The Chippewa County Board of Commissioners met in regular session on Monday, May 10, 2010 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Bud Willis, John Willis, Brian Peppler, Prosecutor, Scott Brand, Evening News, Dennis McShane, Asst. Prosecutor, Leisa Mansfield, Mike Mansfield, Frank Blissett, Marjorie Hank, Treasurer, Julie Beck, Public Defender, Derek Myerscough, Debbie Sirk, Kathy Noel, EDC, Kelly Church, Asst. Administrator, Jim German, Administrator, and Diane Cork, Clerk

Additions/Deletions to Agenda:

It was moved by Commissioner Moore, supported by Commissioner McLean, to move agenda item number 11 (New Business ) to between agenda items seven (Public Comments) and eight (Old Business) and add the addition of a letter to MSU Extension under New Business. Also, remove the accountant position from agenda item “c” under Old Business to the Personnel Committee report. On a voice vote, the motion carried unanimously.

Correspondence Received in the Clerk’s Office:

It was moved by Commissioner Timmer, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

Approval of County Board minutes:

It was moved by Commissioner Timmer, supported by Commissioner Knoll, to approve the County Board minutes of April 12, 2010 and Work Session minutes of April 20, 2010 with the following addition:

On the regular County Board minutes, Page 5, include Chairman Shackleton’s concerns with having proposals placed on the August Primary Election. Even though he is in favor the ballot question, he believes proposals should be placed on the General Election.

With that correction, the motion carried unanimously.

Public Comments:

None

New Business:

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to approve Resolution 10-06 as follows:

Resolution 10-06

RESOLUTION IN APPRECIATION AND SPECIAL

RECOGNITION OF EAGLE

SCOUT ZACHERY ABE SHERWOOD

WHEREAS, to earn the Eagle Scout rank, the highest advancement rank in Scouting, a Boy Scout must fulfill requirements in the areas of leadership, service, and outdoor skills, and

WHEREAS, although many options are available to demonstrate proficiency in these areas, a number of specifics are required to advance through the ranks – Tenderfoot, Second Class, First Class, Star, Life, and Eagle, and

WHEREAS, to advance, a Boy Scout must pass specific tests that are organized by requirements and merit badges, and

WHEREAS, at each of his rank advancements, a Boy Scout takes part in a Scoutmaster conference, and beginning with the Star rank, and continuing through Life and Eagle, a Scout must demonstrate participation in increasingly more responsible service projects.

WHEREAS, advancement, one of the eight methods by which the aims of Scouting are achieved, has four steps through each award level, and

WHEREAS, first the Scout learns; second the Scout is tested; third the Scout is reviewed and fourth the Scout is recognized, and the final step in advancement involves presentation of the badge, usually at a ceremony before the entire troop, and

WHEREAS, Zachery Abe Sherwood achieved the Eagle Scout rank, upon completion of his Eagle Project of renovating an old fallen cemetery behind the Holy Angels Catholic Church on Sugar Island, in Sault Ste. Marie, Michigan, and

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor Zachery Abe Sherwood and records its pride in his achievement of Eagle Scout with the Boy Scouts program.

2. That the Chippewa County Board of Commissioners extends their best wishes to Zachery Abe Sherwood for many years of continued success.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve Resolution 10-07 as follows:

PROCLAMATION 10-07

SPECIAL TRIBUTE HONORING

FRANCIS M. “BUD” MANSFIELD

WHEREAS, the County of Chippewa and its residents remember Francis M. “Bud” Mansfield who was born in Sault Ste. Marie on October 14, 1927, and who passed away on April 7, 2010, at age 82;

WHEREAS, Francis M. “Bud” Mansfield attended school in Sault Ste. Marie and was a member of the original class at Sault Branch of Michigan College of Mining and Technology (now LSSU); and

WHEREAS, Francis M. “Bud” Mansfield worked in the automobile business and retired at age 73 as the Executive Director of the Sault Area Chamber of Commerce; and

WHERAS, Francis M. “Bud” Mansfield has provided outstanding service to the community by his example serving on the Sault Board of Education, Nativity, St. Mary’s and St. Joseph’s Parishes, a founder of the Chippewa County Community Foundation, developer of the Sault Convention and Tourist Bureau, a founder and Board member of the River of History Museum, and;

WHEREAS, Francis M. “Bud” Mansfield was recipient of many service awards from the City of Sault Ste. Marie, LSSU, VFW and both Sault, Michigan and Sault, Ontario Chamber of Commerce. He was an active Rotarian and past recipient of the Rotarian of the Year Award; and

WHEREAS, NOW, THEREFORE BE IT RESOLVED, that Francis M. “Bud” Mansfield be remembered not only for his service to the people of Sault Ste. Marie, Chippewa County, Michigan but for his kindness, humility, and loyalty to family and friends. The Chippewa County Board of Commissioners urges the citizens of Chippewa County to recognize Francis M. “Bud” Mansfield for his resolve and to his legacy as “The Ashmun Street Philosopher”.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Timmer, supported by Commissioner McLean to approve Resolution 10-07 as follows:

RESOLUTION 10-08

A RESOLUTION AUTHORIZING THE DESIGNATION OF A RENEWABLE

ENERGY RENAISSANCE ZONE OR A FOREST PRODUCT PROCESSING

RENAISSANCE ZONE ON FRONTIER RENEWABLE RESOURCES PROPERTY

ALONG GAINES HIGHWAY LOCATED IN KINROSS TOWNSHIP IN

CHIPPEWA COUNTY, MI, AND A SUBMISSION OF AN

APPLICATION TO THE MICHIGANECONOMIC

DEVELOPMENTCORPORATION (MEDC) TO ESTABLISH SAME

WHEREAS, Chippewa County desires to expand economic activity, and increase the number of jobs and income available to residents in the area; and

WHEREAS, certain areas within our County have suffered from depressed economic activity for some time, including low incomes, lack of employment opportunities, and depressed business expansion; and

WHEREAS, the designation of Frontier Renewable Resources property (per the attached legal description) as a Renewable Energy Renaissance Zone or a Forest Product Processing Renaissance Zone will help attract new business, increase economic development, and expand business and employment opportunities in Chippewa County and surrounding communities for years to come;

WHEREAS, Chippewa County and other local units of government, local citizens, and local businesses are committed to improving the area, should a Renewable Energy Renaissance Zone or a Forest Product Processing Renaissance Zone be designated; and

WHEREAS, the commitment extends to making new investments and marketing of the Zone to other investors; and

WHEREAS, should the area be designated a Renewable Energy Renaissance Zone or a Forest Product Processing Renaissance Zone, persons and property within the Zone that are engaged in renewable energy production would be exempt from taxes levied by the Township, County, and other taxing jurisdictions as provided under PA 376 of 1996, as amended, which will provide a stimulus to develop the area; and

WHEREAS, the state government, under the Act, will reimburse local schools, community colleges, intermediate school district, and public libraries for any revenue lost due to the exemption provided by the Act; and

WHEREAS, the county estimates that tax revenue lost, which is estimated on the attached schedules, would be a small fraction of the benefits of the designation of a Renewable Energy Renaissance Zone or a Forest Product Processing Renaissance Zone will bring to the community.

NOW, THEREFORE, BE IT RESOLVED, that Chippewa County hereby approves the designation of the land described by the attached legal description as a Renewable Energy Renaissance Zone or a Forest Product Processing Renaissance Zone and authorized the submission of an application to the MEDC requesting such designation.

BE IT FURTHER RESOLVED, that in the event that the land is designated a Renewable Energy Renaissance Zone or a Forest Product Processing Renaissance Zone by the State, various state, local and county taxes will be waived for new investment on the property for a period of fifteen (15) years beginning January 1, 2011 through December 31, 2025.

BE IT FURTHER RESOLVED, that the County Board Chairman be authorized to sign the application on behalf of Chippewa County.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to send a letter requesting the desire of the County Board to maintain the office of Jim Lucas, MSU Extension District Coordinator, to remain in Chippewa County and authorize the County Board Chair’s signature on the same. On a voice vote, the motion carried unanimously.

Old Business:

a. It was moved by Commissioner Moore, supported by Commissioner Timmer, that the applicants for Hiawatha Behavioral Health be accepted and placed on file until the next meeting of the Chippewa County Board of Commissioners.

The applicants are as follows:

Hiawatha Behavioral Health - Ronald Meister and Derek Myerscough

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Timmer, supported by Commissioner McLean, that the applicants for the Building Authority be accepted and placed on file until the next meeting of the Chippewa County Board of Commissioners.

The applicants are as follows:

Building Authority – Derek Myerscough

On a voice vote, the motion carried unanimously.

b. Fee for Mental Commitment Hearings from Out County

It was moved by Commissioner Knoll, supported by Commissioner Timmer, that the previously tabled motion for the above subject be taken off the table for consideration.

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the $300.00 fee requested by the County Prosecutor.

On discussion: Commissioner Knoll was not in favor of any fee being charged unless it was reciprocal.

Commissioner Cooper questioned if other counties were doing the same.

Administrator German stated that since Chippewa County has a behavioral health center here, it is much more likely that we will have commitments here.

Prosecutor Peppler explained the process of mental health hearings.

On a voice vote, the motion carried with Commissioners McLean and Knoll voting no.

c. Accountant position – will be dealt with under the Personnel Committee report.

Administrator’s Report – Jim German

Administrator German explained that the boiler system in the Courthouse Annex had a complete failure. He is looking at replacing the steam boiler with a hot water boiler system which will lead to about 94% efficiency. Three individuals were contacted for quotes: Baker, Baril and Albert. Since there is at least a few more weeks of bad weather, Mr. German was asking that the Commission use its emergency powers o circumvent the bidding process and go with the low quote from the 2-3 vendors.

It was moved by McLean, supported by Commissioner Moore, to recommend approving, not to exceed $1,500, the installation of a walkway at the same time St. Peter Monuments install the Persian Gulf Memorial. On a voice vote, the motion carried unanimously.

Standing Committee Reports:

Personnel – Jim Moore – 5-5-2010

Filling the Assistant Prosecutor position was discussed. Administrator German noted that the Judges and the Prosecutor had met to discuss Judicial Policy. He also noted that the loss of the position would affect the Prosecutor from doing mental commitment hearings which will affect Blue Water Behavioral Health Center’s ability to stay viable.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to fill the Assistant Prosecutor position. Discussion followed On a voice vote, the motion carried with Commissioners Knoll and Cooper voting no.

It was noted that Linda Guisbert will be retiring. The Sheriff explained how he would like to fill the vacancies.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to approve the promotion of Peggy Smith to Linda Guisbert’s position and start her at the three year level grade nine and to also advertise for a clerk at a grade seven to fill Ms. Smith’s position. On a voice vote, the motion carried unanimously.

The Committee discussed the need for Tim McKee to have Chuck Leonhardt do some grant accounting work for a total of forty hours. The need to hire a full time accountant for the County was discussed.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to hire Chuck Leonhardt for forty hours to help with grant accounting at 911. On a voice vote, the motion unanimously.

Mr. McKee explained the dismissal of an employee at 911 and the need to hire two new dispatchers as was one was on long term disability.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to accept the dismissal and hire two new dispatchers while noting that if the person on extended leave returned, one of the new full-time dispatchers would have to go back to part-time. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Knoll, to accept the report as given. On a voice vote, the motion carried unanimously.

Equalization – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – 4-22-2010

Changes were discussed and made to the feasibility study for the relocation of County offices as follows:

Section II, a. Scope of Services (page 4) item 3:

Reads: Assessment of the condition of the building and needed renovations to suit the new occupants, including building code and barrier-free accessibility compliance.

Add: Assessment of the condition of the building and needed renovations to suit the new occupants and present occupants (District Court) including building code and barrier-free accessibility compliance.

Section II, b. Other Information (page 4), item 1

Add: (New #2) Consideration will be given to bring District Court facilities into complete compliance with State requirements.

The rest of the items in this section will be re-numbered.

Section II, c. Schedule, item #2

Reads: The final Feasibility Study shall be complete no later than (I would allow approximately 6 weeks for this project.)

Add: The final Feasibility Study shall be complete no later than 6 weeks from the 14th of June.

Section II, Specifications/Scope of Services

Delete Circuit Court and Probate Court from listing of offices

This item will be dealt with in the Finance Committee report.

A discussion took place on the RFP for a new boiler system for the City County Building. The possibilities of steam vs. hot water were discussed.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to approve an RFP for mechanical engineering studies of the boiler systems within the City County Building and Courthouse. On a voice vote, the motion carried unanimously.

An update was given on the boiler in the Annex. It was noted that the boiler had shut down, was taken apart and found to be needing replacement or costly repairs.

Administrator German stated that at look at various options and talking to members of the Commission, it was thought to be the best long term interest of the County to switch over to a hot water boiler system, changing out some of the piping that goes with that. The Administrator has received a fairly confident response from the County’s insurance company that they will be covering all or part of the replacement.

It was moved by Commissioner McLean, supported by Commissioner Timmer, that the Commission allow the emergency power sections of the policy to apply and by pass the bidding process once 2 or 3 quotes are in and go with the low bid not to exceed $40,000 for replacement of the boiler system.

Discussion followed on the type of system, the upcoming weather, no heat in the building and a more efficient system, and is this in fact an emergency.

On a voice vote, the motion carried with Commissioners Moore and Cooper voting no.

Having completed the report, it was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the report with corrections as to the start of the meeting at 5:30 p.m and the ending of the meeting at 7:00 p.m. On a voice vote, the motion carried unanimously

Transportation – Ted Postula – No meeting – ¼ meeting of the Airport are on file with the Clerk

Legislative & Natural Resources – Richard Timmer – 4-22-2010

A request from the Road Commission to increase per diems to $45.00 per meeting and allow for two per day was presented. This would bring the Road Commission into compliance with other County Agencies.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the request from the Road Commission for per diems to be set at $45.00 per meeting with no more than two per diems per day. On a voice vote, the motion carried with Commissioner Cooper voting no.

A request for a letter of support for Customs presence in Detour was presented. This has to do with shipping coming over from Canada.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to recommend a letter of support for a Customs presence in DeTour. On a voice, the motion carried unanimously.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner McLean, to accept the report as given. On a voice vote, the motion carried unanimously.

Computer – Jesse Knoll – No meeting

Finance, Claims and Accounts – Don Cooper – 5-6-2010

The Committee reviewed the bid summary from the previously approved RFQ seeking a Courthouse Security System. Three bids were timely and reviewed for specs, number of cameras and price. The low bid of $12,200 was received from Alert Electronics. Budgeted funds and grant monies will cover the expense of the Courthouse Security System.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the bid from Alert Electronics at a cost not to exceed $12,200.00 for a Courthouse Security System. On a voice vote, the motion carried unanimously.

The Committee reviewed the recommendation of the Chippewa County Allocation Board to place the following proposal on the August 3, 2010 Primary Election ballot.

CHIPPEWA COUNTY

FIXED MILLAGE PROPOSITION

Shall separate tax limitation be established for a period of four (4) years, being 2011, 2012, 2013 and 2014, for the County of Chippewa and the Townships and Intermediate School District within the County, the aggregate of which shall not exceed 8 mills as follows:

County of Chippewa 6.15 mills
Townships 1.65 mills
Intermediate School District .20 mills
Total mills 8.00

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve placing the above ballot question on the August 3rd Primary Election. On a voice vote, the motion carried with Chairman Shackleton voting no.

The Committee reviewed the Feasibility Study for Relocation of County Offices at length with several questions and discussion.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the Feasibility Study for Relocation of County Offices RFP with changes as noted previously. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to recommend the approval of general fund claims totaling $979,422.23, other fund claims of $139,685.41, payroll of $446,990.43 and health department claims of $642,142.31, for total claims of $2,208,240.38; D-1 through D-230 and 5160-5219. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to accept the following budget adjustments:

Revenue Original Amended Change
101-000-575.000      
Remonumentation 39,359.00 90,676.00 51,314.00
101-000-572.000      
Crime Victims 48,500.00 65,970.00 17,470.00
       
Expenditure      
101-245-801.000      
Remonumentation 54,359.00 105,673.00 51,341.00
209-000-000.000      
Stone Garden 121,364.00 1,213,646.00 1,092,282.00

On a voice vote, the motion carried unanimously.

Having no further action items, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the report as presented. On a voice vote, the motion carried unanimously.

Commissioners Comments:

Commissioner Timmer informed the Board that at the EDC, there was discussion about forwarding opportunities for grants at the airport and the EDC properties, particularly the hangers. The forwarding of those is going to require more of a match. He stated that there is going to be potential $102,000.00 match money necessary to achieve those.

Commissioner McLean wants to have a Work Shop on the 35/40 hour salary study issue.

Commissioner Cooper stated that Kelly Church has prepared a spread sheet regarding the 35/40 hours.

Commissioner Knoll asked that the Public Defender’s Office take off Elizabeth Church’s name on their stationary.

Commissioner Postula stated that Ward Memorial Hospital would like to meet with the Commission on a quarterly basis.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Cooper, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 6:45 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman