The Chippewa County Board of Commissioners met in regular session on Monday, December 14, 2009 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.
Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton
Also Present: Brian Bartlett, IT Department, Derek Myerscough, Chris McLean, Debbie Sirk, Spencer Nebel, City Manager, John Willis, Bud Willis, John Boger, Frank Blissett, Ken and Jeannie McCullough, Jay Gage, Jim German, Administrator, Steven Christianson, and Diane Cork, Clerk
Additions/Deletions to the Agenda:
It was moved by Commissioner Moore, supported by Commissioner Knoll, to add the following items to the agenda:
1). Resource Advisory Committee
2). First County Board of Commissioners meeting in 2010
On a voice vote, the motion carried
It was moved by Commissioner Knoll, supported by Commissioner Moore, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.
Approval of Minutes:
It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the Special County Board minutes of November 9, 2009, Department of Public Works meeting minutes of November 9, 2009, Public Hearing minutes of November 9, 2009 and County Board minutes of November 9, 2009 with the following correction on the regular board minutes: Page 3, last paragraph reads: “$200,00” and should read “$200,000. On a voice vote, the motion carried unanimously.
Steven Christiansen, District Ranger, U.S. Forest Service, talked about the secure rural schools act forest service resource advisory committees, membership solicitation, nomination and the appointment process.
John Willis, Sugar Island, spoke about not being notified about tax increases/decreases from the townships clerk.
Chris McLean spoke HBH’s workshop meeting at the casino the beginning of December.
Discussion was held on the meaning of term of office for Commissioners who sit on different boards. This matter will be looked at under policies for the County.
Chippewa County Building Authority – 3 appointments – Term expires – 12/31/2010
Candidates: Marjorie Hank and Ronald L. Meister
It was moved by Commissioner Knoll, supported by Commissioner Moore, to appoint Marjorie Hank and Ronald L. Meister, to the Chippewa County Building Authority. On a voice vote, the motion carried unanimously.
Building Code of Appeals – 3 appointments – Term expires – 12/31/2010
Candidates: Cathy Cairns
It was moved by Commissioner Cooper, supported by Commissioner Timmer, that nominations be closed and a unanimous ballot be cast for Cathy Cairns. On a voice vote, the motion carried unanimously.
Historical District Commission – 1 appointment – Term expires – 7/31/2010
Candidates: Norma Castro
It was moved by Commissioner Cooper, supported by Commissioner Timmer, that the nominations be closed and a unanimous ballot be cast for Norma Castro. On a voice vote, the motion carried unanimously.
Regional Planning – Township Level Appointment – No applications
Commissioner Knoll asked that the County Clerk send a letter to all township clerks outlining the vacancies for various boards.
EUP Transportation Authority – 1 appointment – Term expires - 12/31/2012
Candidates: Jesse Knoll, Bernie LaJoie and Frank Sasso
On a roll call vote:
Commissioners Cooper, Knoll and McLean voted for Jesse Knoll
Commissioners Timmer, Moore Postula and Shackleton voted for Frank Sasso
Frank Sasso was appointed to the EUP Transportation Authority Board for a term to expire December 31, 2012.
War Memorial Hospital – 1 appointment – Term expires - 12/31/2013
Candidates: Ronald Calery, Thomas W. Ellis, Jeanne M. McCulligh and Willaim H. Thorne
On a roll call vote:
Commissioners Cooper, Knoll, McLean, Postula, Moore and Timmer voted for Ronald Calery.
Chairman Shackleton voted for Jeanne M. McCulligh
Ronald Calery was appointed to the War Memorial Hospital Board with a term to expire December 31, 2013.
Administrator’s Report – Jim German – Informational purposes only
Standing Committee Reports:
Personnel – Jim Moore – No meeting
Equalization & Apportionment – Jim Moore – No meeting
Health & Social Services – Ted Postula – No meeting
Building, Grounds & Jail – Don McLean – No meeting
Transportation – Ted Postula – No meeting
Legislative & Natural Resources – Richard Timmer – No meeting
Computer – Jesse Knoll – No meeting
Finance, Claims & Accounts – Don Cooper – December 10, 2009
Jim Lucas presented a Memo of Agreement between the County and MSU for payment of staff. The agreement would change the formula to a percentage based scale for fringes and salary.
It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the agreement with the provision added that payroll and fringes would not exceed $29,500. On a voice vote, the motion carried unanimously.
Administrator German presented a revised agreement with BC/BS that addressed HIPPA concerns.
It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the revised Business Associate Agreement with BC/BS. On a voice vote, the motion carried unanimously.
The annual EUP Community Corrections Support Agreement was presented for renewal.
It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the EUP Community Corrections Support Agreement. On a voice vote, the motion carried unanimously.
Tim McKee notified the Commission that the County had received an Electronic Crash Capture Grant in the amount of $36,533.
It was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the Electronic Crash Capture Grant with the monies to run through Fund 277. On a voice vote, the motion carried unanimously.
Tim McKee gave an update along with bids for the Sugar Island Tower. Mr. McKee recommended that the County accept the bid from All Around Services in the amount of $140,470 to build the tower and for site work. He also recommended that Motorola and the MPSCS install the equipment.
It was moved by Commissioner Cooper, supported by Commissioner Knoll, to award the bids for the Sugar Island Tower Project as outlined in Mr. McKee’s memorandum. On a voice vote, the motion carried unanimously.
Mr. McKee presented the Michigan Public Safety Communication System Integration Agreement with Chippewa County. Commissioner Cooper asked that the phrase “for discussion only” be removed.
It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the agreement with the noted change. On a voice vote, the motion carried unanimously.
Snow plowing bids were received from Burton and Molitor. Molitor had the low bid in the amount of $4,600.
It was moved by Commissioner Cooper, supported by Commissioner Postula, to award the snow plowing bid to Molitor and Son Excavating. On a voice vote, the motion carried unanimously.
Dave Pietrangelo presented list of bids for critical infrastructure for Information Systems. All bids recommend were low bids.
It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the low bids in the amount of $25,073. On a voice vote, the motion carried unanimously.
Chuck Leonhardt gave a presentation on the creation of a line item for a Budget Stabilization Fund and for a Public Improvement Fund.
It was moved by Commissioner Cooper, supported by Commissioner Timmer, to establish both line items with discussion on funding them at a later date.
Discussion was held whether the line items are necessary. Chairman Shackleton indicated that he thought the Fund Balance that the County carries is the Budget Stabilization Fund and is the Public Improvement Fund.
On a voice vote, the motion carried, with Commissioners McLean, Knoll and Shackleton voting no.
It was moved by Commissioner Cooper, supported by Commissioner Timmer, to recommend the approval of general fund claims totaling $479,032.47; other funds claims of $243,112.54; payroll o $452,970.92 and health department claims of $549,414.71 for total claims of $1,697,530.64; vouchers 4785 through 4972 and K-1 through K-258. On a voice vote, the motion carried unanimously.
It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the budget adjustments as listed below:
|Current Budget||Amended Budget||Change|
|101-000- 699-000||General Fund||Transfer||0.00||2,883.00||2,883.00||Close out Funds|
|101-000- 676-331||General Fund||Marine Grant for Boat||0.00||246,984.00||246,984.00||New Boat Grant|
|101-000- 572-000||General Fund||Crime Victim Coordinator Grant||48,500.00||49,200.00||700.00||Agree to Grant|
|152-000- 506-000||HUD MSC Grant||Federal Sources||200,000.00||250,000.00||50,000.00||Maximum Grant|
|201-000- 401-000||County Road||Revenue||9,000,000.00||11,000,000.00||2,000,000.00||County Road Transfers|
|210-000- 402-000||County Ambulance Fund||Taxes||416,679.00||418,858.00||2,179.00||Increase in Taxes Collected|
|211-000- 699-210||Office of Emergency Svc||Transfer In||145,838.00||146,600.00||762.00||County's 35% Share|
|212-000- 676-000||Enhanced 911||Reimburs.||168,000.00||208,000.00||40,000.00||Reimbursemnt Consloe Maint.|
|213-000- 543-000||Bench Warrent Fund||State Sources||0.00||3,000..00||3,000.00||Bench Warrant Revenue|
|267-000- 506-000||Road Patrol Overtime||Federal Sources||30,000.00||35,000.00||5,000.00||More Federal Inmates Transported|
|291-000- 699-292||Child Care Fund||Transfer from Child Care Fund||50,000.00||62,608.00||12,608.00||Maximum per Agreement|
|362-000- 584-000||2001 SSM Debt||Contribution||204,143.00||183,649.00||(20,494.00)||Amount per Debt Schedule|
|364-000- 584-000||Sup Twp Impr Fund||Contribution||33,913.00||33,914.00||1.00||Rounding|
|373-000- 699-225||New Jail Expansion Debt||Transfer||225,000.00||0.00||(225,000.00)||No Debt Payment Due 2009|
|465-000- 584-000||Sup Twp Debt Fund||Contribution||7,625.00||7,250.00||(375.00)||Agree Transfer to Debt Pmt|
|466-000- 698-000||Corr Facility Building||Bond Proceeds||1,191,302.00||1,635,000.00||443,698.00||Proceeds from Bonds|
|466-000- 699-225||Corr Facility Building||Transfer from Corr Fac Maint Fund||0.00||120,000.00||120,000.00||Transfer Amt Needed for Project|
|101-131- 805-000||General Fund||Circuit Court Jury||25,000.00||40,000.00||15,000.00||More Jury Trials|
|101-131- 806-000||General Fund||Circuit Court Transcript||12,000.00||15,000.00||3,000.00||More Jury Trials|
|101-131- 807-000||General Fund||Circuit Court Legal||50,000.00||60,000.00||10,000.00||Moree Trials More Appeals|
|101-172- 801-000||General Fund||Controller Prof Fee||39,000.00||67,000.00||28,000.00||Salary Study 80% Complete|
|101-231- 978-000||General Fund||Crime Victim Coordinator Equipment||0.00||1,200.00||1,200.00||New Equipment for Grant|
|101-284- 715-000||General Fund||Surveyors Office Fringes||14,591.00||16,591.00||2,000.00||Error in Original Fringe Calculation|
|101-306- 704-000||General Fund||Concealed Weapons Board Salaries||10,771.80||11,771.80||1,000.00||Part Time Worked More|
|101-306- 715-000||General Fund||Concealed Weapon Board Fringes||868.00||1,368.00||500.00||Part Time Worked More|
|101-331- 979-00||General Fund||Marine Capital Outlay||0.00||246,985.00||246,985.00||New Boat Marine|
|101-340- 742-000||General Fund||Sane Gas and Oil||5,300.00||6,900.00||1,600.00||More Miles Traveled|
|101-861- 701-000||General Fund||Retirees Hospital.||300,000.00||316,000.00||16,500.00||More Retirees|
|101-879- 701-000||General Fund||Audit||27,700.00||32,000.00||4,300.00||Includes 2009 Preliminary|
|101-976- 998-000||General Fund||Transfer||3,500.00||0.00||(3,500.00)||Budgeted Transfer not Required|
|101-989- 998-372||General Fund||Transfer to Annex||199,500.00||199,850.00||350.00||Paying Agent Fee|
|152-000- 960-000||HUd MSC Grant||Operational||200,000.00||250,000.00||50,000.00||Maximum Grant|
|155-000- 999-101||Dare Fund||Transfer to General||0.00||25.00||25.00||Close out Fund|
|201-000- 950-000||County Road||Expenditures||9,000,000.00||11,000,000.00||2,000,000.00||County Road Transfer|
|210-000- 964-000||Count Ambulance Fund||Return to Local Units||270,841.00||272,258.00||1,417.00||65% of Taxes Collected|
|210-000- 999-211||County Ambulance Fund||Transfer Out||145,838.00||146,600.00||762.00||35% of Taxes Collected|
|212-000- 704-000||Enhanced 911||Salaries||365,182.74||415,182.74||50,000.00||Additional Staff for Mackinaw/Luce|
|212-000- 706-00||Enhanced 911||Overtime||8,000.00||34,000.00||26,000.00||Additional Staff for Mackinaw/Luce|
|212-000- 931-000||Enhanced 911||Maint.||55,000.00||77,000.00||22,000.00||Console Maint.|
|213-000- 956-000||Bench Warrant Fund||Operations||0.00||7,454.00||7,454.00||Bench Warrent Expenditures|
|225-000- 999-366||Corr Fac Maint Fund||Transfer to Debt Fund||290,000.00||65,000.00||(225,000.00)||No Debt Payment Due New Jail 2009|
|225-000- 999-466||Corr Fac Maint Fund||Transfer to Corr Facility Building Fund||0.00||120,000.00||120,000.00||Transfer Amount Needed for Project|
|229-000- 701-000||Superior Twp 2000 Impr||Expenditure Maint.||9,195.00||22,000.00||12,805.00||Transfer to Sup Twp Maint|
|230-000- 956-000||Chippewa County Recycling||Operations||540,000.00||556,000.00||16,000.00||Funding Request|
|267-000- 706-000||Road Patrol Overtime||Salaries||26,000.00||31,000.00||5,000.00||More Federal Inmates Transported|
|277-000- 706-000||Highway Safety Fund||Salaries||10,000.00||8,000.00||(2,000.00)||Agree to Grant Rev = Exp|
|277-000- 715-000||Highway Safety Fund||Fringes||2,500.00||2,000.00||(500.00)||Agree to Grant Rev = Exp|
|277-000- 801-200||Highway Safety Fund||Professional Sault Police||7,500.00||4,250.00||(3,250.00)||Agree to Grant Rev = Exp|
|277-000- 801-300||Highway Safety Fund||Professional Sault Tribe||1,500.00||500.00||(1,000.00)||Agree to Grant Rev = Exp|
|277-000- 801-400||Highway Safety Fund||Professional Kinross||1,800.00||1,250.00||(550.00)||Agree to Grant Rev = Exp|
|277-000- 978-000||Highway Safety Fund||Equimpent||0.00||4,000.00||4,000.00||Agree to Grant Rev = Exp|
|285-000- 727-000||Animal Shelter Donations||Supplies||2,000.00||5,000.00||3,000.00||Budget Exp = Rev|
|291-000- 841-000||Child Care Fund||In Home JJDRA||50,000.00||62,608.00||12,608.00||Maximum per Agreement|
|292-000- 998-291||Child Care Fund Probate||Transfer to Child Care Fund||50,000.00||62,608.00||12,608.00||Maximum per Agreement|
|362-000- 991-000||2001 SSM Debt||Principal||65,000.00||80,000.00||15,000.00||Amount per Debt Schedule|
|362-000- 995-000||2001 SSM Debt||Interest||139,143.00||103,649.00||(35,494.00)||Amount per Debt Schedule|
|364-000- 995-000||Sup Twp Impr Fund||Interest||25,413.00||25,414.00||1.00||Rounding|
|369-000- 999-101||Prin Int Chipp County Build Authority||Transfer to General||0.00||122.00||122.00||Close out Fund|
|373-000- 991-000||New Jail Expansion Debt||Principal||225,000.00||0.00||(225,000.00)||No Debt Due in 2009|
|465-000- 995-000||Sup Twp Bond Fund||Interest||2,625.00||2,250.00||(375.00)||Amount per Debt Schedule|
|466-000- 801-000||Corr Facility Building||Prof.Fees||0.00||35,000.00||35,000.00||Bond Counsel Fees|
|466-000- 970-000||Corr Facility Building||Capital Outlay||1,191,302.00||1,127,802.00||(63,500.00)||Project Under Budget|
|466-000- 998-000||Corr Facility Building||Transfer to DTRF||0.00||592,198.00||592,198.00||Pay Back DTRF from 2008|
|470-000- 999-101||Friends of Courthouse||Transfer to General||0.00||1,779.00||1,779.00||Close out Fund|
|471-000- 999-101||Courthouse Annex||Transfer to General||0.00||957.00||957.00||Close out Fund|
|Additional Budget Adjustments|
|292-000 -832-000||Child Care Fund||State Ward Payments||300,000.00||287,392.00||(12,608.00)||Decrease State Ward Payment to offset increase for transfer|
On a voice vote, the motion carried unanimously.
Having completed his report, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the report as presented. On a voice vote, the motion carried unanimously.
a. Environment and Regulatory Affairs Committee
A letter was received from Tom Hickson requesting that one or two commissioners from the UP participate on the Committee. No action taken.
It was moved by Commissioner Cooper, supported by Commissioner Moore, to adopt the following Resolution #09-31 as follows:
CREATING A BUDGET STABILIZATION FUND, AUTHORIZING THE BOARD OF COMMISSIONERS TO APPROPRIATE GENERAL FUND SURPLUSES THERETO, AUTHORIZING THE INVESTMENT OF MONEYS IN THE BUDGET STABILIZATION FUNDS, AUTHORIZING THE BOARD OF COMMISSIONERS TO APPROPRIATE MONEYS IN THE BUDGET STABILIZATION FUND FOR CERTAIN PURPOSES AND FOR OTHER MATTERS RELATING THERETO
Budget Stabilization Ordinance
Section 1. Establishment of Fund. There is hereby established for the County of Chippewa a budget stabilization fund (the “Stabilization Fund”) for the purposes, and subject to the limitations, set forth in Act. No. 30, Public Acts of 1978, as amended.
Section 2. Appropriation to Stabilization Fund. The County Board of Commissioners, By ordinance or resolution duly adopted by two-thirds (2/3) of its elected and Serving members, may, during each fiscal year following the fiscal year in which the Stabilization Fund has been established, appropriate all or part of a surplus in the general fund of the County resulting from an excess of revenue in comparison to expenses to the Stabilization Fund.
Section 3. Limitation on Taxes. The County shall not impose any additional taxes for the purpose of producing revenues in excess of that needed for its established budget in order to generate moneys to be appropriated to the Stabilization Fund.
Section 4. Limitation on Size of Stabilization Fund. The moneys in the Stabilization Fund shall not exceed the lesser of (a) 15% of the County’s most recent general fund budget (as originally adopted) or (b) 15% of the average of the County’s five most recent general fund budgets, as amended. In the event moneys in the Stabilization Fund exceed such limits, the excess shall be appropriated in the County’s next general fund budget, but not to the Stabilization Fund.
Section 5. Investments. Moneys in the Stabilization Fund may be invested as provided by law and any earnings from such investments shall be returned to the County’s general funds.
Section 6. Appropriations from Stabilization Funds. The County Board of Commissioners, by ordinance or resolution duly adopted by two-thirds (2/3) of its elected and serving members, may appropriate moneys from the Stabilization Fund for any of the following purposes:
a) To cover a general fund deficit when the County’s annual audit reveals such a deficit.
b) To prevent a reduction in the level of public services or in the number of employees at any time during a fiscal year when the County’s budgeted revenue is not being collected in an amount sufficient to cover budgeted expenses.
c) To prevent a reduction in the level of public services or in the number of employees when in preparing the budget for the next fiscal year the County’s estimated budgeted revenue does not appear sufficient to cover estimated expenses.
d) To cover expenses created by Natural disaster, including flood, fire, or tornado; provided that if federal or state funds are received to offset appropriations for such purposes, such monies shall be returned to the Stabilization Fund.
e) A 2/3rds majority vote is required to transfer money from this fund.
Section 7. Determining Sufficiency of Revenues. In determining whether the County’s revenues are not sufficient to cover its expenses, a reduction in moneys received for the fiscal year from any source in comparison to the moneys received for the previous fiscal year, including a reduction in the allocation if state tax money, shall be considered.
Section 8. Prohibited Uses. Moneys in the Stabilization Fund shall not be appropriated for the acquisition, construction or alteration of a facility as part of a general capital improvements program.
Section 9. Conflict and Severability. All ordinances, resolution and orders or parts thereof in conflict with the provisions of this resolution are to the extent of such conflict hereby repealed, and each section of this resolution and each subdivision of any section thereof is hereby declared to be independent, and the finding or holding of any section or subdivision therefore to be invalid or void shall be deemed or held to affect the validity of any other section or subdivision of this resolution.
Section 10. Paragraph Headings. The paragraph headings in this resolution are furnished for convenience of reference only and shall not be considered to be part of this resolution.
Section 11. Publication and Approval. The County shall publish a notice of adoption of this ordinance in a newspaper of general circulation in the County and submit it for approval by the Governor as required by Act No. 156, Public Acts of 1851, as amended. The County shall thereafter deposit this ordinance with the Secretary of State as required by such act.
Section 12. Effective Date. This ordinance shall take effect on the sixty-first (61st) day after its adoption by the County Board of Commissioners, provided that no petition signed by 20% or more of the electors of the County which asks for a submission of this ordinance to the electors of the County has been received by the County Clerk during the 50 days after adoption of this ordinance by the County Board of Commissioners.
On a roll call vote:
Yeas: Postula, Cooper, Timmer and Moore
Nays: Shackleton, Knoll, McLean
THE RESOLUTION WAS DECLARED ADOPTED
It was moved by Commissioner moved by Commissioner Cooper, supported by Commissioner McLean, to adopt Resolution 09-32 as follows:
RESOLUTION TO SUPPORT COMMUNITY CORRECTIONS ACT FUNDS
WHEREAS, the Eastern Upper Peninsula Community Correction Advisory Board consisting of the Counties of Chippewa, Luce, and Mackinac, has submitted a three-year application for State of Michigan Community Corrections Act Funds and;
WHEREAS, the Eastern UP community Corrections Advisory Board has recommended Continued support for FY2010 funds; and
WHEREAS, the Chippewa County Board of Commissioners has reviewed the comprehensive plan goals and objectives for FY2010, as well as, reviewed the funding level for each county. For the period October 2009 through September 2010, and concurs with the recommendation presented.
NOW, THEREFORE, BE IT RESOLVED, that Chippewa County Board of Commissioners supports the plan goals and objective for FY2010, and respectively supports the recommendation from the Eastern Upper Peninsula Community Corrections Advisory Board.
On a roll call vote:
Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton
THE RESOLUTION WAS DECLARED ADOPTED.
It was moved by Commissioner Timmer, supported by Commissioner Cooper to approve Resolution 09-33, Chippewa County Water Supply and Sewage Disposal System Limited Tax General Obligation Bonds (City of Sault Ste. Marie), Series 2010. This Resolution is on file with the City of Sault Ste. Marie.
On a roll call vote:
Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton
RESOLUTION WAS DECLARED ADOPTED.
c. Resource Advisory Committee
It was moved by Commissioner Timmer, supported by Commissioner Moore, to recommend that Chippewa County form a committee separate from Delta County and that the County Administrator, County Board Chair and Mr. Christianson work together to form the committee participants. On a voice vote, the motion carried unanimously.
d. 2010 first County Board meeting date
The date of Monday, February 8, 2010 at 5:00 p.m. was established as the first meeting date of the Chippewa County Board of Commissioners.
Commissioner Cooper stated that there seems to be a issue with notification of tax letters on Sugar Island. The County Administrator will meet with Ms. Kennedy to research the issue.
Commissioner McLean reiterated Mrs. McLean’s public comments on the HBH meeting at the casino.
Commissioner Knoll would like to see something on the agenda for those commissioners who sit on committees that they report back to the full Board to keep all informed.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 8:16 p.m.
Diane S. Cork, Clerk
Scott Shackleton, Chairman