next regularly scheduled board meeting. On a voice vote, the motion carried.

B. U.P. State Fair Board Nomination:

The application of Jerald Campbell was submitted to the County Board for consideration.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to appoint Jerald Campbell to the U.P. State Fair Board and dispense with the thirty day waiting period. On a voice vote, the motion carried.

STANDING COMMITTEE REPORTS:

Personnel – Jim Moore – June 23, 2009 (report given by Jesse Knoll)

Tim McKee requested to fill a vacant full time 911 dispatcher position.

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to approve the hire of a full time 911 dispatcher. On a voice vote, the motion carried.

Tony Radjenocich of MERS gave a presentation on the new bridge program.

It was moved b Commissioner Knoll, supported by Commissioner Postula, to ask the Chair of the Commission to hold a workshop on the issue. On a voice vote, the motion carried.

A resolution was presented to limit the ability of County part-time employees to collect retirement although policies are in place that prohibit such practices. MERS needs a resolution to prohibit the practice or MERS regulations override County policies.

It was moved by Commissioner Knoll, supported by Commissioner Postula, to approve the MERS resolution.

Extended discussion was held on contributions to MERS over the years for commissioners and others. It was not clear if this would be for new hires or for all. Chairman Shackleton wanted everyone to be treated fairly.

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to table this motion until further clarification. On a voice vote, the motion carried.

A contract renewal with Bay Mills for animal control duties was presented.

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to approve the contract for animal control at Bay Mills. On a voice vote, the motion carried.

Having no further action items, it was moved by Commissioner Knoll, supported by Commissioner Timmer, to approve the report as given. On a voice vote, the motion carried.

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds and Jail – Don McLean – June 22, 2009

Jerry Elmablad of EEC gave a presentation on energy audits. Mr. Elmablad also works for the State of Michigan for the Department of Corrections. He noted there were three styles of audits. A level one audit would run $800 to $1,200 per building. This would include an overview of the energy systems and report for each building. A level two audit would run approximately $2,000 per building and would include more detail including a history detail. A level three audit would cost about $8,000 per building and would include all of the above plus specific recommendations carried out by his company. The boiler system was also discussed at length.

This item will be addressed in the Finance, Claims and Accounts Committee meeting minutes.

Administrator German noted that the Joint City/County Committee had approved moving to Volunteer Energy for its gas supplier. Mr. German noted the Commission had wanted a decision from that Committee before committing the rest of the County to Volunteer Energy.

Discussion was held on obtaining references before moving forward. Commissioner McLean noted that the boiler is in the City Building and he thought it was out of the County’s hands. Chairman Shackleton stated that the Prosecutor’s Office reviewed the agreement and assured the County that they could pull out at any time.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to accept Volunteer Energy as its natural gas supplier and to monitor its pricing. On a voice vote, the motion carried with Commissioner Cooper voting no.

Marilyn McDonald requested that a tree be planted on the Courthouse grounds in honor of the late Frank LaCoy.

It was moved by Commissioner McLean, supported by Commissioner Knoll, to plant a tree on the Courthouse lawn in honor of Frank LaCoy and that the Administrator coordinate the planting. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the report as given.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims & Accounts – Don Cooper – July 9, 2009

Commissioner Cooper asked for the minutes of the audit from June 12, 2009.

Judge Lambros presented a request to move Marcy Wilson from a grade seven to a grade nine. He noted that this would be a savings to the County as Ms. Wilson would no longer accept a higher level of pay when filling in for various positions. Her job description would also change as she has received additional training as a Court Recorder.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to move Ms. Wilson from a grade seven to a grade nine.

Judge Lambros addressed the Board as to his reasons for the upgrade. He noted that Ms. Wilson substitutes as recorder when Cathy Renner (level 16) is not available. This will also enable the Court to have two sessions of Court when there is a visiting Judge. He also noted that Ms. Renner receives five weeks of vacation and a court reporter from out of town must be hired to take her place. This costs the County mileage, motel, plus the wage cost per day. By moving Ms. Wilson to a level nine, it will actually save the County money.

Extend discussion was held on positions being upgraded in the middle of the year, union contract issues and union position level changes.

On a voice vote, the motion failed 3-3. Knoll, McLean, Shackleton – no: Cooper, Postula, Timmer – yes

Tim McKee presented two purchase requests. One request was for the purchase of raincoats in the amount of $6,800.42 and the other was for floatation devices in the amount of $1,427.00. Both purchases would come from Stonegarden Grant money.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve both requests. On a voice vote, the motion carried.

Mr. German noted that the Annex elevator needed repairs. Otis elevators made a proposal to the County that upon a contract renewal for five years which would save the County approximately $350.00 per month it would fix the elevator for $2,500.00 vs $4,900 without the renewal. Administrator German noted that the County had been very satisfied with Otis services.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve the contract renewal with Otis at the rate of $538.00 per month and to fix the Annex elevator for $2,500.00. On a voice vote, the motion carried.

Administrator German noted that the County had received one bid for the basement carpet from Weirs in the amount of $8,100.00. He noted that the insurance company would pay $5,900.00 of the price due to flood damage.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the bid from Weirs in the amount of $8,100.00 for new carpet in the Courthouse basement. On a voice vote, the motion carried.

A proposal was presented for an energy audit of County buildings and boiler. The price of the audit is $2,850.00.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to purchase an energy audit from EEC Consultants for $2,850.00. On a voice vote, the motion carried.

A grant has been obtained for a new live scan unit for the Sheriff’s Department. The County will need to pay $16,175 up front and then will be reimbursed $16,000. Commissioner Cooper asked where the grant was from. The grant is thru the State Police.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to purchase the Live Scan unit for $16,175.00 with $16,000.00 being reimbursed to the County. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to recommend the approval of general fund claims totaling $222,338.61; other fund claims of $685,376.99; payroll of $420,658.11; and health department claims of $517,542.03 for total claims of $1,845,915.74 and vouchers 3974 through 4172 and F-1 through F-276. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the budget adjustments with a line item change to indicate Commission Lawsuit fund should read 101-878-701.000 as follows:

Revenue Original Amended Change
291-000-699-292 Child Care Transfer 0.00 50,000.00 50,000.00
       
Expenditures      
101-878-701-000 Commission Lawsuit 0.00 55,000.00 55,000.00
101-131-979-000 Circuit Court Equip. 200.00 10,200.00 10,000.00
101-147-701-000 Jury Board 1,700.00 2,700.00 1,000.00
291-000-841-000 Child Care JJDRA 0.00 50,000.00 50,000.00

On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to accept the budget adjustments for beginning fund balances from the audit. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried.

NEW BUSINESS: - None

Having completed the agenda, it was moved by Commissioner Timmer, supported by Commissioner Cooper, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 6:17 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman

 

July 14, 2008 Meeting Chippewa County    
  Budget Amendments    
  Beginning Fund Balances    
       
  Original Budget Amended Budget Change
101-000-390-000 4,091,645.00 5,439,473.05 1,347,828.05
145-000-390-000 7,182.00 5,145.47 -2,036.53
147-000-390-000 0.00 0.00 0.00
150-000-390-000 0.00 0.00 0.00
151-000-390-000 0.00 0.00 0.00
152-000-390-000 65,764.00 10,207.40 -55,556.60
154-000-390-000 1,964.00 1,964.34 .34
155-000-390-000 25.00 25.00 0.00
166-000-390-000 480.00 180.00 -300.00
167-000-390-000 0.00 0.00 0.00
201-000-390-000 1,525,038.00 1,931,934.16 406,896.16
210-000-390-000 157,588.00 29,483.57 -128,104.43
211-000-390-000 236,528.00 38,057.76 -198,470.24
212-000-390-000 0.00 0.00 0.00
213-000-390-000 2,123.00 4,454.40 2,331.40
214-000-390-000 0.00 0.00 0.00
215-000-390-000 37,143.00 36,826.22 -316.78
216-000-390-000 5,810.00 6,350.00 540.00
217-000-390-000 0.00 0.00 0.00
221-000-390-000 1,253,570.00 1,216,657.12 -36,912.88
222-000-390-000 0.00 0.00 0.00
224-000-390-000 0.00 0.00 0.00
225-000-390-000 924,591.00 125,618.77 -798,972.23
228-000-390-000 0.00 0.00 0.00
229-000-390-000 9,676.00 19,112.46 9,436.46
230-000-390-000 371,340.00 404,398.89 33,058.89
232-000-390-000 54,429.00 68,393.07 13,964.07
245-000-390-000 0.00 0.00 0.00
255-000-390-000 0.00 0.00 0.00
256-000-390-000 47,332.00 30,871.14 -16,460.86
259-000-390-000 14,967.00 14,652.90 -314.10
260-000-390-000 0.00 0.00 0.00
261-000-390-000 0.00 0.00 0.00
262-000-390-000 24,644.00 24,643.74 -0.26
263-000-390-000 4,994.00 3,935.50 -1,058.50
264-000-390-000 10,738.00 10,896.81 158.81
265-000-390-000 0.00 0.00 0.00
266-000-390-000 12,418.00 12,500.24 82.24
267-000-390-000 2,777.00 14,254.65 11,477.65
268-000-390-000 11,677.00 13,152.64 1,475.64
269-000-390-000 5,155.00 5,472.19 317.19
270-000-390-000 681.00 1,631.80 950.80
271-000-390-000 0.00 0.00 0.00
277-000-390-000 8,715.00 0.00 -8,715.00
283-000-390-000 0.00 0.00 0.00
284-000-390-000 0.00 0.00 0.00
285-000-390-000 11,023.00 12,329.96 1,306.96
286-000-390-000 802.00 1,234.37 432.37
287-000-390-000 1,158.00 1,157.83 -0.17
288-000-390-000 0.00 0.00 0.00
289-000-390-000 0.00 0.00 0.00
290-000-390-000 0.00 0.00 0.00
291-000-390-000 30,081.00 80,081.46 50,000.46
292-000-390-000 0.00 0.00 0.00
293-000-390-000 0.00 0.00 0.00
294-000-390-000 1,383.00 300.75 -1,082.25
295-000-390-000 3,100,333.00 2,529,312.33 -571,020.67
296-000-390-000 0.00 250,000.00 250,000.00
362-000-390-000 0.00 0.00 0.00
363-000-390-000 25,084.00 28,964.26 3,880.26
364-000-390-000 0.00 0.00 0.00
365-000-390-000 0.00 0.00 0.00
366-000-390-000 611,587.00 288,915.37 -322,671.63
367-000-390-000 0.00 0.00 0.00
368-000-390-000 254,039.00 256,493.99 2,454.99
369-000-390-000 122.00 121.76 -0.24
370-000-390-000 0.00 0.00 0.00
371-000-390-000 0.00 0.00 0.00
372-000-390-000 0.00 0.00 0.00
413-000-390-000 0.00 0.00 0.00
464-000-390-000 0.00 0.00 0.00
465-000-390-000 0.00 0.00 0.00
466-000-390-000 0.00 0.00 0.00
467-000-390-000 0.00 0.00 0.00
468-000-390-000 0.00 0.00 0.00
469-000-390-000 0.00 0.00 0.00
470-000-390-000 1,779.00 1.779.42 0.42
471-000-390-000 957.00 956.95 -0.05
472-000-390-000 7,503.00 7,502.75 -0.25
       
Fund Balances   4,546.21 4,546.21
Not Budgeted   137,080.60 137,080.60
    86,874.45 86,874.45
    3,533,162.94 3,533,162.94
    2,428,124.84 2,428,124.84
    3,392,833.76 3,392,833.76
    255.63 255.63
    120,690.53 120,690.53
    7.74 7.74
    621.29 621.29
    228,118.82 228,118.82
    79,806.34 79,806.34
    37,817.40 37,817.40
    22,979,385.04 22,979,385.04
       
Amount per above   22,979,385.04  
Less amount per general ledger:      
Road   -1,931,934.16  
Health Department   -1,216,657.12  
       
Plus amount per audit      
Road      
Health Department   2,319,992.00  
    ---------------  
Adjusted amount per General Ledger   22,150,785.76  
       
Amount per audit   22,716,660.00  
General Major and Non Major Page 12 Audit   12,100,843.00  
Enterprise Fund Page 15   9,703,577.00  
Internal Service Page 15   308,546.00  
    22,112,966.00  
       
Variance   37,819.76  
       
Fund 721 Library Fund   -37,817.40  
Rounding   2.36