The Chippewa County Board of Commissioners met in regular session on Monday, October 12, 2009 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioner Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Scott Brand, Evening News, Tim McKee, 9-1-1 Director, Dave Martin, Chippewa County Health Dept., John Willis, Bud Willis, Derek Myerscough, Debbie Sirk, Frank Blissett, Ken Cavanaugh, Brian Bartlett, I.T. Dept., Janet Rathke, Margie Hank, County Treasurer, Elizabeth Church, 91st District Court Judge, Jim German, Administrator, Todd Chisholm and Diane Cork, Clerk

A moment of silence was held for Christopher Todd Griffin who lost his life during deployment in Afghanistan.

It was moved by Commissioner Timmer, supported by Commissioner Knoll, to approve the agenda as submitted. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the County Board minutes of September 16, 2009; Workshop minutes of September 9, 29, 30, 2009 and October 1, 2009 with the following corrections:

County Board minutes: Page 2, Paragraph 9 “It was moved by Commissioner Moore, supported by Commissioner Cooper, to approve the hire of Melanie Miklowski to fill the part-time vacancy. “On a voice vote, the motion carried unanimously”.

County Board minutes: Page 4, Paragraph 5, Board should read Boat

County Board minutes: Page 5, Paragraph 1: Delete: “as there would only be a 5% savings for the County”.

County Board Budget Workshop Meeting of September 29, 2009: Last Paragraph: Delete “estimated time/timesheets by function/cases”

On a voice vote, the motion carried unanimously.

PUBLIC COMMENTS:

Janet Rathke with the MSU Extension Service spoke with the Commission and handed out bags with information on the SNAP Ed Program (formerly the Food Stamp Program). Ms. Rathke stated that her position as an Extension Agent is primarily educating lower income people on nutrition services and programs.

Todd Chisolm, formerly a Physician Assistant with HBH, spoke to the Commission on some of the reasons why he resigned from HBH this morning. The main reason being an administrative decision to try and discharge almost all non-Medicaid patients from the mental health system, specifically indigent patients, privately insured patients and Medicare insured patients. Mr. Chisolm indicated the discharges are fueled by the agency’s attempt to service in a poor economy. He also spoke on the Electronic Medical System.

John Willis addressed the Board with issues dealing with the Register of Deeds and the Equalization Director which started this year with the Board of Review on Sugar Island. He was questioning the 10 day rule for notices and inaccurate parcel numbers.

ADMINISTRATOR’S REPORT – Jim German – informational purposes only

OLD BUSINESS – None

STANDING COMMITTEE REPORTS:

Personnel – Jim Moore – 10-5-09

Chairman Moore noted that he had collected the Administrator Evaluations as the Board requested.

Commissioner Knoll noted that the full Board should see the evaluations together and not just the Personnel Committee.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to send the as yet to be reviewed evaluations to the full Board for Review. On a voice vote, the motion carried unanimously.

Administrator German requested that the evaluations be passed out and the Board go into closed session for distribution and evaluation.

It was moved by Commissioner Postula, supported by Commissioner Moore, to deal with the evaluation process tonight.

Commissioner Timmer requested that if a Closed Session was to be held that it be moved to the end of the agenda so that those in the audience did not have to wait for the continuation of the Board meeting.

On a voice vote, the motion carried with Commissioner Knoll, Cooper and McLean voting no. The motion carried 4-3.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Cooper, to accept the report as presented. On a voice vote, the motion carried unanimously.

Equalization & Apportionment – Jim Moore – 10-6-09

Equalization Director Kennedy explained that according to statute, at its October session, the County Board of Commissioners must apportion all millages which will be levied in the County in the current year. She presented the proposed Millage Report, upon which the actual 2009 Apportionment Report will be based.

Director Kennedy went on to explain that as Hulbert Township and Chippewa County have millage requests on the November 3, 2009 election, which if successful, will require revision of tax rate requests and the Apportionment Report at the County’s November Board meeting. As there is a county-wide millage question on the November ballot that will affect the 2009 winter tax roll, none of the winter tax rolls can be calculated and delivered to the township treasurers until after the election results are certified.

It was moved by Commissioner Moore, supported by Commissioner Cooper, that the 2009 millage rates be adopted as presented and the 2009 Apportionment report be created based on those itemized millage rates and filed with the State as required by law. On a voice vote, the motion carried unanimously.

Having no further action items, it was moved by Commissioner Moore, supported by Commissioner McLean, to accept the report as given. On a voice vote, the motion carried unanimously.

Health & Social Services – Ted Postula – No meeting

Building, Grounds, & Jail – Don McLean – No meeting

Transportation –Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Jess Knoll – 10-8-09

The Committee discussed the bid summary for the new windows server as well as a back-up system for the server and an E-mail archiving system.

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to accept the bid from DS Tech in the amount of $9,875.00 for a new windows server, E-mailing archiving system and back up tape drive. On a voice vote, the motion carried unanimously.

Taping of Commission meetings and then placing them on the County website was discussed. Commissioner Cooper noted that he also would like to see them on Public TV.

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to begin taping Commission meetings and then place them on the County website.

Commissioner Postula asked what the Commission was trying to promote. He felt that most people would not watch and if they had a concern with the meetings, they would come. Commissioner McLean thought the Commission should be as open as possible. Commissioner Timmer was worried about high speed dial-up in the rural areas.

On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Knoll, supported by Commissioner Cooper, to accept the report as giving. On a voice vote, the motion carried unanimously.

Finance, Claims & Accounts – Don Cooper – 10-12-09

The Committee received the monthly Treasurer’s report, the BC/BS quarterly statement and the County’s travel report. A discussion took place on Information Systems travel/training request. The Committee asked for more information on the request for the full Board meeting.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the travel report with the exception of the Information Systems request.

Discussion was held on the Information System request with a deadline of October 16th for registration.

Chairman Shackleton stated that as far as he believes this is how training is done when you are dealing with small government. These seminars are put on by major corporations and this is how you invest in your employees.

On a voice vote, the motion carried with Commissioner Knoll voting no.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to fund the Information System request to attend a 5 day training session on Windows 2008 Server Program.

Extended discussion ensued.

On a voice vote, the motion carried with Commissioner Cooper voting no.

A discussion took place on the proposed settlement with BC/BS regarding access fees. The settlement would reimburse the County $111,000 the first year and $22,000 over the next two years. This settlement would depend on if the County remained with BC/BS.

It was moved by Commissioner Moore, supported by Commissioner Postula, to approve the BC/BS settlement and a one year contract renewal.

Commissioner Cooper thought it was ironic that the County had to potentially sue BC/BS to get monies back and that RFP’s or bids should go out.

On a voice vote, the motion carried with Commissioner Cooper voting no.

The Jail Bond Resolution was presented. A number of changes were discussed. A recommended interest rate range was given.

It was moved by Commissioner by Commissioner Moore, supported by Commissioner Timmer, to approve the Jail Bond Resolution with the changes discussed at an interest rate of four percent.

Discussion was held on who should pay for the jail renovation and how it should be paid.

On a voice vote, the motion carried with Commissioner Cooper voting no.

The Committee discussed the creation of a Budget Stabilization Fund.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to create a Budget Stabilization Fund.

Discussion was held on the amount of money to be placed in the Fund.

On a voice vote, the motion carried unanimously.

The Committee discussed changing the County Retirement System for new employees to a MERS hybrid plan at the lowest possible cost to the County. Administrator German noted that for contractual employees this would have to be negotiated.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to change the retirement system to a MERS hybrid plan at the lowest possible cost to the County for new employees and to begin negotiating contracts in that manner. On a voice vote, the motion carried unanimously.

RFP’s were presented for copier bids for the Administrator’s Office and Central Dispatch.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the RFP’s and leave out the dimensions. On a voice vote, the motion carried unanimously.

Bid summaries were presented for Stonegarden Equipment requests.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the bid from Mertaugh Boat Works for Stanley Islander 23’ Patrol Boat in the amount of $49,462.00 for Mackinac County out of Stonegarden money. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the bid from Soo Motors for a 2010 Ford Expedition SUV in the amount of $28,661.35 for the City of Sault Ste. Marie out of Stonegarden money. On a voice vote, the motion carried unanimously.

A list of contracts was presented from Bill Karr for Remonumentation. The Committee requested the entire contracts for the full Board meeting.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve all the contracts for Remonumentation. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to recommend the approval of General Fund claims totaling $95,586.63; other fund claims of $238,783.52; payroll of $430,546.68; and health department claims of $564,061.68 for total claims of $1,328,978.51; vouchers 4512 through 4676 and I-1 through I-166. On a voice vote, the motion carried unanimously.

Budget Adjustments

Revenue Original Amended Change
278-00-676-000 Youth Alcohol 0.00 7,500.00 7,500.00
       
Expenditure      
101-131-9789-000 Circuit Court Eq. 10,200.00 21,900.00 11,700.00
101-136-979.000 District Court Eq. 0.00 11,700.00 11,700.00
101-136-704-000 District Ct. Salaries 300,352.00 345,352.00 45,000.00
101-136-715-000 District Ct. Fringes 165,533.00 180,533.00 15,000.00
101-229-704-000 Prosecutors Salaries 98,225.92 129,225.92 31,000.00
101-229-715-000 Prosecutors Fringes 103,160.00 117,160.00 14,282.32
101-236-704-000 R. Deeds Salaries 99,977.80 114,260.12 14,282.32
101-236-715-000 R. Deeds Fringes 71,803.00 73,178.00 1,375.00
       
256-000-704-000 R. Deeds Salaries 14,282.32 0.00 -14,282.32
256-000-715-000 R. Deeds Fringes 1,375.00 0.00 -1,375.00
278-000-706-000 Youth Alcohol 0.00 6,000.00 6,000.00
278-000-715-000 Youth Alcohol 0.00 1,500.00 1,500.00

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the budget adjustments. On a voice vote, the motion carried unanimously.

Having completed the action items, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the Committee meeting minutes with a correction that the motion to adjourn was moved by Commissioner Postula, supported by Commissioner Moore, to adjourn the meeting. On a voice vote, the motion carried unanimously.

NEW BUSINESS:

A. Christopher Todd Griffin Recognition: Proclamation 09-21

It was moved by Commissioner Moore, supported by Commissioner Cooper, to adopt the following Proclamation:

PROCLAMATION 09-21

SPECIAL TRIBUTE HONORING

SERGEANT CHRISTOPHER T. GRIFFIN

WHEREAS, the County of Chippewa and its residents remember Sergeant Christopher T. Griffin who was born in Sault Ste. Marie on April 10, 1985, and graduated from Rudyard High School in 2004, whose life was cut short on October 3, 2009 during combat operations in Afghanistan; and

WHEREAS, the County of Chippewa and its residents will share in honoring Sergeant Christopher T. Griffin, and taking this time to remember Sergeant Christopher T. Griffin and to celebrate the commitment to a better world which his sacrifice has inspired; and

WHEREAS, Sergeant Christopher T. Griffin was deployed in support of the War on Terror by serving in Operation Enduring Freedom with the 3rd Squadron, 61st Cavalry Regiment 4th Brigade Combat Team, 4th Infantry Division, Fort Carson, Colorado; and

WHEREAS, during combat operations in Afghanistan, Sergeant Christopher T. Griffin was critically wounded when enemy forces attacked his camp and for this we acknowledge the need to remain a united nation of strength, endurance and steadfastness; and

WHEREAS, it is with great pride that we recognize Sergeant Christopher T. Griffin as a true American hero that has touched the hearts of his fellow soldiers and has been an inspiration of perseverance, loyalty, and courage to all; and

NOW, THEREFORE BE IT RESOLVED, that Sergeant Christopher T. Griffin served his country and gave the largest of sacrifice; the Chippewa County Board of Commissioners urges the citizens of Chippewa County to recognize and reflect on the importance of Sergeant Christopher T. Griffin and his dedication and sacrifice to keeping our country safe.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

PROCLAMATION DECLARED ADOPTED.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to begin the process and exploration of monument recognition for veteran’s in Chippewa County. On a voice vote, the motion carried unanimously.

B. Coast Guard Captain Mark Heubschman – will schedule for next month

C. Steven Sellick – Wetlands comment

A letter was received from Mr. Sellick asking the County to waive the 45 day evaluation period so he could complete his home. The DEQ is prepared to issue an after the fact wetland protection permit as long as there is no factual objections to this project from the public, city, township or county.

It was moved by Commissioner Timmer, supported by Commissioner McLean, that the County waive the 45 day evaluation period and to provide a letter of support. On a voice vote, the motion carried unanimously.

D. Board/Agency Vacancies

The following vacancies will occur on various Boards/Committees/Authority/Agencies on the dates shown:

Chippewa County Building Authority – Term 1/1/10 – 12/31/10 – 3 appointments Paul Coutant, Margie Hank, Ron L. Meister

Building Code of Appeals – 1/10/10 – 12/31/10 – 3 appointments

Historical District – Immediate – 7/31/10 – 1 appointment, one vacant

Transportation Authority – 1/1/10 - 12/31/12 – 1 appointment Frank Sasso

War Memorial Hospital, Inc. – 1/1/10 - 12/31/13 – 1 appointment Ron Calery

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to advertise for the vacancies listed above. On a voice vote, the motion carried unanimously.

E. Jail Obligation Bonds Resolution

It was moved by Commissioner Moore, supported by Commissioner McLean, to adopt the Resolution Authorizing Limited Tax General Obligation Bonds, Series 2009 as presented and filed with the County Treasurer.

On a roll call vote:

YEAS: Postula, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: Cooper

THE RESOLUTION WAS DECLARED ADOPTED 6-1.

COMMISSIONER COMMENTS: - None

Administrator German asked that the Commission go into closed session for the Administrator’s evaluation.

It was moved by Commissioner Moore, supported by Commissioner Timmer, that the County Board go into closed session pursuant to Section C of the Open Meetings Act, Act 267, P.A. 1976 as amended being MCL 15.268©. A roll call vote was taken as follows:

YEAS: Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

The motion carried 7-0

The Board entered into Closed Session at 9:03 p.m. It was moved by Commissioner Timmer, supported by Commissioner Knoll to return to the open meeting of the Board.

On a roll call vote:

YEAS: Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

The motion carried unanimously and the Board did return to open session at 9:25 p.m.

It was moved by Commissioner Moore, supported by Commissioner Postula, to accept the evaluation forms and place them on file. On a voice vote, the motion carried. Commissioner Cooper left during the Closed Session.

Having no further business, it was moved by Commissioner McLean, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 9:32 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman