The Chippewa County Board of Commissioners met on Monday, August 9, 2010 at 5:00 p.m. in the Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: John Willis, Bud Willis, Dusty King, Brian Bartlett, Information Systems, Scott Brand, Evening News, Frank Blissett, Dan and Kathy Cairns, Bob Savoie, Sheriff, Jim German, Administrator, and Diane Cork, County Clerk

Additions/Deletions

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the agenda as presented. On a voice vote, the motion carried unanimously.

Correspondence Received in Clerk’s Office

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

Approval of County Board Minutes

It was moved by Commissioner McLean, supported by Commissioner Timmer, to approve the County Board minutes of July 12, 2010 and Work Session minutes of July 8, 2010 with the following correction:

Regular Board minutes, page 7 paragraph 5, second line: reads “would pay have” should read “would pay half”.

On a voice vote, the motion carried unanimously.

Public Comments

Dusty King, Executive Director of the Chippewa-East Mackinac Conservation District, said a federal grant from the U.S. Forest Service has allowed her agency to begin working a comprehensive plan to address invasive species such as leafy spurge and wild carrot that are already causing trouble in our area. By coordinating the efforts of all entities, there is a good chance that the invasive species can be contained.

Old Business – None

Administrator’s Report – Jim German

Informational purposes only. No action items necessary.

Standing Committee Reports

Personnel – Jim Moore – No meeting

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – July 15, 2010 and July 29, 2010

July 15:

Todd Albert gave an update on the value engineering for the new boiler. A list of changes were presented that would save the County approximately 100k off the initial bid. Administrator German questioned dropping items four and six which dealt with the performance bond and postponing piping relocation.

It was moved by Commissioner McLean, supported by Commissioner Postula, to accept the proposal that will save the County nearly 100k but keep items four and six in the contract.

Commissioner Cooper questioned the temperature control modification. The proposed system would still be adequate and a cost savings to the County, but would not be as elaborate.

On a voice vote, the motion carried unanimously.

Having no further action items, it was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the report of the Building, Grounds & Jail Committee as presented. On a voice vote, the motion carried unanimously.

July 29:

No action items necessary.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the Committee report as given. On a voice vote, the motion carried unanimously.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Jesse Knoll – August 5, 2010

The purchase of VMWARE was discussed. The concept behind the software is to better utilize a machines processing power. The cost is $2,932.52 and can come out of the Information Systems budget.

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to purchase VNWARE in the amount of $2,932.52. On a voice vote, the motion carried unanimously.

BS & A assessing software was discussed for Equalization. It is in this year’s budget and details were presented.

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to approve the purchase of BS & A software in the amount of $2,656.07. It was noted that Sharon Kennedy, Equalization Director, was an active participant in this decision for the software. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Knoll, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried unanimously.

Finance, Claims & Accounts – Don Cooper – August 5, 2010

Sheriff Savoie requested that the Department be allowed to sell two vehicles. A discussion took place on how to advertise the vehicles. The Committee thought advertising in the local papers was appropriate.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the sale of two 2004 Dodge Intrepids and advertise locally. On a voice vote, the motion carried unanimously.

The Committee was presented with the Child Care Fund budget amendment in the amount of $20,000.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the Child Care Fund budget amendment in the amount of $20,000. On a voice vote, the motion carried unanimously.

Discussion was held on the actuarial proposed fees for the December 231, 2010 valuation. No action taken.

The bid summaries for audit services were reviewed. The low bid was from Anderson Tackman.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the 3 year bid from Anderson Tackman in the amount of $27,775.00. On a voice vote, the motion carried unanimously.

Sheriff Savoie reviewed quotes he obtained for the purchase of a snowmobile.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the purchase of one snowmobile from Leitz Sports Center in the amount of $6,699. With a grant from the State and a trade-in, the cost to the County will be $1,302.00. On a voice vote, the motion carried unanimously.

Administrator German presented a memorandum of understanding from the City to repair the sidewalk along the North side of the Courthouse on Maple Street. The cost would be $4,675.00. The administrator was asked to check with the City to make sure that sewer repairs would not ruin the new sidewalk.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve repairing the sidewalk on the North side of the Courthouse in the amount of $4,675.00 as long as the sidewalk would not be torn up for sewer repairs.

Administrator German contacted the City and was given two answers: 1) along Maple Street, the City would not be doing that for at least 5 years 2) there will be some construction on the corner of Maple and Bingham within the next year but they don’t feel that it will touch the corner of the sidewalk.

On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve general fund claims totaling $246,088.01; other fund claims of $386,634.74; payroll of $661,673.29; and health department claims of $646,255.27 for total claims of $1,940,651.31; vouchers G-1 through G-224 and 5496-5573. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried unanimously.

New Business

A. Resolution for F/Lt Gregory W. Tamlyn

It was moved by Commissioner Moore, supported by Commissioner Timmer, to adopt Resolution number 10-11 as follows:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF F/LT. GREGORY W. TAMLYN

WHEREAS, F/Lt. Gregory W. Tamlyn entered and graduated the 2nd Michigan State Police Motor Carrier School in December 1984 after serving in the Olivet Police Department and Charlotee Police Department; and

WHEREAS, F//Lt. Gregory W. Tamlyn joined the 99th Michigan State Police Recruit School in September of 1985, graduated in February 1986 and joined the Battle Creek Post; and

WHEREAS, F/Lt. Gregory W. Tamlyn has served the State Police additionally at posts located in Flat Rock, twice in Stephenson; where he became a Detective, Negaunee and Sault Ste. Marie; and

WHEREAS, F/Lt. Gregory W. Tamlyn in August 2003 was promoted to Post Commander (First Lieutenant) at the Sault Ste. Marie Post; and

WHEREAS, F/Lt. Gregory W. Tamlyn has been honored through his many accomplishments, citations and awards which include: 1994 U.P. Trooper of the Year, Unit Citation for Professional Excellence, 1995 Commendation from the Dickinson County Sheriff’s Department, Commendation from the Northern Regional Major Crimes Task Force; and

WHEREAS, F/Lt. Gregory W. Tamlyn will retire from service with the Michigan State Police, effective September 1, 2010 with 26 years of service to the Michigan State Police.

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor and thank F/Lt. Gregory W. Tamlyn for his many years of public service and particularly for his work in Chippewa County.

2. That the Chippewa County Board of Commissioners extends their best wishes to F/Lt. Gregory W. Tamlyn for many years of good health and enjoyment in his retirement.

On a roll call vote:

YEAS: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

B. Industrial Facilities Exemption Certification Amended by Aggressive Manufacturing Innovations, Inc.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to send a letter of support to the City of Sault Ste. Marie for the application transfer of Industrial Facilities Certificate #2000-679 from Key Plastics, Inc. to Aggressive Manufacturing Innovations, Inc. On a voice vote, the motion carried unanimously.

Commissioners Comments

It was noted by Commissioner Cooper that the 1437th National Guard will be returning home and a celebration has been set for October 2, 2010. He thought that the County should have a level of participation in support of their return.

Commissioner Timmer stated that Regional Planning is working with the concept of GIS that is uniform and works with all levels of government in the Eastern UP. He thought that we should be aware that it would be a savings for all organizations within the Eastern UP rather than investing in the technology and training. This should be looked at as a potential outsource that stays in the Eastern UP.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Moore, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 5:45 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman