The Chippewa County Board of Commissioners met in regular session on Monday, July 12, 2010 at 5:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, and Chairman Scott Shackleton

Absent: Commissioner Jim Moore

Also Present: Derek Myerscough, Scott Brand, Evening News, Robert Savoie, Sheriff, Dan and Kathy Cairns, Robert Stratton, Public Defenders Office, Julie Beck, Public Defenders Office, Margie Hank, Treasurer, Frank Blissett, Todd Albert, Albert Heating, Lowell Ulrich, Probate Court Judge, Jim German, Administrator, and Diane Cork, County Clerk

Additions/Deletions to Agenda

It was moved by Commissioner Timmer, supported by Commissioner McLean, to add discussion on the sidewalk on the north side of the block under New Business. On a voice vote, the motion carried.

It was moved by Commissioner McLean, supported by Commissioner Postula, to add discussion on the Gulf War Memorial stone under New Business. On a voice vote, the motion carried

Moved by Commissioner Timmer, supported by Commissioner Knoll, to approve the agenda as amended. On a voice vote, the motion carried.

Correspondence received in the Clerk’s Office

It was moved by Commissioner Timmer, supported by Commissioenr McLean, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriated committee.

Approval of County Board minutes

It was moved by Commissioner McLean, supported by Commissioner Timmer, to approve the regular board meeting minutes of June 14, 2010, Public hearing minutes of June 14, 2010 and special board meeting of June 29, 2010 as presented. On a voice vote, the motion carried.

Public comments

Derek Myerscough addressed the board asking that a Board of Appeals meeting be set to choose a chairman and secretary.

Old Business

None

Administrator’s Report

Informational purposed only. No action items necessary.

It was noted that 26 awards have been made so far for the Broadband grants and Chippewa County is not one of them. It was suggested that Sen. Levin may be able to help.

Standing Committee Reports

Personnel – Jim Moore – 7/9/10 (In the absence of Commissioner Moore, Ted Postula gave the report)

Steve Cannello provided an update on the union negotiations at the Health Department.

It was moved by Commissioner Postula, supported by Commissioner Knoll, to support management’s position in the negotiations. On a voice vote the motion carried.

The promotion of Under Sheriff Mike Bitnar was announced. His years of service were discussed as well as the fact that he would lose his B-4 retirement and revert back to B-3. The fact was discussed that he would be working more overtime for less pay than his last position as Detective.

It was moved by Commissioner Postula, supported by Commissioner Cooper, to approve moving the Under Sheriff to the three year level in the position to offset lost wages and benefits. On a voice vote, the motion carried.

Promotions in the Sheriff Department were discussed. These included Deputy Gregg Postma to Detective; Deputy Doug Mitchell to road patrol duties; and David Hall who is part-time to fill the full-time corrections position.

It was moved by Commissioner Postula, supported by Commissioner Cooper, to accept the promotions listed above. On a voice vote, the motion carried.

Life saving efforts were discussed in a recent situation that happened at the Jail. Corporal Paul Stanaway, and correction officers David Hall and Jordon Perry were commended for their heroic efforts in the situation.

It was moved by Commissioner Postula, supported by Commissioner Knoll, to send a letter of recognition to the individuals for their heroic efforts. On a voice vote, the motion carried.

The possibility of hiring someone who could write grant for follow up work and assist with some account functions were discussed.

It was moved by Commissioner Postula, supported by Commissioner Timmer, to have such a position put into next years budget request and begin working on a job description. Discussion ensued. The motion carried with Commissioner Cooper voting no.

Having completed the report, it was moved by Commissioner Postula, supported by Commissioner Cooper, to accept the report as presented. On a voice vote, the motion carried.

Equalization and Apportionment – Jim Moore – No meeting

Health and Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – 6/30/10

No action items were necessary. It was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the report as presented. On a voice vote, the motion carried.

Transportation – Ted Postula – No meeting

Legislative and Natural Resources – Richard Timmer – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims and Accounts – Don Cooper – 7/8/2010

UPAAA FY 2011 Annual Implementation Plan

The Committee reviewed the annual implementation plan for 2011 for UPAAA.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept the plan and adopt the following resolution:

U.P. AGENCY ON AGING

FY 2011 AREA PLAN/ANNUAL IMPLMENTATION PLAN

WHEREAS, UPCAP, which serves as the U.P. Area Agency on Aging, has developed and is operating under a Multi-Year (FY 2010-2012) Area Plan that provides funding for programs for services to older adults in the Upper Peninsula; and

WHEREAS, the Multi-year Area Plan has been approved by all 15 counties of the Upper Peninsula; and

WHEREAS, the U.P. Area Agency on Aging is required to submit an Annual Implementation Plan which updates the Multi-Year Plan; and

WHEREAS, the UPCAP Board of Directors unanimously approved the proposed, update Annual Implementation Plan; and

WHEREAS, each U.P. county is represented by a county official on the UPCAP Board of Directors; and

WHEREAS, the Annual Implementation Plan also requires review by individual county boards.

THEREFORE , BE IT RESOLVED

that the Chippewa County Board of Commissioners has received and hereby Supports the U.P. Area Agency on Aging FY 2011 Annual Implementation Plan.

BE IT FURTHER RESOLVED that this resolution be submitted to UPCAP and placed on file.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean and Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

Audit Review Requirements

The Committee reviewed the FY09 Financial Statement Findings regarding noncompliance with Federal Regulations as follows: 09-1 sub recipient monitoring; 09-2 payroll records; 09-3 procurement and purchasing; 09-4 general ledger reconcilement; and 09-5 property management (same as 08-1).; as well as, the Comments and Recommendations; Bank Reconciliation-District Court (prior comment); Self Insurance Fund (prior comment); Vendor Credits (prior comment); Federal Grants (prior comment); health Benefits; Employee Theft Coverage; Construction in Progress and GASB 54. A timeline was provided to the Committee to have these items corrected; with monthly progress reports to the Committee, until finished which should be within the next three months.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to move forward with these corrections and the timeline provided. On a voice vote, the motion carried.

Audit Services RFP

The Committee reviewed the RFP for Audit Services to the County.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve the RFP for Audit Services. On a voice vote, the motion carried.

Bid Summary for New Boiler System

Three bids were received for the new boiler system in the City County Building and the Courthouse.

The base bid from ABI was $53,500.00 the bid from Albert Heating was $266,741.00 and the bid from D&W Mechanical was $435,000.00.

On discussion: It was noted that since the meeting of the Finance, Claims and Accounts Committee meeting, new information has been obtained. A misunderstanding has taken place regarding the bids received and components not included in the original bids. New figures were obtained from ABI, Albert Heating and D&W Mechanical. The cost of the total project per company is as follows:

ABI $390,916.00
Albert Heating $376,294.00
D&W Mechanical $435,000.00

It was moved by Commissioner McLean, supported by Commissioner Knoll, to approve the low bid from Albert Heating in the amount of $376,000.00 for the boiler replacement. Discussion was held on a $51,500 figure noted on the bids and is it cost effective to spend $350,000.00 on a new boiler system.

Todd Albert was in attendance at the regular board meeting and explained to the Board that it is very possible to reduce his bid by $100,000.00 in the scope of work that needed to be done. The original design was a very elaborate design and that a very good working system could be done at a lesser cost and still be energy efficient.

On a voice vote, the motion carried.

Claims and Accounts

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve general fund claims totaling $199,082.69; other fund claims of $233,940.71; payroll of $459,715.68; and health department claims of $512,446.02, total claims of $1,405,185.10; F-1 through F-197 and 5382-5495. On a voice vote, the motion carried.

Budget Adjustments

Revenue     Original Amended Change
           
Expenditure          
101-265-931.265 General Fund Building & Grounds 0.00 376,000.00 376,000.00
101-265-931.266 General Fund Building & Grounds 0.00 90,000.00 90,000.00
101-265-939.100 General Fund Building & Grounds 0.00 40,000.00 40,000.00
101-351-760.000 General Fund Sheriff 110,000.00 134,000.00 24,000.00
101-865-701.000 General Fund Insurance 200,000.00 204,445.00 4,445.00
101-878-701.000 General Fund Legal 15,000.00 30,000.00 15,000.00
101-885-701.000 General Fund Computer 82,784.00 98,484.00 15,700.00

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept the budget adjustments as presented.

On a voice vote, the motion carried.

Having no further action items, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the Finance, Claims and Accounts Committee meeting minutes as presented. On a voice vote, the motion carried.

New Business

     A. Letter of Support/Frontier Renewable Resources, LLC

It was moved by Commissioner Timmer, supported by Commissioner McLean, to send a letter of support of the application submitted by Frontier Renewable Resources, LLC for the air quality permit. On a voice vote, the motion carried.

     B. Courthouse Side-walk

Chairman Shackleton stated that the side walk on the north side of the Courthouse is broken up and the curb is broken down. This doesn’t look good for tourists that visit the historical Courthouse.

It was recommended that Administrator German talk to the City manager to see if the City would pay half the cost of repair.

He also stated that the bushes are overgrown and the metal stand is missing a plaque. He suggested that a plaque be placed describing the history of the Courthouse.

     C. Gulf War Memorial

The Chippewa County Veteran’s Committee Board members noted that the Gulf War Memorial is not pegged to keep the memorial from falling. The County Administrator will proceed with whatever needs to be done to rectify the situation.

Commissioner Comments

None

Adjournment

It was moved by Commissioner Timmer, supported by Commissioner Postula, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 6:03 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman