The Chippewa County Board of Commissioners met in regular session on Wednesday, September 16, 2009 at 5:00 p.m. in the Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Dave Martin, Chippewa County Health Department, Debbie Sirk, Tim McKee, OES/911 Director, John Willis, Frank Blissett, Jenny Pierce, IT Department, Sharon Kennedy, Equalization Director, Jim German, Administrator and Diane Cork, County Clerk

It was moved by Commissioner Timmer, supported by Commissioner Postula, to approve the agenda as presented with an addition to include the Green Energy Resolution under New Business. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the County Board minutes of August 10, 2009 as prepared by the Clerk. On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Dave Martin, Chippewa County Health Department, gave an update on the H1N1 virus. Mr. Martin feels that education is the key to informing the public. He also updated the Commission on the schedule for the seasonal flu clinics not H1N1.

ADMINISTRATOR’S REPORT –Jim German

Mr. German updated the Board on the BC/BS Access fees. Negotiations having been ongoing over the last month. Progress is being made.

The City and County will be trying to work on the EECBG Grant together. The County has recently received correspondence from HBH in regards to the Attorney General opinion stating that HBH will no longer provide services for inmates in the County Jail.

OLD BUSINESS: None

STANDING COMMITTEE REPORTS

Personnel – Jim Moore – September 11, 2009

Various evaluation forms were presented to the Committee for Mr. German’s yearly evaluation.

It was moved by Commissioner Moore, supported by Commissioner Postula, to approve the evaluation used for the Isabella County Administrator.

Commissioner McLean presented an evaluation that he constructed which is an adaptation of the Isabella evaluation. Extended discussion took place on the participation of county employees included in the evaluation process to be used as a tool.

It was moved by Commissioner Knoll to amend the original motion to use Don McLean’s evaluation form and to ask the county employees to participate in filling out the form. The motion was supported by Commissioner Cooper.

Discussion was held on who would participate. Commissioner Postula and Timmer thought it was the Board’s decision not the employees and Mr. Timmer thought is could compromise the position of the Administrator and the staff by having the co- judging situation.

On the amendment to the original motion, the motion failed 4-3.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to amend the original motion and use Commissioner McLean’s Performance Evaluation instead of the Isabella form. Discussion was held on the difference between the two forms. On a voice vote, the motion carried unanimously.

On the original motion: to use the changed form for the evaluation. On a voice vote, the motion carried unanimously.

Due to a part-time vacancy at the shelter created by Madeline Gallegos leaving, it was requested to hire Melanie Mikolowski who is currently working at the shelter as a Michigan Works employment program person.

It was moved by Commissioner Moore, supported by Commissioners Cooper, to approve the hire of Melanie Mikolowski to fill the part-time vacancy. On a voice vote, the motion unanimously.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Knoll, to approve the report as given with the addition to the report that Cathy Munson and Sue Cameron made public comments at the meeting. On a voice vote, the motion carried unanimously.

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds, & Jail – Don McLean – August 25, 2009

Holly Henderson presented two proposed donations to the Animal Shelter from the Guardian Angels. The first had to do with a proposed fence for a dog run valued at $8,850.00.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the donation of fencing for the Animal Shelter. On discussion, Commissioner suggested that all donations should be recognized by putting a donor’s plaque at the Shelter. On a voice vote, the motion carried unanimously.

The second donation from the Angels was a semi trailer from Graham Trucking for storage with a value of $2,000. The trailer would be used for storage space. The Committee had various questions as to the appearance and longevity of the trailer. A need for additional storage space for the County was also discussed.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the donation of a storage trailer contingent upon the fact if an additional storage unit is built that the trailer be returned to the Angels. On a voice vote, the motion carried unanimously.

The energy audit that was requested by the Commission was presented. A major topic of discussion was to replace the aging boiler system with geothermal heat. Commissioner Timmer noted that the County may be in a position to obtain an EECBG grant. Also discussed was the need for cost projections for window and storm window replacement, energy education and replacement lighting. The Committee wanted to pursue grant possibilities immediately. The Committee asked Jerry Elmblad what the cost would be for technical assistance in writing a grant as well as cost analysis for windows and storm window replacement, energy efficient lighting, energy education and geothermal heat. Mr. Elmblad said the cost for his services to the County would not exceed $2,500 for the above services. Administrator German noted that with time of the essence for grant opportunities the cost could be covered administratively.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to hire Mr. Elmblad in the amount of $500.00 for technical assistance for the EECBG grant and an amount not to exceed $2,000 for a cost analysis for replacement lighting, storm window and window replacement, a geothermal heating system and energy education.

Discussion ensued.

On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims & Accounts – Don Cooper – September 10, 2009

The Committee reviewed a travel request from the Health Department for Dr. Garlinghouse to attend an out of state public health TB conference.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the out of state travel request. On a voice vote, the motion carried unanimously.

9-1-1 Director Tim McKee presented a number of requests for equipment purchases from the Stonegarden Grant.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to purchase a four wheel drive vehicle for the Sault Ste. Marie Police Department for $28,000. On a voice vote, the motion carried unanimously. (The County will own the vehicle)

It was moved by Commissioner Cooper, supported by Commissioner Postula, to purchase a Lifesaver Air Boat for the Sheriff’s Department for $142,041. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to purchase two Utility Hovercrafts for the Chippewa and Mackinac County Sheriff’s Departments for $102,000. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to purchase a Patrol Boat for the Mackinac Sheriff’s Department for $47,000. On a voice vote, the motion carried unanimously.

A lease agreement was presented by 911 Director Tim McKee for a new tower on Sugar Island to enhance first responder communication.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the Sugar Island tower lease agreement. On a voice vote, the motion carried unanimously.

A request by Administrator German was presented to have an actuarial done by MERS to show what the savings to the County would be if it adopted a new pension plan for new hires. The cost would be roughly $4,000.

It was moved by Commissioner Moore, supported by Commissioner McLean to have an actuarial done by MERS. Discussion ensued.

Commissioner McLean presented a graph that he constructed to the Commission as to the two financing options that are available thru MERS. He thought spending $4,000 for an actuarial will be a waste of money.

Mr. German stated that Chuck Leonhardt thought it was a very wise idea to get a projection cost done before making such a major move.

Commissioner Cooper didn’t think the actuarial was needed.

On a voice vote, the motion failed 7-0.

AT & T presented contract renewals with a savings to the County of $13,000 per year.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to approve the contract renewal with AT & T. On a voice vote, the motion carried with Commissioner Cooper voting no.

Liberty Telecom presented a proposal to find cost savings for the County in its communication and data lines. Liberty would keep forty percent of what they would save the County. The County is under no obligation to accept the recommendations and the savings would not take into account the new AT & T contract.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the contract with Liberty Telecom to find cost savings in the County’s communication and data lines. On a voice vote, the motion carried unanimously.

Administrator German presented a contract for video arraignments with the Michigan Department of Corrections. The County would charge the MDOC $200.00 per event.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept the contract for video arraignments with the MDOC. On a voice vote, the motion carried unanimously.

A two percent request was submitted by Lutheran Child and Family Services. A discussion on two percent money took place.

It was moved by Commissioner Knoll, supported by Commissioner Moore, to stop accepting two percent pass through requests through the County.

Commissioner Cooper didn’t see any harm in continuing the process until someone says stop.

Commissioner Moore stated that the townships have discontinued the process because the MTA was told by their legal people in Lansing not to pass thru money that they wouldn’t pass from their tax payer dollars already.

Chairman Shackleton stated that the County had a red flag on their audit report a couple years ago saying the County shouldn’t be doing this.

On a voice vote, the motion carried with Commissioner Cooper voting no.

The DHS Contract for the Friend of the Court was presented.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the DHS Contract with the Friend of the Court. On a voice vote, the motion carried unanimously.

The DHS Contract with the Prosecutor’s Office was presented.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the DHS Contract with the Prosecutor’s Office. On a voice vote, the motion carried unanimously.

Administrator German requested contract revision and extension for Dave Pietrangelo to continue working for the County for 7-10 hours per week. The contract could be terminated any time.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to approve the contract extension and revision with Dave Pietrangelo for I.T. services.

Discussion was held. Commissioner Cooper said Mr. Pietrangelo was hired to fill in for an individual on maternity leave and didn’t believe it was necessary to continue his employment at this time.

Commissioner Knoll thought the County was entering into some unchartered waters and Mr. Pietrangelo had past knowledge in the areas of concern.

On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to recommend the approval of general fund claims totaling $333,175.65; other fund claims of $119,031.40; payroll of $425,512.49; and health department claims of $600,805.86 for total claims of $1,476,525.40 and vouchers 4276 through 4511 and H-1 through H-238. On a voice vote, the motion carried unanimously.

Budget Adjustments

Revenue Original Amended Change
       
Expenditure      
101-167-801-000 P.D. Hanna Trial 20,000.00 36,100.00 16,100.00
101-167-804-000 P.D. Hanna Trial 2,000.00 13,300.00 11,300.00

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the budget adjustments. On a voice vote, the motion carried unanimously.

Having no further action items, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the report as presented. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

A. Board of Canvassers

Three (3) names from the Democratic Party and Republican Party were submitted to the County Board of Commissioners to fill two positions (one from each party) for a four (4) year term starting November 1, 2009 on the Chippewa County Board of Canvassers. The following names were submitted:

Democratic Party: Rita Dale, Dorothy Johnson and Jim Johnson

Republican Party: Anthony Stackpoole, Judy Smith and Alex Strobehn

It was moved by Commissioner Cooper, supported by Commissioner Moore, to appoint Rita Dale from the Democratic Party and Anthony Stackpoole from the Republican Party to fill the vacant positions. On a voice vote, the motion carried unanimously.

B. 2009 Tax Rates and Establish Public Hearing for October

It was explained by Ms. Kennedy that in June the Truth and Taxation Public Hearing was held on the millage that we were then authorized to collect.

Last month the County Board authorized a County wide millage proposal to be voted on the November ballot which might affect the winter tax roll. That millage rate was not a part of the Truth and Taxation Public hearing in June. There is a possibility that the proposal might pass and we are coming up to budget hearings, we can under Section 16 of the Budget Act, include the millage rate Public Hearing as a part of the Budget Hearings and therefore not have to have a separate Truth and Taxation Public Hearing.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to set the budget hearings for November which will include the millage rates. On a voice vote, the motion carried unanimously.

C. 09-18 IGT Authorizing Resolution – Health Department

It was moved by Commissioner Moore, supported by Commissioner Cooper, to adopt the following resolution:

WHEREAS, Chippewa County is committed to supporting programs that provide access to appropriate health care services for low-income residents of all fifteen (15) Upper Peninsula Counties;

WHEREAS, the Federal Government has approved Michigan’s Medicaid State Plan Amendment TN No. 05-13, effective June 1, 2006, which creates and “Indigent Care Agreements Pool” for hospitals qualifying for Medicaid Disproportionate Share (“DSH”) payments to receive DSH payments under the Indigent Care Agreements Pool so long as: (a) the hospital has an Indigent Care Agreement with a local health care entity, such as Medical Care Access Coalition; and (b) the Indigent Care Agreement stipulates that direct or indirect health care services be provided to low-income patients with special needs who are not covered under other public or private health care programs;

WHEREAS, Medical Care Access Coalition purposes include promoting, organizing, managing and administering programs to create a system for providing or arranging and paying for health care services in a cost effective manner for person unable to pay for such health care services;

WHEREAS, Medical Care Access Coalition has entered into an Indigent Care Agreement with Portage Health, Grandview Hospital, Bell Hospital, Marquette General Health system, and Chippewa War Memorial Hospital, requiring Medical Care Access Coalition to directly or indirectly operate a program of arranging and paying for health care to low-income individuals with special needs who are not covered under other public or private health care programs and who are unable to pay for such services;

WHEREAS, both the Federal government and the State of Michigan participate in the financing of the Indigent Care Agreements Pool, with the Federal Government matching the State’s portion pursuant to the Federal medical assistance percentage formula;

WHEREAS, certain intergovernmental transfers of public funds from Chippewa County may be made to the State of Michigan to be used as the State’s share in claiming the Federal match.

NOW, THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners hereby authorizes intergovernmental transfers in an amount of $139,408.80 annually, to the State of Michigan for the purpose of participating in the financing of the non-federal share of DSH payments made under the Indigent Care Agreements Pool to Portage Health, Grandview Hospital, Bell Hospital, Marquette General Health System, and Chippewa War Memorial Hospital, so long as Medical Care Access Coalition maintains a current Indigent Care Agreement with Keweenaw Memorial Medical Center, Portage Health, Grandview Hospital, Bell Hospital, Marquette General Health System, and Chippewa War Memorial Hospital.

BE IT FURTHER RESOLVED, that this resolution shall be effective commencing on October 1, 2009 and ending September 30, 2010.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

D. Michigan Green Communities Challenge Resolution

It was moved by Commissioner Moore, supported by Commissioner Timmer, to adopt the following Resolution:

MICHIGAN GREEN COMMUNITIES CHALLENGE

WHEREAS, the County of Chippewa wants to emphasize the benefits of energy efficiency and conservation;

WHEREAS, the County of Chippewa wants to demonstrate that energy efficiency and conservation practices can be applied to the daily governmental operations and to infrastructure projects;

WHEREAS, the County of Chippewa Seeks to find methods of service delivery and operations that conserve energy and resources, saving taxpayer dollars and protecting and preserving the environment;

WHEREAS, the County of Chippewa will lead by example to show the practicality and effectiveness of these practices; and

WHEREAS, the County of Chippewa seeks to encourage its citizens and businesses to initiate stewardship activities that benefit the environment and their community;

ACCORDINGLY, IT IS RESOLVED THAT THE County of Chippewa accepts the Michigan Green Communities Challenge and pledges to work toward achieving the goals of the Basic Challenge over the next three years.

On a roll call vote:

Ayes: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

On Commissioners comments: Commissioner Timmer stated he had attended a conference for Michigan Works on the State level. He met with the Dept. of Energy Labor and Economic Development. The trend for Michigan Works has changed from client orientation to employer orientation. Commissioner Timmer thought that this was something that needed to get out to smaller businesses in our community that Michigan Works is trying to reach these people.

Discussion was held on revenue sharing and the possible loss to counties.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Cooper, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 6:52 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman