The Chippewa County Board of Commissioners met in Special Session on Monday, November 9, 2009 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Chuck Leonhardt, Accountant, Kelly Beaune, Administrative Assistant, Brian Bartlett, IT Department, Jennie Pearce, IT Department, Jim German, County Administrator, Jeff Moran, Sheriff, Kathy Noel, E.D.C., and Diane Cork, Clerk

Public Comments: None

New Business: Finalizing the 2010 Budget

Commissioner Cooper, Chair of the Finance Committee, stated that there were several items that needed finalization and determine the fund balance needed to be for 2010. The items up for discussion were located on pages 18 and 19 of the regular board packet for tonight’s meeting. Page18 are items that the Commissioners were going to revisit and page 19 were those items that were changed, but are still up for discussion.

Commissioner McLean thought the Commissioners should lead by example and reduce their compensation for retirement and Blue Cross/Blue Shield benefits. It was noted that the Board cannot change compensation for elected officials in the middle of a term.

Two percent monies were discussed.

With the passage of the November 3, 2009 Senior Meals and Services proposition, the County will be in the black by $34,000.

Under Information Systems line item 101-174-957.000, it was moved by Commissioner Knoll, supported by Commissioner Cooper, eliminate the $9,000 requested for Education and Training. On a voice vote, the motion failed 3-4.

Under Information Systems line item 101-885-701.000, it was moved by Commissioner Timmer, supported by Commissioner Cooper, to reduce the number of requested computers from ten to five thereby saving approximately $5,000. On a voice vote, the motion carried unanimously.

Brian Bartlett, IT Department, noted that the $3,500 requested under line item 101-885-701.000 (PACPAM Server) could be eliminated because it was an emergency item paid for from the 2009 budget.

Controller Group 172:

It was moved by Commissioner Cooper, supported by Commissioner McLean, to reduce line item 101-172-801.000, Professional Services, from $44,000 to $34,000. It was noted that Gillette, Halvorsen and Leonhardt charges by the hour and time is billed according to projects. On a voice vote, the motion carried unanimously.

Building and Grounds Group 265:

The Administrator went out for some informal bids, and it was suggested the County would need about ten (10) security cameras in the Courthouse for safety and security. The request amount in line item 101-265-979.000 is $6,000.

It was moved by Commissioner Timmer, supported by Commissioner Knoll, to increase line item 101-265-979.00 to $10,000. Discussion was held on who will monitor the cameras and how it will be stored. On a voice vote, the motion carried with Commissioner Cooper voting no.

Record Copier Group 882:

It was moved by Commissioner Cooper, supported by Commissioner McLean, to reduce line item 101-882-701.000, by $5,000, still purchase the copier for the Treasurer but take it out of the DTRF Fund. On a voice vote, the motion carried unanimously.

Group 999:

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to reduce line item 101-877-701.000, EUP Transportation System, from $55,000 to $30,000. Discussion was held on the $25,000 that the County gave to EUP Transpo in 2008. On a voice vote, the motion carried unanimously.

Sheriff Group 301:

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to budget $44,186 for line item 101-301-704.000, School Liaison Officer and line item 101-301-715.000, School Liaison Officer Fringes, contingent upon 2% money from the Tribe. On a voice vote, the motion carried unanimously. This line item will be decreased.

Chairman Shackleton didn’t think GASB 45 needed to be funded at a quarter million dollars. He stated that he didn’t think that it needed to be funded at all but felt is was prudent to try to put some money away every year. Discussion followed on fund balance and grants.

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to decrease GASB 45 from $250,000 to $200,000.and put the $50,000 towards the General Fund. On a voice vote, the motion carried with Commissioner Knoll voting no.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to increase the Environmental Health fee schedule (as presented to the County Board) by 15% effective June 1, 2010. On a voice vote, the motion carried with Commissioners Shackleton and Knoll voting no.

Building Department:

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve a new line item for no shows as proposed by the Department. On a voice vote, the motion carried unanimously.

Platt Books:

It was moved by Commissioner Moore, supported by Commissioner Timmer, that the new rate for platt books (new books) be $40.00 plus shipping. On a voice vote, the motion carried unanimously.

Dog license fees:

It was moved by Commissioner Timmer, supported by Commissioner Knoll, to increase the adoption fee by $10.00 and increase the fee for not having a license to $50.00. On a voice vote, the motion carried unanimously.

With the above changes the fund balance now stands at $201,000.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to move this amended proposed budget to the Public Hearing at 7:00 p.m. tonight and the full board immediately following the Public Hearing. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 6:15 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman