The Chippewa County Board of Commissioners met in regular session on Monday, October 11, 2010 at 7:10 p.m. (immediately following the Public Works meeting) in the Courtroom of the Chippewa County Courthouse, Sault Ste. Marie, MI.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Chuck McCready, Frank Blissett, Spencer Nebel, City Manager, John Boger, Kathy Cairns, John Willis, Bud Willis, Jim Traynor, Michele Traynor, Derek Myerscough, Sharon Kennedy, Equalization Director, Scott Brand, Evening News, Chris McLean, Julie Timmer, Nancy Mongene, Laura Aikens, Jim German, County Administrator, and Diane Cork, County Clerk

Additions/Deletion to Agenda

It was request by Commissioner Moore, that a letter from the City of Sault Ste. Marie having to do with the taxing units and the requirements for an application for industrial facilities exemption facility be added under New Business “c”.

It was moved by Commissioner Timmer, supported by Commissioner McLean, that the agenda be approved as amended. On a voice vote, the motion carried unanimously.

Correspondence Received in the Clerk’s Office

It was moved by Commissioner Postula, supported by Commissioner Cooper, that the correspondence received in the Clerk’s Office be acknowledged and if necessary, forward to the appropriate committee. On a voice vote, the motion carried unanimously.

County Board Minutes

It was moved by Commissioner McLean, supported by Commissioner Timmer, to approve the County Board minutes of September 13, 2010 at prepared by the Clerk. On a voice vote, the motion carried unanimously.

Public Comments

Nancy Mongene, Health Department nurse, stated that last year, Health Department personnel received a 3% raise and the nurses only received a 2% raise. A letter was sent to the Commission asking that the nurses be able to take the matter back to the negotiating table. Ms. Mongene heard today that negotiations will be reopened and she would like to thank any of the Commissioners that had something to do with this.

Old Business

None

Administrator’s Report

Jim German Informational purposes only.

Standing Committee Reports

Personnel – Jim Moore – 9-24-2010

Administrator German noted that tether numbers had been increasing rapidly. One tether officer is capable of handling 10-12 cases. The number is now at 17. Mr. German stated that funding is available through Fund 232 fund balance, but only line item transfers will be necessary at this time.

It was moved by Commissioner Moore supported by Commissioner Knoll, to approve an additional part-time tether officer.

Discussion followed as to the trend of tether and if this trend will continue.

On a voice vote, the motion carried unanimously.

Administrator German and Shelter Manager Holly Henderson noted that personnel problems had been occurring on Saturdays with a part-time employee.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to allow the Administrator to take the appropriate steps he deemed necessary to take care of the issues in regard to the Animal Control Officer. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Cooper, to approve the report as presented. On a voice vote, the motion carried unanimously.

Equalization & Apportionment – Jim Moore – 10-6-2010

Equalization Director Kennedy explained that according to statute, at its October session, the County Board of Commissioners must apportion all millages which will be levied in the County in the current year. She then presented the proposed Millage Report, upon which the actual 2010 Apportionment Report will be based. The regular ad valorem Apportionment Report is based on the tax rate requests submitted by the various taxing jurisdictions within the county. The County’s own tax rate request was approved at its June 2010 meeting.

Director Kennedy went on to explain that as Superior Township and Trout Lake Township have millage requests on the November 2, 1010 election, which, if successful, will require revision of the tax rate requests and the apportionment report at the County’s November Board meeting. As these Townships’s millage rates may change as a result of the November election, those tax rolls will not be prepared until after the election results have been certified.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to adopt the 2010 millage rates as presented and the 2010 Apportionment Report be created based on those itemized millage rates and be filed with the State as required by statute. On a voice vote, the motion carried unanimously.

Having completed the report, it was moved by Commissioner Moore, supported by Commissioner Cooper, to accept the report as presented. On a voice vote, the motion carried unanimously.

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – No meeting

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – 10-1-2010

Holly Henderson presented a two percent request for services at the Animal Shelter. Administrator German noted that the County had asked for Animal Shelter two percent monies in its letter last year to the tribe.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to resubmit last years letter to the tribe and for the Administrator to contact the tribe about the issue. On a voice, the motion carried unanimously.

Finance, Claims & Accounts – Don Cooper – 10-7-10

The Legislative & Natural Resources Committee passed a motion to hire Chuck McCready to begin the framework of a countywide GIS system with the understanding that details of the framework would be included in the contract.

It was moved by Commissioner Cooper, supported by McLean, to ask Chuck McCready to submit a proposal to write an RFP which includes the estimated cost. The letter has been received by the Commission noting the cost of $500.00 to be delivered in about 4 weeks.

Discussion was held on sole provider in the area and the GIS user group.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to ask Chuck McCready to submit a proposal to write an RFP which included the estimated costs. On a voice vote, the motion carried with Chairman Shackleton voting no.

The Committee was provided the BC/BS renewal documents as well as historical information regarding the County’s rates and increases. It was also noted the County is still receiving certain savings due to the previous legal settlement with BC/BS.

It was moved by Commissioner Moore, supported by Commissioner Postula, to approve the 2011 Blue Cross/Blue Shield renewal as presented. On a voice vote, the motion carried with Commissioner Cooper voting no.

The bid summary for a replacement photocopier for the Treasurer’s office was presented. Four bids were received with only three meeting the bid requirements. Treasurer Hank has advised via phone that the bid from Sault Printing for the Richo MP2550SPF is the best fit for the office at a cost of $4,518, pending the final approval from Treasurer Hank once all the specs can be reviewed by her.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to accept the bid from Sault Printing for the Ricoh MP2550SPF at a cost of $4,518 pending the Treasurers approval.

Discussion was held on the County selling the old copy machine instead of turning the copier over to Sault Printing. It was noted that this was part of the cost for the new copier and that if the County were to sell the old copier the bidding process would have to be redone.

On the vote, the motion carried unanimously to accept the bid as received.

The Committee was provided a letter to review and authorize the Chairman’s signature regarding an outstanding debt owed to CMS in relationship to the Chippewa County Health Department.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve and authorize the Chairman’s signature for the letter to Centers for Medicare & Medicaid & Medicaid Services. On a voice vote, the motion carried unanimously.

The Committee was presented with information regarding Senate Bill 1153, which would create the FY2010-11 budget act for the Department of Corrections; section 414 of the act provides for the county jail reimbursement program (CJRP); the counties have been offered two options for reimbursement and must by October 15th choose which program it will participate in. Sheriff Savoie has chosen Option A (Analogous to FY2008-09 Program) based on discussion with the Circuit Courts Parole & Probation Department and the Judges.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve and authorize Option A for County Jail Reimbursement Program for FY2010-11. On a voice vote, the motion carried unanimously.

The Committee was provided a copy of the previous ten-year lease between the Economic Development Corporation of Chippewa County and Chippewa County’s E-911/OES. Discussion followed regarding authorization to negotiate; the length of the new lease, and who should negotiate the new lease for 4657 W. Industrial Park Drive.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to authorize OES/E-911 Director Tim McKee to negotiate with Chippewa County EDC a new lease. On a voice vote, the motion carried unanimously.

The Committee was provided with three bids for the purchase of three handheld GPS units; in which the differential should have been included in the price. A low bid of $4,803.00 was received from MI-GPS, which also includes training.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the low bid from MI-GPS for the purchase of three handheld GPS units. On a voice vote, the motion carried unanimously.

The Committee was provided a copy of the RFP – Design/Build to renovate the current City County Building to accommodate personnel from the Courthouse Annex, and to renovate the District Court. The Committee was asked to approve and release the RFP with the feasibility study.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve and release the Design/Build RFP for the City County building as presented. Commissioner McLean was concerned about locals being able to bid on the process and keep the work local. On a voice vote, the motion carried unanimously.

The Committee was provided a letter from Sheriff Savoie explaining the status of his current storage building needs. The owners of the building currently being used have issued an eviction notice to terminate the agreement. Sheriff Savoie contacted the EDC, which has a cold storage unit available that would serve as a temporary solution at a cost of $150.00 per month, rental fees are paid from grant funds. The Sheriff also contacted Road Commission Manager Robert Laitinen to provide (at no cost) snow removal for the Kincheloe storage building for this coming winter. Sheriff Savoie also reminded the Committee of his FY2011 budget request for an emergency rapid response storage building.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the temporary cold storage building rental located in Kincheloe at a cost of $150.00 per month. On a voice vote, the motion carried unanimously.

The Committee was asked to approve the release of the FY10-11 Snowplowing and removal of snow from the Animal Shelter and the Bingham Street parking lot.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the release of the FY10-11 Snowplowing and removal RFP. On a voice vote, the motion carried unanimously.

The Committee was provided with information regarding a change to Benefit E, Cost of Living Process. From a MERS e-mail provided by Benefit Plan Coordinator “a division can request a Supplemental Valuation for the Benefit E (2%) even if the division is under 80% funded. If the municipality/division plan to adopt the benefit after receiving the results, then the full cost of the benefit must be paid at the time adoption paperwork is received and cannot be amortized over time.”

It was moved by Commissioner Cooper, supported by Commissioner Moore, to request the supplemental valuation for the Benefit E (2%) from MERS.

Discussion was held on giving a single unit a raise and not the other units.

On a voice vote, the motion carried with Commissioners Knoll and Shackleton voting no.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the general fund claims totaling $199,757.07; other fund claims of $377,561.91; payroll of $446,003.62; and health department claims of $555,078.39 for total claims of $1,578,400.99. On a voice vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the budge adjustment as follows:

Revenue Original Amended Change
268-000-584-32 Grant Revenue 0 5,397 3,397
268-000-588-000 2% Gaming 0 5,000 5,000
278-000-676-000 Reimbursements 0 9,000 9,000
       
Expenditure      
101-172-801-000 Professional Services 34,000 49,613 15,613
101-648-701-000 Medical Examiner 50,000 65,000 15,000
101-301-742-000 Gas Oil Maintenance 45,000 62,000 17,000
268-000-979-000 Equipment 0 6,700 6,700
278-000-706-000 Salaries - Overtime 0 7,300 7,300
278-000-715-000 Fringes 0 1,700 1,700

On a voice vote, the motion carried unanimously.

Having no further action items, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the report as given. On a voice vote, the motion carried unanimously.

New Business

A. Resolution 10-14

It was moved by Commissioner Timmer, supported by Commissioner Moore, to approve the following resolution:

RESOLUTION 10-14

IGT AUTHORIZING RESOLUTION

WHEREAS, Chippewa County is committed to supported programs that provide access to appropriate health care services for low-income residents of all fifteen (15) Upper Peninsula Counties:

WHEREAS, the Federal government has approved Michigan’s Medicaid State Plan Amendment TN No. 05-13, effective June 1, 2006, which creates an “Indigent Care Agreements Pool” for hospitals qualifying for Medicaid Disproportionate Share (“DHS”) payments to receive DSH payments under the Indigent Care Agreements Pool so long as: (a) the hospital has an Indigent Care Agreement with a local health care entity, such as Medical Care Access Coalition; and (b) the indigent Care Agreement stipulates that direct or indirect health care services be provided to low income patients with special needs who are not covered under other public or private health care programs;

WHEREAS, Medical Care Access Coalition purposes include promoting, organizing, managing and administering programs to create a system for providing or arranging and paying for health care services in a cost effective manner for persons unable to pay for such health care services;

WHEREAS, Medical Care Access Coalition has entered into an Indigent Care Agreement with Portage Health, Grandview Hospital, Bell Hospital, Marquette General Health System, and Chippewa War Memorial Hospital, requiring Medical Care Access Coalition to directly or indirectly operate a program of arranging and paying for health care to low-income individuals with special needs who are not covered under other public or private health care programs and who are unable to pay for such services;

WHEREAS, both the Federal government and the State of Michigan participate in the financing of the Indigent Care Agreements Pool, with the Federal government matching the State’s portion pursuant to the Federal medical assistance percentage formula;

WHEREAS, certain intergovernmental transfers of public funds from Chippewa County may be made to the State of Michigan to be used as the State’s share in claiming the Federal match.

NOW, THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners hereby authorizes intergovernmental transfers in the amount of $105,613.83 annually, to the State of Michigan for the purpose of participating in the financing of the non-federal share of DSH payments made under the Indigent Care Agreements Pool to Portage Health, Grandview Hospital, Bell Hospital Marquette General Health System, and Chippewa War Memorial Hospital, so long as Medical Care Access Coalition maintains a current Indigent Care Agreement with Portage Health, Grandview Hospital, Bell, Hospital, Marquette General Health System and Chippewa War Memorial Hospital.

BE IT FURTHER RESOLVED, that this resolution shall be effective commencing on October 1, 2010 and ending September 30, 2011.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

B. Resolution 10-15

It was moved by Commissioner Cooper, supported by Commissioner McLean, that Resolution Number 10-15, Authorizing Chippewa County Water Supply and Sewage Disposal System Refunding Bonds, (City of Sault Ste. Marie) Series 2010 (Limited Tax General Obligation) be approved as presented. (On file in the Chippewa County Clerk’s Office and City of Sault Ste. Marie)

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackelton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

C. City Exemption Certificate

It was noted by Chairman Shackleton that the City of Sault Ste. Marie was putting in an application for an industrial facilities exemption certificate for Hoover Precision Products. In the recent past, what the County has done is not to comment on the application. No action is necessary.

Commissioners Comments

It was noted by the Chairman that Budget Workshops will be starting shortly for 2011.

Having no further business, it was moved by Commissioner Timmer, supported by Commissioner Moore, to adjourn. On a voice vote, the motion carried unanimously and the Board did adjourn at 8:20 p.m.

Respectfully submitted,

Diane S. Cork, Clerk

Scott Shackleton, Chairman