The Chippewa County Board of Commissioners met in regular session on Monday, April 12, 2010 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Chris McLean, Bud Willis, John Willis, Scott Brand, Margie Hank, County Treasurer, Kelly Church, Administrative Assist., Debbie Sirk, Julie Beck, Public Def. Office, Frank Blissett, Sharon Kennedy, Equalization Director, Jim German, Administrator, and Diane Cork, County Clerk

Chairman Shackleton spoke briefly about the passing of Bud Mansfield and the contributions he made to our community.

Additions/Deletions to Agenda

It was moved by Commissioner Timmer, supported by Commissioner McLean, to add Resolutions 10-06 and 10-07 (MERS Hybrid). On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the agenda as amended. On a voice vote, the motion carried unanimously.

Correspondence Received in the Clerk’s Office

It was moved by Commissioner Timmer, supported by Commissioner McLean to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

Approval of County Board minutes

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the County Board meeting minutes of March 8, 2010 and Work Session meeting minutes of March 4, 2010 with a correction on the regular board minutes on page 7, last paragraph, which should read “west” not “east side of the Courtroom”. With this correction, the motion carried unanimously.

Public Comments – None

Old Business

a. Appointments to various boards and authorities

      i. Hiawatha Behavioral Health Board (expires 3/31/2010) – needs to be             posted.

It was moved by Commissioner Moore, supported by Commissioner Timmer, that Ron Meister’s current appointment on the HBH Board be continued until the position is advertised and an appointment made. On a voice vote, the motion carried unanimously.

      ii. Noted below

It was moved by Commissioner McLean, supported by Commissioner Timmer, that postings be made for the Hiawatha Behavioral Health Board and the Building Authority vacancies. On a voice vote, the motion carried unanimously.

       iii. Veterans Affairs Board

It was moved by Commissioner McLean, supported by Commissioner Cooper, to reappoint Brooks Partridge to the Veterans Affairs Board as the Vietnam War member with a term to expire 3/31/2014. On a voice vote, the motion carried unanimously.

Administrator’s Report – Jim German

2% monies were discussed.

Informational purposes only, no action items necessary.

Standing Committee Reports

Personnel – Jim Moore – 3/19/2010

Documentation from Sheriff Moran was presented indicating that Paul Stanaway had been promoted to Corporal.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to accept the promotion. On a voice vote, the motion carried unanimously.

Administrator German noted that one of the full-time maintenance staff who had been on extended leave was going to be off at least another six weeks. He also noted that the jail inmates were in short supply at the present time. Mr. German requested that an individual be hired on a part-time temporary basis to pick up some of the responsibilities.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to hire a part-time temporary maintenance worker. On a voice vote, the motion carried unanimously.

Chairman Moore suggested that the County should look at new accounting software and to hire a full-time accountant. It was noted that the vacant position has been being filled with a contract employee who on average works less than ten hours per week. Commissioner Knoll noted that we could have a full-time employee for approximately the same cost plus benefits.

It was moved by Commissioner Moore, supported by Commissioner Knoll to go out for RFP’s for new accounting software and to advertise and collect résumé’s to fill the vacant accounting position.

Discussion ensued on the finance position not being funded for this year along with more information needed on an accounting system and also not funded for this fiscal year.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to table the RFP’s for software and an accounting position and send this back to Committee for further study.

On a voice vote, the motion carried with Commissioners Timmer, Cooper, Postula and Shackleton voting yes. The motion carried to table.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Knoll, to accept the report as given. On a voice vote, the motion carried unanimously.

Personnel – Jim Moore – 3/26/2010

Informational purposes only, no action items necessary.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to accept the report as given. On a voice vote, the motion carried unanimously.

Equalization – Jim Moore – 4/7/2010

Equalization Director Kennedy presented the 2010 County Equalized Values. The total 2010 Equalized Value for the County is $1,374,256,999.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to adopt the equalized values as presented and that all state required forms regarding the same be completed and filed as required by statute. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Moore, supported by Commissioner Cooper that a Truth in Taxation Public Hearing be scheduled to take place at the beginning of the June 14, 2010 County Board meeting. On a voice vote, the motion carried unanimously.

Equalization Director Kennedy explained that each staff member is required to complete continuing education to maintain certification. The Equalization Dept. is working with Jim Lucas of Michigan State University Extension Service to provide some of the required continuing education classes locally on June 30. Staff will be scheduled to attend that training as well as others throughout the years as necessary. Every effort to reduce the time away from the office will be made.

It was moved by Commissioner Moore, supported by Commissioner Cooper, that should the need arise, to accommodate attendance at continuing education classes, with advanced notification of administration, the office may be closed during those periods. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Cooper, that the report be accepted as given. On a voice vote, the motion carried unanimously.

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don Mclean – No meeting

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims & Accounts – Don Cooper – 4/8/2010

Ballot language for a renewal of the recycling millage was presented to the Committee by Ed Detour.

It was moved by Commissioners Cooper, supported by Commissioner Timmer, to accept the ballot language as presented for a .5 millage recycling renewal as follows:

RECYCLING PROGRAM PROPOSITION MILLAGE RENEWAL

(This proposal will permit the County to restore and continue the millage previously approved by the electors)

Shall the expired previous voted increase in the 15 mill limitation imposed under Article IX, Section 6 of the Michigan Constitution on general ad valorem taxes with Chippewa County, Michigan, of .5000 mill (($0.5000 per $1,000 of taxable value), which was reduced by the required millage rollbacks to .4986 mill ($0.4986 per $1,000 of taxable value) be renewed at and increased up to the original voted .5000 mill ($0.5000 per $1,000 of taxable value) and be levied for 4 years, being 2010, 2011, 2012 and 2013, inclusive, for the purpose of providing funds for the development and operation of the Chippewa County Recycling Program, and shall the County levy such millage for said purpose? The estimate of revenue the County will collect if this millage is approved and levied in 2010 is $515,000.

On a voice, vote the motion carried with Chairman Shackleton voting no.

The Personnel Committee forwarded a request to fill the Assistant Prosecutor vacancy. Commissioner Knoll noted that the County should consider not filling the vacancy as a cost saving measure. Brian Peppler addressed the Committee and explained the position was already in his budget.

It was moved by Commissioner Postula, supported by Commissioner Timmer, to approve filling the vacancy in the Prosecutor’s Office as of May 1, 2010.

Commissioner McLean said since the position was authorized, he has had a number of constituents complain about the number of charges being added on to the original charge and a lot a plea bargaining is taking place. He believes the money could be better spent in technology in the Prosecutor’s Office.

Commissioner Knoll echoed Commissioner McLean’s remarks and thought it was his biggest mistake since taking the office of Commissioner by authorizing the hire of an additional prosecutor.

Commissioner Cooper stated that any technology should be looked at in the budget process.

Commissioner Moore thought the position should be hired with the understanding that if a vacancy occurred, the position would not be filled.

On a voice vote, the motion failed with Commissioners Knoll, Cooper, McLean and Shackleton voting no.

The Committee reviewed the bid summary from the previously approve RFQ seeking to purchase five desktop computers.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the bid from National Office in the amount of $5,395.00 for five desktop computers. On a voice vote, the motion carried unanimously.

The Committee reviewed bids for the cost allocation plan. It was noted that the County had been very pleased with the service that Maximus has been providing.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the bid from Maximus in the amount of $4,000 per year for three years for cost allocation. On a voice vote, the motion carried unanimously.

Bids were reviewed to paint the Circuit Court Offices.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the bid from Keith Bumstead in the amount of $1,800.00 to paint the Circuit Court Offices. On a voice vote, the motion carried unanimously.

The committee reviewed bids for painting the animal shelter.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the bid for painting at the animal shelter by Keith Bumstead in the amount of $1,450.00. On a voice vote the motion carried unanimously.

The Committee bids for spraying the Hakola Ross Drain District were reviewed. Commissioner Shackleton noted that the Administration should make sure that licensing requirements were met.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the bid from Shady View Farms to spray the Hakola Ross Drain district in the amount of $5,521.00 contingent upon licensing. On a voice vote, the motion carried unanimously.

The Committee reviewed the RFP for a Courthouse security system.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the RFP for a Courthouse security system. On a voice vote, the motion carried unanimously.

Approval of a Dept. of Energy Block Grant was requested by Administrator German from the Committee in the amount of $81,804.50 for a new boiler for the City County Building.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the Dept. of Energy Block Grant in the amount of $81,804.50 and authorize the Chairman to sign the necessary grant documents.. On a voice vote, the motion carried unanimously.

Prosecutor Peppler requested that a $300.00 fee be imposed for mental commitment hearings for individuals coming to Chippewa County from other counties.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve a $300.00 mental commitment fee for prosecutorial services.

It was moved by Commissioner Knoll, supported by Commissioner McLean, to table the mental health fee for one month. On a voice vote, the motion carried with Commissioner Timmer voting no.

The Committee reviewed the 2010 Remonumentation Grant.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the 2010 Remonumentation Grant in the amount of $90,673.00. On a voice vote, the motion carried unanimously.

Administrator German informed the Commission that the topic of pay adjustments for non-union staff had arisen because union employees had received a three percent raise and non-union employees had not.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to hold a workshop on the issue. On a voice, the motion carried unanimously.

Newly negotiated Sheriff Dept. Contracts were presented.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the Sheriff Dept. Contracts for the POLC and FOP unions. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commission Knoll, to recommend the approval of general fund claims totaling $339,530.23; other fund claims of $230,214.34; payroll of $435,713.81 and health department claims of $542,888.16, total claims of $1,548,346.54; C-1 through C-262 and 5083 through 5159. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to accept the budget adjustments as follows:

Revenue Original Amended Change
235-000-402 0.00 507216.00 507,216.00
Expenditure
101-880-970-100 City/Cty Purch 0.00 750,000.00 750,000.00
235-000-956-000 Senior Nutrition 0.00 507,216.00 507,216.00

On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the report as presented. On a voice vote, the motion carried unanimously.

New Business

a. Resolution 10-05 MERS Uniform Hybrid Program (Benefit Program H) Resolution

It was moved by Commissioner Moore, supported by Commissioner McLean to approve Resolution 10-05 (FOP) to include DC Component and authorize the Chair to sign any necessary paperwork.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Moore, supported by Commissioner McLean to approve Resolution 10-06 MERS Uniform Hybrid Program (FOP Road Patrol) to include DC Component and authorize the Chair to sign any necessary paperwork.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Moore, supported by Commissioner McLean, to approve Resolution 10-07 MERS Uniform Hybrid Program (POLC) to include DC Component and authorize the Chair to sign any necessary paperwork.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

Commissioner Comments

The date of April 20th, 2010 was selected for the Work Session to discuss the salary study; City/County Building and non-union pay raises and etc.

Commissioner McLean would like to revisit the Public Defender conflict cases.

Having completed the agenda items, it was moved by Commissioner Moore, supported by Commissioner Timmer, to adjourn. On a voice vote, the motion carried and the meeting adjourned at 7:25 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman